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Home My WebLink About9D - Joint Assessment - Cty/PL I j U 1. .." ,DOC \-j~ ~G DISCUSSION: STAFF AGENDA REPORT JUNE 19, 2000 9D SI RALPH TESCHNER, FINANCE DIRECTOR ~_. CONSIDER APPROVAL OF RESOLUTION O?.::.~ AUTHORIZING THE AGREEMENT FOR JOINT ASSESSMENT BETWEEN THE CITY OF PRIOR LAKE AND COUNTY OF SCOTI The purpose of this agenda item is for the City Council to consider renewing the existing agreement with Scott County to provide property assessment services to the City of Prior Lake for the assessment years 2001 and 2002. History: The previous Assessor's Agreement was entered into by the Council on August 5, 1998 for property assessment services covering the calendar years 1999 and 2000 at a cost of $41,000 and $45,000 respectively. This cooperative agreement between the City and Scott County has existed since 1972. The current agreement is scheduled to expire on December 31, 2000. Issues: All assessment agreements performed by Scott County for cities and townships are on the basis of a per parcel charge. Our new contract is proposed to be renewed for a period of two years and uses the per parcel method as well. The proposed amount will cover the cost to establish and update the market values for all properties located within the city of Prior Lake. The first year (2001) amount represents an approximate charge of $7.20 per parcel based upon our current parcel count of 6,950 or $50,000 and a second year contract amount of $54,000 for 2002. The two year cost represents an annualized 10% increase which is the result of our total number of parcels increasing plus the fact that our per parcel charge has been increased to be more in line with assessment services charged to the other Scott County governmental entities. Even with this proposed increase we will still have the lowest rate per parcel in Scott County. For comparison purposes the following is an itemization of the larger cities in Scott County and their respective 2001 per parcel charge: 16200 Eagle Creek Ave, S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4 AN EQUAL OPPORTCNITY EMPLOYER H,\ASSESS\COUNTY,DQC ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: Attachment: City Per Parcel Charge 2001 Contract Fee* New Prague 1314@$7.50 $9,900 l\I~t)';J~~~~~91;$,78g9i:~~p;qgQ) Savage 8384 @ $7.50 $62,900 Shako pee 8658 @ $8.00 $69,300 * Fee rounded to nearest $100 by Scott County Assessor The City could not hire a full time appraiser, clerical support and provide office space and equipment as economically as provided in this agreement. Conclusion: Staff would recommend that the Council approve and authorize the Mayor and City Manager to execute the joint agreement for property assessment within the City of Prior Lake at a cost of $50,000 and $54,000 for services rendered in the years 2001 and 2002. 1.) Adopt Resolution OO-XX Authorizing the Agreement for Joint Assessment Between the City of Prior Lake and the County of Scott. 2.) Table this item for a specific reason. Alternative #1. A motion and second to adopt Resolution OO-XX Authorizing the A eement for Joint Assessment Between the City of Prior Lak nd e County of Scott. 1. Resolution OO-XX Authorizing the Agreement for Joint Assessment Between the City of Prior Lake and the County of Scott. 2. Agreement for Joint Assessment Between the City of Prior Lake and the County of Scott. RESOLUTION OO-XX RESOLUTION AUTHORIZING THE AGREEMENT FOR JOINT ASSESSMENT BETWEEN THE CITY OF PRIOR LAKE AND THE COUNTY OF SCOTT WHEREAS, Since 1972 the City has contracted with Scott County for assessment services; and WHEREAS, the contract with the City is the most cost effective means of receiving assessment services; and WHEREAS, Scott County has proposed a contract rate of $50,000 for 2001 and $54,000 for services in 2002; and WHEREAS, the City of Prior Lake desires to continue the assessment agreement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, that the City of Prior Lake hereby approves the assessment agreement with Scott County according to the following terms: Assessment Service Year Contract Amount 2001 $50,000 2002 $54,000 And further, the Mayor and City Manager are hereby authorized to execute this contract on behalf of the City of Prior Lake. Passed and adopted this 19th day of June, 2000. YES NO Mader Ericson Gundlach Petersen Schenck Mader Ericson Gundlach Petersen Schenck { Seal} City Manager City of Prior Lake 16200 Eagle Creek Ave. S,E.. Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 A~ EQUAL OPPORTUNITY EMPLOYER ... SCOTT COUNTY FINANCE DIVISION TAXATION DEPARTMENT 200 FOURTH AVENUE WEST SHAKOPEE, MN 55379 (952) 496-8115 LEROY T. ARNOLDI DEPARTMENT OF TAXATION, DIRECTOR Fax: (952) 496-8135 lamoldi@co.scott.mn.us http://www.co.scott.mn.us June 2, 2000 Ralph Teschner, Finance Director Prior Lake City hall 16200 Eagle Creek Ave Prior Lake, NIN 55372-1714 Dear Ralph; Enclosed you will find the original documents of the Joint Powers Agreements for assessment years 200 I and 2002. Please have the Administrator and Mayor read and sign both contracts in the appropriate area on the second page. Return to the Scott County Taxation Department as soon as possible so that we may pass the agreement to the County Board for approval. We will send the city a copy of the agreement after all signatures have been obtained. If you have any questions in this regard, feel free to call. Sincerely, ~-l '-- /i'~i Vi//! . ~/~/&-.. Ii 'i... I 0/ . ~ . ll; l/ ~lJ, Leroy i A~oldi . ~ / Scott County Taxation Director L T A/dh ENC. JOINT POWERS AGREEMENT FOR ASSESSMENT OF THE CITY OF PRIOR LAKE THIS JOINT POWERS AGREEMENT is made and entered into by and between the City of Prior Lake and the County of Scott, State of Minnesota, pursuant to Minnesota Statute 273.072 and Minnesota Statute 471.59. WHEREAS, the City of Prior Lake wishes to enter into an agreement with the County of Scott to provide for the assessment of the property in said City of Prior Lake by the County Assessor's office; and WHEREAS, it is the wish of said County to cooperate with said City of Prior Lake to provide for a fair and equitable assessment of property; NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS: 1. That the City of Prior Lake which lies within the County of Scott and constitutes a separate assessment district, shall have its property assessed by the County Assessor of Scott County, for the assessment year 2001. All work done necessary to the establishment of the estimated market value for each parcel shall be performed by the Scott County Assessor or by one or more of the licensed assessors under his direction and supervision. 2. It is hereby agreed that the City of Prior Lake and all of its officers, agents, and employees shall render full cooperation and assistance to said County to facilitate the provision of the services contemplated hereby. 3. In consideration for said assessment services, the City of Prior Lake hereby agrees to pay the County of Scott the sum of $50,000.00. such payment to be made to the County Treasurer on or before July 15,2001. 4. The County agrees that in each year of this Agreement it shall, by its County Assessor or one or more of his appraisers, view and determine the market value of at least twenty-five percent (25%) of the parcels within this taxing jurisdiction. It is further agreed that the County shall have on file documentation of those parcels physically inspected for each year of this agreement. 5. Each named party to this agreement shall be liable for its Ovvn acts to the extent provided for by law and hereby agrees to indemnify, hold harmless and defend the other named parties to this agreement, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including reasonable attorney's fees with the other, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of the party, its agents. servants, or employees, in the execution, performance. or failure to adequately perform its obligations. I This provision to indemnify and hold harmless does not constitute a waiver by any named party to limitations on liability provided by Minnesota Statute Sec. 466. Further, all workers' compensation claims shall be handled in the jurisdiction in which the agent is employed. 6. It is understood by the parties that, pursuant to Minnesota Statute 273.072, this Joint Powers Agreement must be approved by the Commissioner of Revenue, State of Minnesota. IN WITNESS WHEREOF, the City of Prior Lake has executed this agreement by its Mayor and City Administrator by the authority of its governing body and the County of Scott has executed this agreement by its Chairperson, County Administrator, and County Assessor pursuant to the authority of the Board of Commissioners intending to be bound thereby. City of Prior Lake: City Mayor/Township Chairperson Date City Administrator Date City/Township Clerk (if applicable) Date County of Scott: Chairperson County Board of Commissioners Date County Administrator Date County Assessor Date This agreement is hereby approved by the Commissioner of Revenue, State of Minnesota on this day of Commissioner of Revenue, State of Minnesota Approved as to form: Scott County Attorney