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Home My WebLink AboutJune 19 2000 Agenda Packet PRIOR LAKE ECONOMIC DEVELOPMENT AUTHORITY MEETING Monday, June 19,20005:30 p.m. Fire Station City Council Chambers 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes - May 1,2000 4. Consent Agenda 5. Presentations 6. Public Hearings 7. Old Business a) Election of Officers (Vice President and Treasurer) 8. New Business a) Consider discontinuation of retainer with Advance Resources for Development. 9. Other Business a) Review 2000 EDA Goals and Objectives b) Consider participation in Fall Community Fest. c) Gekko Sports Corporation d) Adjourn to workshop to discuss Downtown Redevelopment plan. 10. Announcements or Correspondence 11. Adjournment, 7:00 p.m. L:\OOFILES\OOEDA \OOEDAAG\EDA61900.DOC 16200 Eagle Creek Ave. S.L Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-424S A\ EQUAL OPPORTUf\;ITY EMPLOYER T PRIOR LAKE ECONOMIC DEVELOPMENT AUTHORITY MEETING Tuesday, March 28, 2000 5:30 p.m. Fire Station City Council Chambers Call to Order and Pledge of Allegiance. Those present were President Barsness, Commissioners Criego, Mader, Schenck and Walsh, Executive Director Boyles, Planning Director Rye, Consultant Guennette and Recording Secretary Meyer. President Barsness asked each of the new Commissioners (Bill Criego and Christine Walsh) to briefly introduce themselves. Commissioners Criego and Walsh each reviewed some of their past professional and personal backgrounds, and noted their pleasure in being selected to serve on the Economic Development Authority. Consider Approval of Minutes from the January 31,2000 Regular Meeting. MOTION BY SCHENCK, SECOND BY MADER TO APPROVE JANUARY 31, 2000 REGULAR MEETING MINUTES. VOTE: Ayes by Barsness, Mader and Schenck, the motion carried. Commissioners Criego and Walsh abstained. CONSENT AGENDA: NONE. PRESENTATIONS: Report Providing the Background of the Economic Development Authority - Roger Guennette (Advance Resources for Decision Making) GUENNETTE: Gave a brief report and update on the participation of Advance Resources in the progress of economic development in Prior Lake, including the development of Waterfront Passage Business Park and the status of the parcel remaining, the revolving loan fund, the progress of the Wensman office complex development, the Priordale Mall redevelopment options, the Downtown Redevelopment Project progress, and the Messenbrink property expansion to the south of the business park. ~HENCK: Clarified that the reason the grocery store anchor for Priordale Mall did not proceed was because the Council did not feel the project qualified for TIF financing. MADER: Asked about the status of the soil mitigation. GUENNETTE: Clarified that the mitigation of the pond has been completed and paid for, but in the course of completing the mitigation of the pond, suspicions were confirmed that other soil damage exists on the remaining portions of the parcel. The estimate is for an additional $25,000 - $30,000 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 A\ EQUAL OPPORTL""iITY E~lPLOYER T' Economic Development Authority Meeting Minutes March 28, 2000 depending on the size of the building footprint. BARSNESS: Asked if there is a chance there will be no additional costs based upon the size of the buildings. GUENNETTE: Advised there will probably be some, and an unusual user that required significant floor loads may increase the extent of the soil mitigation required. WALSH: Asked what was the initial vision for the business park from an economic development standpoint in its relationship to other businesses within the City, and has the City met that goal. GUENNETTE: Advised that the original vision for the park was to create facilities that would offer employment opportunities locally, and to accomplish tax base enhancement. Noted that even though the tax base enhancement has been delayed due to the use of tax increment financing, the City has certainly met its objectives and will realize an eventual increase in its tax base. There was not a lot of discussion about how the businesses would relate to other businesses. The presumption was that if people stayed in the community to work, it would follow as an economic multiplier. . BARSNESS: Added that the intention was to be a catalyst for additional development on a private basis on the adjoining property. GUENNETTE: Advised that there was a lot of difficulty marketing the property because the progression of inner suburbs had not moved this far yet, Also there was a determination that many business owners lived in Prior Lake, but did not operate their businesses here. With the business park, it has happened that many residents have relocated businesses here. WALSH: Asked if most buildings are multi-tenant buildings. GUENNETTE: About half are multi-tenant al1d half are individual, but most had a local connection. Report on Development in Prior Lake - Don Rye, Director of Planning RYE: Provided the EDA with a background and history of residential development in the community over the last ten years, the current status, and possible developments of the future. Discussed the pattern of housing development in the community, the degree by which the development has occurred, the valuation of residential permits, and briefly reviewed the proposed projects for Deerfield, the Wensmann Fountain Hills office park, Shephard of the Lake Church, the Jeffers property and the Vierling parcel. CRIEGO: Asked about the progress at The Wilds. RYE: Noted that development has picked up considerably, and it has been indicated that they now have commitments on 30 lots. Further noted that for such developments, it's typical' for them to attain