HomeMy WebLinkAbout5F - JPA Traffic Marks & Sweepi
MEETING DATE:
AGENDA #
PREPARED BY:
REVIEWED BY:
AGENDA ITEM:
DISCUSSION:
ALTERNATIVES:
1/14/2004
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
JANUARY 20, 2004
SF
MAKENZIE MCCORMICK, PUBLIC WORKS COORDINATOR
BUD OSMUNDSON, PUBLIC WORKS DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE
EXECUTION OF THE 2004 JOINT POWERS AGREEMENT (JPA) FOR
TRAFFIC MARKINGS, STREET SWEEPING, CRACK SEALING, AND SEAL
COATING.
History
Many south suburban communities have been participating in the above referenced
.TP A in past years. Prior Lake participated for the first time in 1995. This
arrangement has streamlined the process of contracting for the street maintenance
services including traffic marking, street sweeping, crack sealing and seal coating
through the sealed bid process. By combining the quantities of each community,
contractors have been able to discount the unit bid price which has a net effect of
lower prices for all participating communitities. The language of the agreement is
identical to last year's. A previous year's agreement was reviewed and approved
by the City Attorney. No changes have been made to the agreement this year. A
copy of the agreement is attached for your review.
For the year 2004 Street Maintenance Budget, we have budgeted $35,000 for seal
coating, $19,000 for striping, and $6500 for crack sealing. The procedure is to
perform seal coating on streets that have been crack sealed the previous year. In
2004, we plan on seal coating the streets including: Fish Point Road north of CSAH
44 and surrounding streets, Crossandra, Bounty Street, the south half of Wilds
Parkway, Schroeder Circle and Wind song Circle. The streets that will be striped
are mainly collector streets throughout the City.
City staff is not designating any streets to be crack sealed this year with the Joint
Powers Agreement. In 2003 Public Works purchased crack sealing equipment.
This enables City staff to perform the crack sealing operations in the future. There
is $6500 identified for crack sealing material.
Issues
This Joint Powers Agreement is cost effective for City taxpayers. The state
legislature places a high priority on cities combining their talents to accomplish day
to day responsibilities. This is an excellent example of this practice.
The alternatives are as follows:
1. Approve Resolution 04-xx authorizing the execution of the 2004 Joint Powers
Agreement for Traffic Markings, Street Sweeping, Crack Sealing, and Seal
Coating.
2. Table this item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
RECOMMENDED
MOTION:
REVIEWED BY:
1/14/2004
Staff recommends alternative number 1.
B
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 04-xx
RESOLUTION AUTHORIZING THE EXECUTION OF THE 2004 JOINT POWERS
AGREEMENT WITH AREA CITIES FOR TRAFFIC MARKINGS, STREET
SWEEPING, CRACK SEALING AND SEAL COATING
MOTION BY:
SECOND BY:
WHEREAS,
Bumsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and
Shakopee annually enter into a Joint Powers Agreement to contract for traffic
markings, street sweeping, crack sealing and seal coating; and
WHEREAS,
This type of Joint Powers Agreement (JP A) results in cost savings to the City of
Prior Lake and this particular JP A has been issued a citation for interagency
cooperation and cost savings by the State of Minnesota; and
WHEREAS,
The attached Joint Powers Agreement outlining the City's participation in the 2004
Traffic Markings, Street Sweeping, Crack Sealing and Seal Coating Contract has
been reviewed and approved by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, that:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute the attached Joint Powers
Agreement and forward it back to the City of Bumsville for proper execution.
Passed this 20th day of January 2004.
YES
NO
Haugen Haugen
Petersen Petersen
Zieska Zieska
LeMair LeMair
Blomberg Blomberg
{ Seal }
Frank Boyles, City Manager
1/14/2004
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
JOINT POWERS AGREEMENT
2004-2005 TRAFFIC MARKINGS, STREET SWEEPING
CRACK SEALING, SCREENING & SEAL COATING
BURNSVILLE, APPLE VALLEY, EAGAN, LAKEVILLE
ROSEMOUNT, SAVAGE, PRIOR LAKE, SHAKOPEE AND INVER GROVE HEIGHTS
AGREEMENT made this 20th day of January, 2004 by and between the cities ofBumsville,
Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and Inver Grove
Heights.
RECITALS
This agreement is made pursuant to the authority conferred upon the parties pursuant to
Minnesota Statutes 471.59.
The purpose of this agreement is to provide street maintenance materials and service for the
cities ofBumsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and
Inver Grove Heights utilizing one common contractor for each service.
NOW, THEREFORE, the parties agree as follows:
1. Subject to the other provisions of this agreement, Bumsville shall prepare any plans,
specifications, bid proposals and advertise for bids for the placement of street traffic markings,
street sweeping, crack sealing, screening and seal coating services.
2. Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and Inver
Grove Heights shall provide to Bumsville the estimated quantities for these services in each
respective community, and shall also approve the bid documents.
3. Bumsville shall tabulate the bids upon their receipt and make a recommendation of
award to Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and Inver
Grove Heights and upon their approval, award the contract pursuant to State Law.
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Joint Powers Agreement
Page 2
4. Each city shall be responsible for:
· Preparing maps showing the proposed locations for these services including
estimating the quantities.
· Preparing the streets for markings in accordance with the specifications and
coordinating with the contractor as to the timing of the actual work.
· Inspecting the contractor's work, measuring the quantities of work performed,
approving and certifying the progress or final payments to the contractor.
· Pay a percentage of actual construction cost to City of Burnsville for legal and
administrative cost on a sliding scale basis as follows:
$0 - 50,000 - 2%
$50,000 - 100,000 - 1.5%
Over 100,000 - 1.0%
5. In accordance with the specifications, the contractor will submit an itemized invoice to
each city separately for the work performed in each city. Upon approval of the invoice by the
respective city, that city will remit the approved invoice amount directly to the contractor.
6. It is agreed that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior
Lake, Shakopee and Inver Grove Heights each of them, indemnify, save, and hold hannless the City
ofBurnsville and all of its agents and employees from any and all claims, demands, actions, or
causes of action, for whatever nature, arising out of the contracting procedure by reason of the
execution or performance of the work purchased for each respective city under this agreement, and
that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee and
Inver Grove Heights further agree to defend, at their sole cost and expense, any actions or
proceedings commenced against their respective cities for the purposes of asserting any claim of
whatsoever character arising hereunder.
7. This agreement can be terminated on the part of any individual city by giving sixty (60)
days notice to the other cities; otherwise the agreement will automatically terminate on March 15,
2005.
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Joint Powers Agreement
Page 3
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date indicated below.
CITY OF BURNSVILLE
BY:
Elizabeth B. Kautz
Mayor
DATE:
BY:
Craig L. Ebeling
City Manager
CITY OF APPLE VALLEY
BY:
Mayor
DATE:
BY:
Clerk
CITY OF EAGAN
BY:
Mayor
DATE:
BY:
Clerk
CITY OF LAKEVILLE
BY:
Mayor
DATE:
BY:
Clerk
CITY OF ROSEMOUNT
BY:
Mayor
DATE:
BY:
Clerk
......................._._......-.__.._..._.._.__.~._._..__....-...-----.--.---r---
Joint Powers Agreement
Page 4
CITY OF SA V AGE
BY: Mayor
DATE:
BY: Clerk
CITY OF PRIOR LAKE
BY: Mayor
DATE:
BY: Clerk
CITY OF SHAKOPEE
BY:
Mayor
DATE
BY:
Clerk
CITY OF INVER GROVE HEIGHTS
BY:
Mayor
DATE:
BY:
Clerk
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