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HomeMy WebLinkAbout9B - Lift Station Rehab 16200 Eagle Creek Avenue S.E. Prior Lake, MN 5aw illUNCIL ACEND.'\ REPORT DATE: AGENDA #: PREPARED BY: REVIEWED BY: AGENDA ITEM: DISCUSSION: ISSUES: JANUARY 20, 2004 9B MAKENZIE MCCORMICK, PUBLIC WORKS COORDINATOR BUD OSMUNDSON, DIRECTOR OF PUBLIC WORKS CONSIDER APPROVAL OF A RESOLUTION TO APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE STAFF TO ADVERTISE FOR BIDS FOR THE 2003-04 LIFT STATION REHABILITATION PROJECT, CITY PROJECT NUMBER 03-05 HISTORY Staff has identified the need to rehabilitate a number of lift stations in the 2002,2003, and 2004 Capital Improvement Plan. Staff has been working on and completed an audit of all the lift stations in the past year to ascertain the status and inventory the components of each lift station. The audit has shown that there is a significant need for major renovations to a number of lift stations. Staff is trying to put together a more comprehensive management and rehabilitation plan and schedule than what has been done in the past due to the age and condition of the majority of the lift stations. While that effort is on-going, it is necessary to begin reconstruction of seven lift stations identified below. The purpose of this item is to approve the plans and specifications created by WSB and Associates for the 2003-04 Lift Station Rehabilitation project and authorize the advertisement for bids. At the April 7t\ 2003 meeting, City Council approved hiring WSB and Associates to provide professional engineering services for the 2003 Lift Station Rehabilitation. After a bidding process ended with rejecting all bids at the July 7th, 2003 council meeting, the Council directed staff to re-bid the project. At the December 15, 2003 meeting the Council approved the professional services to continue to be provided by WSB and the addition of three lift stations to the 2003-04 project. The approval of the plans and specifications is the next step in the process to improve the lift stations and our sanitary sewer system. The seven lift stations we are recommending to be completed in 2004 are: . No.3 on Franklin Trail . No.5 on Sycamore . No.7 near Lakers . No. 19 on Boudins C:lDocuments and SettingsIKellyMILocal SettingslTemporary InteWJMW~k~~~a~s and specs2 OI-20-04.DOC Phone 952.447.4230 / Fax 952.447.4245 . No. 20 near Shady Beach . No. 24 on Lime Road . No. 28 on Fremont After the rejection of bids last July, Public Works staff performed the specified renovations to the 150tll Street and Condons lift stations. These two lift stations were removed from the bid package and three lift stations, Boudins, Shady Beach and Fremont, were added. These lift stations all require major rehabilitation including replacement of pumps, guide rails, electrical panels, other electrical components and panels, wet well covers and hatches. Generally the concrete wells are in good condition and do not require replacement. The Sycamore station is proposed to be totally rebuilt in a different location. It currently is very close to a house and the piping to it needs to be relocated. The Franklin station is one of our larger stations serving a large area north of CSAH 21 including the Cardinal Ridge and Brooksville Hills neighborhoods. The Lakers station is another one of our larger lift stations and has two other lift stations pumping to it. The Lime station is also a large lift station which is fed by two other lift stations. Three of the lift stations, Franklin, Lakers, and Lime, are proposed to be connected to the City Supervisory Control and Data Acquisition (SCADA) system. This computerized system will enable staff to respond to failures faster, and know a little more about what the failure is. Lime and Franklin are proposed to have permanent stand-by electrical generators constructed with the rehabilitation of the lift stations. The plans and specifications are available in my office for City Council review. If authorized to move forward, staff would set the bid date for February 10tl\ 2004, and award the contract on February 17th, 2004. The completion of the rehabilitation project would be approximately November 2004. FINANCIAL IMPACT: The funding for the project will come from the Sewer Operating fund, since it is the rehabilitation of existing sewer infrastructure. Staff estimates the total cost of engineering and actual repairs to be approximately $1,200,000.00. The CIP has identified these lift station rehabilitation projects as a priority. ALTERNATIVES: The alternatives for the City Council to consider are as follows: 1. Approve a resolution approving the plans and specifications and authorizing advertisement for bids for the 2003-04 Lift Station Rehabilitation, City Project Number 03-05. 2. Table this agenda item for a specific reason. 2 C:lDocuments and SettingsIKellyMILocal SettingslTemporary Internet FileslOLK1871Agenda award plans and specs2 OI-20.04.DOC ,. _. "'-"--,'" 3. Deny this agenda item and provide staff with direction. RECOMMENDED MOTION: Staff recommends adoption of Alternative No.1. ACTION REQUIRED: A motion and a second to adopt the Resolution stated above. B ector of Public Works REVIEWED BY: 3 C:\Docurnents and SettingsIKellyM\Local Settings\Ternporary Internet Files\OLKI87\Agenda award plans and specs2 OI-20.04.DOC -.,~ . 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION 04-XX A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FORBIDS FOR THE 2003-04 LIFT STATION REHABILITATION PROJECT, CITY PROJECT NO. 03-05 MOTION BY: SECOND BY: WHEREAS, City staff has identified seven lift stations requiring major rehabilitation this year, including the Franklin Trail, Sycamore, Lakers, Boudins, Shady Beach, Lime, and Fremont lift stations and; WHEREAS, The adopted Capital Improvement Plan for 2004-2008 has identified these rehabilitation projects as a priority for the City, and; WHEREAS, WSB and Associates were approved to provide professional engineering services including final design, bidding, construction, and post-construction, at the December 15th, 2003 Council meeting. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that: 1. The recitals set forth above are incorporated herein. 2. The City Council approves the plans and specifications for the 2003-04 Lift Station Rehabilitation Project, City Project No. 03-05, and authorizes the advertisement for bids. Passed and adopted this 20th day of January, 2004. YES NO Blomberg Blomberg Haugen Haugen LeMair LeMair Petersen Petersen Zieska Zieska 4 C:\Documents and SettingsIKellyMlLocal SetlingslTemporary Inte~~~~~a~s and specs2 OI-20-04.DOC Phone 952.447.4230 / Fax 952.447.4245 {Seal} Frank Boyles, City Manager 5 C:IDocuments and SettingsIKellyMILocal SettingslTernporary Internet FileslOLK1871Agenda award plans and specs2 OI.20.04.DOC .'..J""'