a critical mass before the developments really take off. The price points on the lots were also lowered significantly which probably led to the increase in building. I :\ADVBODYS\EDA \MI NUTES\OO\032800. DOC 2 Economic Development Authority Meeting Minutes March 28, 2000 PUBLIC HEARINGS: NONE. OLD BUSINESS: NONE. NEW BUSINESS: Review and discuss 2000 Goals and Objectives. BARSNESS: Asked Commissioners to review and give some thought to each of the goals and objectives for discussion at the next regular meeting. Consider Modification of Regular Meeting Date. BOYLES: Reviewed a tentative completion timeline for the Downtown Redevelopment Plan, and asked for EDA input on the timeline and the scheduling of upcoming regular meetings. BARSNESS: Suggested that because the Downtown Redevelopment project will be the primary focus of the EDA, that the Commissioners time be scheduled for the workshops and that the regular meetings be consolidated or as needed. MADER: Suggested that President Barsness coordinate with staff to develop a final schedule. There was consensus among Commissioners that the EDA meetings should precede the second City Council meeting whether those meetings remain on Mondays, or get moved to Tuesdays. OTHER BUSINESS: Set EDA Workshop Orientation for Downtown Redevelopment Plan. [During the discussions, this item was combined with the above discussion.] Upon a motion and second, the meeting adjourned at 6:45 p.m. I :\ADVBODYS\EDA \MINUTES\00\032800 .DOC 3 PRIOR LAKE ECONOMIC DEVELOPMENT AUTHORITY PRESENTER: DATE: 4A CONSIDER APPROVAL OF INVOICES TO BE PAID JANE KANSIER, PLANNING COORDINATOR JUNE 19,2000 AGENDA ITEM: SUBJECT: INTRODUCTION: Attached is a list of invoices for expenses incurred by the EDA. The current expenses consist of work performed on the Downtown Redevelopment Plan. DISCUSSION: Approval of this list of invoices is consistent with the policy adopted by the EDA. Following approval, the checks will be issued and distributed by the City Finance Director. ACTION REQUIRED: Motion and second to approve payment of the attached InVOIces. REVIEWED BY: Frank I :\OOfiles\OOeda \OOedall't\invoices.doc 16200 Eagle Creek Ave. s.L Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUi\L OPPORTUNITY EMPLOYER tun Date: 04/10/00 Time: 08:02:37 \PPEAL 5.1 98.0S ?UND ACCNT OBJ CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY FOR PAYMENT ON: 4/18/00, post 4/1S/00 VENDOR NAME 240-EDA SPECIAL REVENUE FUND 46S01-DOWNTOWN REDEVELOPMENT 50s-professional Services HOISINGTON KOEGLER GROUP INC TOTAL 46S01-DOWNTOWN REDEVELOPMENT TOTAL 240-EDA SPECIAL REVENUE FUND GRAND TOTAL Page: 1 Ini: JANET AMOUNT S43.88 --------------- S43.88 --------------- --------------- S43.88 --------------- --------------- S43.88 ~un Date: .05/10/00 Time: 15:26:50 ~PPEAL 5.1 98.05 FUND ACCNT OBJ CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY FOR PAYMENT ON: 5/16/00, POST 5/15/00 VENDOR NAME 240-EDA SPECIAL REVENUE FUND 46501-DOWNTOWN REDEVELOPMENT 505-Professional Services HOISINGTON KOEGLER GROUP INC TOTAL 46501-DOWNTOWN REDEVELOPMENT TOTAL 240-EDA SPECIAL REVENUE FUND GRAND TOTAL Page: 1 Ini: JANET AMOUNT 1,978.34 1,978.34 --------------- --------------- 1,978.34 --------------- --------------- 1,978.34 Run Date: 06/12/00 Time: 13:56:29 APPEAL 5.1 98.05 CITY OF PRIOR LAKE SCHEDULED INVOICES SUMMARY Page: 1 Ini: JANET FOR PAYMENT ON: 6/20/00, POST 6/15/00 I FUND ACCNT OBJ VENDOR NAME AMOUNT 240-EDA SPECIAL REVENUE FUND 46501-DOWNTOWN REDEVELOPMENT 50S-Professional Services HOISINGTON KOEGLER GROUP INC 1,951.56 TOTAL 46501-DOWNTOWN REDEVELOPMENT 1,951.56 --------------- --------------- TOTAL 240-EDA SPECIAL REVENUE FUND 1,951.56 --------------- --------------- GRAND TOTAL 1,951.56 MEETING DATE: AGENDA#: PREPARED BY: AGENDA ITEM: RECOMMENDED ACTION: REVIEWED BY: ECONOMIC DEVELOPMENT AUTHORITY JUNE 19,2000 7A DONALD RYE, PLANNING DIRECTOR ELECTION OF OFFICERS At the January EDA meeting, election of officers was scheduled on that agenda. However, because of the vacancy on the Authority at that time, it was decided to appoint an interim Vice- President and Treasurer until such time as the vacancies were filled. Bob Barsness was elected as President of the EDA for the year 2000. It now remains to fill the offices of Vice-President and Treasurer. Nominations and vote for each position L:\OOFILES\OOEDA \OOEDAMIN\7 A061900.DOC 16200 Eagle Creek Ave. S.E.. Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTL:NITY EMPLOYER .....T. ()vvh v k JlI + All vacancies in the Board of Commissioners, whether caused by resignation, termination of Councilmembers, death or otherwise, shall be filled by .€'Ttj. C6unci~ Mayoral appointment with City Council confirmation. ARTICLE IV . MEETINGS The Authority shall meet monthly as determined by the Authority at the location set forth in Article Two, Section 4. At least seven (7) days written notice of such meetings shall be given to the Commissioners and City Council members. Meetings may beheld immediately preceding, during or after the City Council meeting. Notice of a regular meeting shall comply with the requirements of the Minnesota Open Meeting Law. Special meetings of the Board of Commissioners may be called at any time by the President, or, in his/her absence, by the Vice President or by any two (2) Commissioners. Notice of special meetings of the Board of Commissioners shall be given to each Commissioner and the City Council members at least three (3) days prior to the meeting via telephone, telegram, letter or personal contact and shall state the time, place and the business scheduled to come before the Authority. Notice of a special meeting shall comply with the requirements of the Minnesota Open Meeting Law. Three commissioners shall constitute a quorum for the purpose of conducting business. Less than a quorum may, however, adjourn any meeting, which may be held on a subsequent date without further notice, provided a quorum be present at such deferred meeting. Commissioners are to notify the staff prior to the meeting if they are unable to attend. ARTICLE V . OFFICERS The officers of the Authority shall be a President, a Vice President, a Secretary and a Treasurer who shall be elected by the Board to a one year term on a calendar year basis and shall hold office until their successors are elected and qualified. The President, Vice President, and Treasurer shall be members of the Board of Commissioners. The City Manager's designee will serve as the Secretary. The President shall preside at all meetings of the Authority, shall sign or counter-sign all certificates, contracts and other instruments of the Authority as authorized by the Board of Commissioners, shall make reports to the Board of Commissioners, and shall perform all such other duties as are incident to the office or are properly required by the Board of Commissioners. The Vice President shall exercise all the authority and fulfill all the functions of the President during any absence or disability of the President. The Secretary shall issue notice for all meetings, (except that notice for special meetings called at the request of Commissioners as provided herein) shall keep minutes of all meetings, and shall make such reports and perform such other duties as are incident to the office, or are properly required by the Board of Commissioners. The Treasurer shall have charge of all Authority books and shall perform all duties incident to the office which are properly required by the Board of Commissioners. In the case of the absence or inability to act of any officer of the Authority and of any person herein authorized to act in his or her place, the Board of Commissioners may from time to time delegate the powers or duties of such officer to any other officer, or any Commissioner whom it may select at any regular or special meeting. EDABYL.\ WDOC - 2 - T MEETING DATE: AGENDA#: PREPARED BY: AGENDA ITEM: DISCUSSION: AL TERNATIVES: RECOMMENDED MOTION: REVIEWED BY: ECONOMIC DEVELOPMENT AUTHORITY CITY OF PRIOR LAKE JUNE 19, 2000 SA DONALD RYE, PLANNING DIRECTOR CONSIDER DISCONTINUANCE OF RETAINER WITH ADVANCE RESOURCES FOR DEVELOPMENT For several years, the City has had a contract with Advance Resources for Development in Mankato to provide consulting assistance to the City in the area of economic development. One of the primary duties in recent years has been to market the City's Business Office Park and to assist in the creation of Tax Increment Financing Districts. Because the Business park has only one parcel remaining and Downtown redevelopment has not yet started, it seems like this may be an opportune time to consider discontinuance of the monthly retainer of $1,500. If assistance is needed on specific projects in the future, the City could still retain Advance Resources on a time and materials basis. The contract currently in force is between the City and Advance Resources. Consequently, the EDA is in a position to recommend a course of action to the City Council 1. Recommend that the contract between the City and Advance Resources be continued in effect. 2. Recommend that the contract between the City and Advance Resources be discontinued. Motion to adopt Alternative 2 L:\OOFILES\OOEDA \OOEDAMIN\8A061900.DOC 16200 Eagle Creek Ave. s.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 'r ECONOMIC DEVELOPMENT AUTHORITY CITY OF PRIOR LAKE MEETING DATE: AGENDA#: PREPARED BY: JUNE 19,2000 9A DONALD RYE, PLANNING DIRECTOR AGENDA ITEM: REVIEW 2000 EDA GOALS AND OBJECTIVES DISCUSSION: Attached is a copy of the 1999 Goals and Objectives of the EDA. The EDA should consider these statements and determine what the wishes of the EDA are regarding long term goals and short term objectives. Members will note that some ofthe short-term objectives have already been completed. Please give some thought to what you want the EDA to achieve, both during the next year and over the next few years. REQUIRED ACTION: Consider and adopt modifications to current Goals and Objectives statement REVIEWED BY: 11 L:\OOFILES\OOEDA \OOEDAMIN\9A06 I 900.DOC 16200 Eagle Creek Ave. S.E.. Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 A:\ EQLAL OPPORT'_\ITY EMPLOYER ECONOMIC DEVELOPMENT AUTHORITY PRIOR LAKE, MINNESOTA MISSION STATEMENT PROMOTE THE BUSINESS ASSETS OF PRIOR LAKE AND FACILITATE A DIVERSIFIED TAX BASE GOALS Develop a proactive strategy for future economic development activities which will build on the efforts to date and further enhance the City's reputation as a place to do business. Continue to explore redevelopment opportunities in the Downtown area. Supportive private as well as public redevelopment plans in the Downtown area. Develop a plan to capitalize on traffic generated by Shakopee Mdewakanton Dakota Community and The Wilds. Develop promotional materials cooperatively and create a dialogue with the Mystic Lake Casino and The Wilds Golf Course. Expand Business Office Park . Facilitate development of 58 acre Deerfield property. Inventory and review existing commercial and industrial properties and develop a position on development possibilities. . Develop a recommendation on extension of utilities to old industrial park. . Explore the relationship between housing availability and business development. . Convert Tax Increment Policy to a more general document which addresses other financial incentives and which addresses likely types of development and redevelopment. Explore redevelopment opportunities for the Priordale MalVPark Nicollet site to facilitate expeditious redevelopment/development. . Work with private sector developers to complete the Ring Road from Franklin Trail to Tower Street. (November for Official Map) . Work to identify specific properties in the Priordale Mall area for redevelopment/development. L:\99FILES\99EDA \EDAGOALS\GOAL99UP.DOC 1 16200 Eagle Creek Ave. s.E.. Prior Lake. Minnesota 55372-1714 / Ph (612) 447-4230 / Fax (612) 447-4245 AN EQL'.<\L OPPORTUNITY EMPLOYER Initiate business retention efforts. Recruit new business. . Identify the size of businesses in Prior Lake is most likely to attract. . Identify owners of businesses of the size who live in Prior Lake. . Conduct an open house for the business owners identified above. . Contact suppliers to businesses and Mystic Lake to advise them of opportunities in Prior Lake. Miscellaneous . Review existing objectives against the Strategic Plan to assure consistency and comprehensiveness. . Establish a multi-media effort to deliver EDA/City "pro-business" message. 1999 Obiectives . Prepare a Downtown Redevelopment Plan, including appraisals, marketing and funding alternatives, and initiate the implement of this plan, including marketing and the streetscape public improvements. Insure the study addresses the old library and other City property Downtown as well as public relations necessary for effective redevelopment. (October) . Revise and advertise the improved access to Prior Lake from 1-35 via CSAH 21, bringing traffic through downtown Prior Lake. (Completed) . Sell 4.5 acre parcel . Arrange for two EDA members to interview all Waterfront Passage businesses and other large businesses in the City for retention purposes. (June) . Have the Chamber of Commerce provide a Business Retention report to the EDA when interviews are complete. . Cooperate with the Chamber of Commerce to follow up on any issues arising from their interviews. . Discuss recruitment at joint meeting with Planning Commission and City Council. (Done) . Establish a Web page on the Internet. (Done) L:\99FILES\99EDA \EDAGOALS\GOAL99UP.DOC 2 MEETING DATE: AGENDA#: PREPARED BY: AGENDA ITEM: DISCUSSION: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: ECONOMIC DEVELOPMENT AUTHORITY CITY OF PRIOR LAKE JUNE 19,2000 9B DONALD RYE, PLANNING DIRECTOR CONSIDER PARTICIPATION IN FALL COMMUNITY FEST Attached is the announcement for this year's Fall Community Fest. Last year, the EDA had a table at the event and had information regarding the EDA and it's activities. The question is whether the EDA wishes to be represented again this year. 1. Attend the Fall Community Fest 2. Do not attend the Fall Community Fest Alternative 1 L:\OOFILES\OOEDA \OOEDAMIN\9B061900.DOC 16200 Eagle Creek Ave. S.L Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 ,\\ EQL1.L'\L OPPORTUNITY ErvIPLOYER or Community Fest! .*..~.. '--~_. . 0- MEMORANDUM TO: Prior Lake Area Businesses FROM: Leanne J. Weyrauch, Director Community Services DATE: May 19, 2000 RE: Fall Community Fest, 2000 Participation Information The annual Fall Community Fest will be held on Monday, September 18, 2000 at the Prior lake Senior High School from 6:30 to 8:30 p.m. As an area business owner/manager you have an opportunity to promote your product and/or services to the community. There is no charge to the public to attend. Businesses that are current members of the Prior Lake Area Chamber of Commerce are being given first preference until June 15 to reserve exhibit space at the Fest. Non- Chamber members will be considered on a space available basis after June 15, 2000. In order to cover the costs for advertising, set-up/take-down paid staff, custodians, table coverings, rental fees, etc. the registration fee for a space (5' x 10') is $45.00 for Chamber members and $65.00 for Non-Chamber members. The fee also includes one 8 ft. x 30" table and table covering. Please complete and return the enclosed participation form and return it as soon as possible to receive first priority in participating in the 2000 Fall Community Fest Also review the attached guidelines for Business Exhibitors. If you have any questions, please call me or Martha at 440-2930. A confirmation letter with your table location will be sent in August at u~> ...B.i....'..~...:.".'I........,.W."~..i..lr.. .~" ",I;;;!;;" ,or; ~; t:,# ~d .. -r..... ...-.---...... MEETING DATE: AGENDA#: PREPARED BY: AGENDA ITEM: DISCUSSION: RECOMMENDED MOTION: REVIEWED BY: Document6 ECONOMIC DEVELOPMENT AUTHORITY CITY OF PRIOR LAKE JUNE 19, 2000 9C DONALD RYE, PLANNING DIRECTOR GEKKO SPORTS CORPORATION On Wednesday, May 31, a meeting was held between representatives of Gekko Sports Corporation and Frank Boyles, Wes Mader, Don Rye and Roger Guenette to discuss the possibility of Gekko Sports acquiring the 4.1 acre parcel in the Business Office Park to develop a boat manufacturing facility. As result of the discussion, the attached letter was sent to Gekko outlining the next steps in the process. None needed 16200 Eagle Creek Ave. S.L Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQlAL OPPORTUNITY EMPLOYER ~ .. ~"u'-"'"-""-'--"'-'"'--'------~""----r--"'~"-"-'--..........".--......" DYANel June 2, 2000 Mark Overbye Gecho Sports Corporation 6885 Boudin St. Prior Lake, MN 55372 Dear Mark, I appreciate the opportunity to have met and discussed possibilities for the expansion of Gecho Sports in Prior Lake, MN. Enclosed for your review is an outline of information that will need to be collected and analyzed in order to determine an appropriate funding strategy for the project. Please review the information and call me with questions. I look forward to working with you on this endeavor. Please contact me if you have questions. Sincerely, Roger Guenette Development Consultant c.c. Frank Boyles Business Finance and Economic Development Specialists , '..". .. -~:' = ''T~~'' OUTLINE FOR PROPOSAL Company description including product or servIce, history, legal structure, ownership and subsidiaries Management (brief reswnes), include all owners and key employees Marketing strategy including description of the industry, major customers and suppliers, competition, prospective customers, marketing activities and sales activities Financial data including banking contact, accountant, attorney, personal financial statements (N/ A if publicly held corporation) of owners, historical financial statements of business (three years balance sheet and profit and loss statements), interim financial statements and projections if available Description of project including project costs (land, site preparation, building construction, soft costs); the project costs should be based upon written bids or estimates from architects/contractors Anticipated sources of financing to complete the project including equity contribution, bank loans (please include bank commitment letter) and any other sources of financing including public funds requested Project impacts, please provide infonnation regarding estimated nwnber of jobs to be created/retained, estimated annual payroll, and anticipated increase in local tax base as a result of development. - - ---------.----r--- Design Guidelines Through the process of creation of a Downtown Development Guide, the community of Prior Lake has recognized a common vision for it's downtown. This district will continue to be the community focus of government, culture and social interaction, and its businesses will offer a variety of goods and services. Downtown will be a vibrant destination with development patterns that reflect the lake environment that makes Prior Lake unique. In short, it will be the center of Prior' Lake and a source of community pride. While the picture we have created for Downtown Prior Lake might seem like a pretty good sketch, it can never be considered to be exactly what will happen. Communities evolve slowly, over many years; the changes we anticipate for Prior Lake will occur on a similar timeline. This is the Development Guide's intention: to allow Prior Lake's downtown to grow and change in ways that are dyanimic and responsive rather than ways that are prescriptive. Every project must be considered as a part of the whole to ensure it fits the patterns of the district, but some lattitude should be afforded the individual or group that is undertaking the project. This is where we ultimately develop a richness and character reminiscent of the great places we all know. So even as the picture seems so real, it can only be a guide. New buildings will be built that fit the overall patterns but still express their own individuality; old buildings will be restored to contribute to the mix that defines the desired character for the downtown district; and the community will have a life that springs from the way people do business here. While not every aspect of development is controlled, and rightly so, one aim of this guide is to restore authenticity to the community's downtown business district. The need for rules must be recognized, however; this plan establishes "rules" that must be interpreted by the community. In reviewing proposals for change, the first criteria is whether the proposal meets the community's intentions as guaged by this guide. Ultimately, design guidelines are used to direct a proposal to the best possible "fit." These "rules" might be codified, but to begin, the guide expects the downtown district to evolve based on the sensibilities of a small town rather than by legislation. Not every building in Prior Lake is old, or is worthy of rehabilitation. Those that are worthy should be viewed as community assets and required to confonn to the design guidelines. But new buildings must also respect the design guidelines in order to maintain the sense of connection to the district and the community. In the design guidelines that follow, patterns for creating new buildings and restoring the character of older buildings can be found. ami Downtown Develooment Guide ......". 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'as~o s,a'l~'l .1o!ld uI 'AlHu:;)P~ ptm aSuw! s,AHunwwoo U Ol AIltmOmUS!S alnq!lluoo sSUfPUnq asaqlltlt{l putJ 's8ufPUnq sH Ol pan Sf a8~l!laq s,AHununuoo tJ l~ql Pf~s aq lq8fw n S3'~31B1S U~'S3(1 r- sense of transparency with people able to walk or drive by, look in and see humans inside, see product for sale and see business being transacted. Ground floor retail, service and restaurants should use large pane windows framed by wall. The base of the building below the windows should be treated with either stone, paneled wood, tile or brick typically. Building color consistent to the building era is very important. In keeping with the desire that downtown reflect an image befitting a lake community, natural colors and materials should be used. Large expanses of white are inappropriate for building colors of historic downtowns. Window colors can have an enormous effect on how one views a masonry fa9ade. Window trim colors should avoid white and tend to be more muted such as warm gray, gray/green, etc. Replacement windows should be of the same style as the original; typically this would include double-hung or transom lights type windows. Buildings Masonry buildings should be cleaned to lighten the overall color. A stunning result can often be obtained by combining masonry cleaning with window replacement utilizing a sensitive trim color. New masonry work should match the color and materials of the original. If the buildings upper floor is brick, the lower floor should utilize brick (not painted concrete block.) Awnings Awnings should be permitted where appropriate and complimentary to the building style. Canvas awnings are most desirable especially on sides of the street where sunlight control is a significant problem. Retractable canvas awnings create a variable facade, which creates more interest in even the most simple buildings. Graphics and signage on awnings should be modest in size, with proportions appropriate to the size of the awning. The form of the awning should be a simple shed form; metal and wood shake awnings should be avoided. Upper Floors The upper and lower floor must look like they are part of the same building. Materials, color, texture and form should show continuity. Entrances The entry points should be articulated with trim and detail to make them obvious and the highlight of a building's facade. i:1. "'0 s-ms Downtown Develooment Guide ......... . Page 3 r- New Building Construction The siting and massing of new structures should seek to fill in gaps left in the continuum of facades where they exist, in effect, filling in the "empty teeth" between existing buildings with new construction. If buildings are not used to fill the space, fences with appropriate style should be used to complete the line of the street wall. The infill building should reflect the design of adjacent structures in height, materials and style whenever possible. Blank walls where visible to the public should be articulated with panels, pilasters or similar architectural elements to establish some rhythm and relief. Signage Guidelines Projecting signage should be allowed and even encouraged as long as it relates to the pedestrian scale of the streetscape and is well designed. Mounting brackets must be as artfully designed as the sign itself, as it becomes an element of both the sign and the building. Backlit and flashing projecting signs should be prohibited. One medium sized sign depicting the activity of the premises should be allowed on the main fayade and one on the side wall if the building is on a corner. Letter height should be restricted to generally no more than 12 inches. The signage is best illuminated with incandescent lamps directed onto the sign from above or below. Backlit building fayade signs should be discouraged. Signage on canopies or awnings should be fairly small, scaled to the pedestrian on the sidewalk. Ground or sidewalk signs should be encouraged to help define for the pedestrian user where the place of business is located. Guidelines Patterns described for. the downtown district provide strong direction for the growth and evolution of the district as a whole. To make each project more meaningful to the community--building a stronger image and identity for the downtown district and the community--design guidelines are illustrated. For projects that receive any level of community support, these design guidelines described in the following section will be one 04 '.'S;: €(I)f Downtown Development Guide .~.~. f'a17e4 measure of adherence to the guide. For all projects, they provide direction that builds value and authenticity for the community. Site Design Guidelines Establish common setback and lot coverage standards to ensure compatible and maximum development in the downtown district Setbacks (minimum distance from a right-of-way in which no structure may encroach) and build-to lines (a line measured from the right-of-way which at least 70 percent of the primary structure must touch) for the downtown district are established as follows: . Main Avenue from CR 21 to the curve north of Dakota Street Build to line: xx feet . Main Avenue from Pleasant Avenue to CR 21 Build to line: xx feet . Dakota Street from Hwy 13 to Arcadia Avenue Setback at front yard: xx feet . Pleasant Avenue from Hwy 13 to Main Avenue Setback at front yard: xx feet . Highway 21 from Hwy 13 to Arcadia Avenue Setback at front yard: xx feet Minimum street frontage "build-out" (that portion of the primary street frontage which must be occupied by the primary structure at the build-to line or which must have a majority of the primary structure touching the setback line) is established for the downtown district as follows: . Main Avenue from Pleasant A venue to the curve north of Dakota Street 100 percent, except that pedestrian passages and plaza spaces developed in concert with buildings are exempt; 30 percent for cross streets . Main Avenue from Pleasant Avenue to the curve north of Dakota Street 100 percent, except that pedestrian passages and plaza spaces developed in concert with buildings are exempt; 30 percent for cross streets Standards for minimum lot coverage by structures, in order to ensure the best use of limited available land, are established for the downtown district as follows: . Main Avenue from CR 21 to the curve north of Dakota Street xx percent, except that pedestrian passages and plaza spaces developed in concert with buildings are exempt; xx percent for cross streets fA71 i 1 sel-Md: J&;~~~~ r--l \ t=1\ bviU.lt L-:~ ll~( Es1abIlsh selbad<s and buDd-lo lines for developmenlln film business dlsl1ld (Guideline 1.1.01) ::...- = Establish requirements for street. frontage bulld-out (Guideline 1.1.02) 0" U'9t €mE Downtown Development Guide .......,. . Page 5 T Building footprint size and "bay width" (the width of a storefront or segment of a continuous facade at which building must be divided) for the primary structure on each site is as follows (larger footprint may be allowed as a conditional use): · Main Avenue from CR 21 to the curve north of Dakota Street xxxx sqare foot minimum, xxxxx sqare foot maximum, except that buildings fronting Highway 21 may be up to xxxxx square feet maximum; 20 to 40 foot bays, except that buildings fronting Highway 21 may have bays up to 60 feet Make buildings the focus of downtown Prior Lake, not parking areas Locate parking behind or beside buildings, with no more than 25 percent of required parking in a side yard. Prohibit parking areas adjacent to intersections of streets. Require 12 feet of horizontal separation between parking areas (and drive lanes in parking areas) and buildings for walks and landscaping; require lO feet of horizontal separation between parking areas and public sidewalks. Visual separation between parking areas and public rights-of-way shall use landscape materials or ornamental fences (no berms) such that a screen that is at least 50 percent opaque is present in all seasons to a height of28-36 inches. Create parking to accommodate anticipated and realistic demands, without overbuilding parking facilities Encourage development of joint-use parking facilities, balancing use on a day-to-day and hour-to-hour basis to achieve the highest possible use of each parking space created. Create on-site parking for office uses at a rate of x spaces per 1000 square feet gross floor area; create parking for retail uses at rates between x and x spaces per 1000 square feet gross floor area. Discourage development with excessive normal peak parking demand or development with a high peak parking demand that is not offset by joint- use parking in order to keep development density intense (for example, require that a church's parking be available to serve a nearby office during the church's non-peak hours). Change Main A venue to diagonal parking and include on-street parking that fronts each site in the calculation of parking provided for that site. r--l I _..k--~~~., .L81I1V~ll~I"" Establish requirements for mlnlnllm lot coverage (Guideline 1.1.03) r ~.:--/ . : .~<~ lJ~ ~.t Establish requirements for buDding footprint and bay wldlh (Guideline 1.1.04) c,t '.'0 sCl3~ Downtown Development Guide ......... Page 6 .. ...I.-~..'..._.~_..""... Provide employee parking in remote areas to allow customer parking nearest to the destination; prohibit employees from parking on downtown streets. Create preferential parking zones in neighborhoods, if necessary Develop each site to facilitate traffic movement and reduce conflict points. Where possible, provide full vehicular access to sites using cross streets rather than Main Avenue Establish continuity in the patterns of site development to maintain coherency and cohesiveness in downtown. Establish a common palette of materials for sites in each district Lighting Parking lot lighting of same height, pole type and color, same fixture type and wattage, same mounting height and light levels Paving Similar pavement materials and patterns for pedestrian ways, with variations allowed at areas immediately at storefront or in pedestrian plaza areas Landscape Similar requirements for plant type, installed size, planting patterns and planting intensity; reflect the "natural" forest/lake margin plant community qualities in planting layout Signs Limit number, size and placement of signs for a given parcel or building Require that parking lots be 25 percent shaded by trees within 10 years of development Use indigenous and/or proven native plant materials, focusing on species related to forest/lake margin environments. Encourage signs to be a part of the building rather than the site; allow pylon signs on Highway 21 only for developments larger than 50,000 gross square feet (aggregate of all buildings on a site). Develop a unified character for all built elements of Prior Lake's downtown district to yield a greater sense of the community's character Formula and "corporate" architecture, and franchise patterns and buildings that are designed as signs shall be prohibited on Main and discouraged on Highway 21 between Highway 13 and Arcadia Avenue. ~-_. New development shall be compatible with existing development in the district, achieving compatibility through similar scale, massing, bulk and detail. Buildings shall be organized with primary axis perpendicular to streets Each building shall be encouraged to explore some level of individual expression in order to reflect the sense of a district rather than a strip center. No commercial or office building shall exceed a height greater than three stories plus the roof, except that civic or institutional buildings may have elements that exceed three stories. Awnings shall be allowed to be continuous only across "storefronts" occupied by a single tenant; awnings shall not be allowed to extend across the face of more than one building, even if the buildings are occupied by the same tenant. Detail shall be integral to the building, not elements that are applied to a standard building shell (such as a clock tower or dormers with no usable space behind). Require the use of quality building materials and methods to create an enduring stock of buildings. Materials shall be durable, easily maintained, attractive at close distances (for people walking on sidewalks or driving slowly on the street, for example); materials shall be scaled to pedestrians when structures are within lO feet of a public right-of-way or a walkway that is intended for public use (avoiding the use of "jumbo" brick in these circumstances). Brick, stone, wood, EIFS (exterior insulating finish system) or high quality precast concrete are acceptable finish materials; high quality metal (matte finish preferred) or synthetic siding may be acceptable if used in combination with other acceptable materials; wood frame or masonry construction is acceptable. Transparent glass shall be used at the majority of street level windows; mirrored glass at street level is not acceptable. Canvas awnings or extension of the roof material for awnings is encouraged; nylon awnings or other synthetic materials, as well as those awning structures meant to be illuminated from within, are not acceptable on Main Avenue. 'S of.l " Align primary building axis to be perpendlOJlar to the street (Guideline 2.1.03) Awnings shall cover the storefront of a single tenant; awnings shall not be continuous aO'Oss more than one buDding (Guideline 2.1.0n Ol! 'A'O €~E Downtown Development Guide ......... . Page 8 - 'T--- Develop buildings that relate to people at all publicly visible sides; eliminate a "back door" appearance for service areas and rear entrances from parking lots. Facades facing streets or public walkways shall be articulated with windows and doors resulting in a minimum of 40 percent window or door area at street level (sidewalk to l2 feet high); windows shall have a generally vertical orientation. Entries shall be disigned to be the highlight of the building. Mechanical systems shall be integrated into the design of the building. Trash storage areas shall be completely enclosed and incorporated as a part of the building. Only those entrances that are unlocked during regular business hours may be considered public entrances. Signs shall be incorporated into the building facade, windows or awnings up to a miximum of I square foot of sign area per linear foot of street facade (at the front yard); signs that extend more than 12" beyond the plane of the building facade or signs that extend beyond the roof line are not allowed, except that signs that project over the sidewalk are allowed up to a miximum size of six square feet (marquis excepted); signs that are within or a part of a window must maintain 70 percent clear area in the surface of the window; one sign will be allowed for each usable public entry (signs that are a part of an awning or within or part of a window are encouraged and shall not be counted in determining the number of signs allowed). Tenant signage for multi-tenant buildings shall occupy an area no larger than 3 square feet per tenant at each public entrance. Non-illuminated temporary signage shall be permitted for any tenant of a building up to 6 square feet of sign face per tenant; temporary signage shall not be attached to the building and, if placed in a public right-of-way, shall maintain a minimum of 8 feet clearance for pedestrians and shall be no closer than 10 feet from a public right-of-way; such temporary signage shall be placed only during operating hours for that business. Temporary signage may be attached to the inside face of any window at street level, provided that such signage does not obscure more than 50 percent of the total window area and does not remain in place longer than 21 days (leasing or for sale signs exempt from time limitations). All buildings must be identified at each public entrance with its full street address, in numbers and letters no smaller than 2 inches in height and no Provlde a mlnbnum of 40 per (enl transparent window and door area at street level of the street sides or buDd~ (Guideline 2.3.01) "" "T--" larger than 4 inches in height; this signage shall not be included in the total signage allowed. Ground signs shall be encouraged in lieu of pylon signs, with size limited to 1/2 square foot of sign per linear foot of street facing facade on each of two sign faces. Ground sign height shall not exceed seven feet. Oversight of Design Guidelines In order for these Design Guidelines to be effective in maintaining consistency with the community's visions for it's downtown district, a body must be charged with their oversight. The Planning Commission shall be charged with further shaping and refinement of the Design Guidelines, and the codification of appropriate sections of the Design Guidelines. Interpretation of the intent of the Design Guidelines shall be the sole responsibility of the Planning Commission. The Design Guidelines shall apply to all parcels and projects within the boundaries of the downtown district defined by this guide. As the City considers assistance to developers of projects within downtown, the Planning Commission could act as an advisory body to City authorities having juristiction over the assistance that might be provided. Assistance shall be tied to satisfaction fo the Design Guidelines. Prior to review of any proposal which will be evaluated by use of the Design Guidelines, the city planner (and Planning Commission if necessary in the opinion of the city planner) will meet with the proposer to review the project and how the Design Guidelines might apply to the proposed work. Review of development proposals for conformance with the Design Guidelines shall be triggered by a building permit application or a site plan/zoning review, or for any project that requests any form of city assistance. The city may require additional material from a proposer to fully understand the intentions and result of a proposal. Review shall be performed by the city planner, unless the city planner determines that the complexity of the proposal is such that review by the Planning Commission is warranted. The city planner and/or planning comrmSSIOn may request additional technical assistance for review of complex or controversial proposals. Such technical assistance shall be advisory only; the final determination for conformance with the Design Guidelines in such cases shall be by the Planning Commission. o' U'SIi sm5 Downtown Develooment Guide ......... Page 10 .~ '-'-~'''''~~'-'-'~'''-''~-''----'''''''"''''_'''~''--"-..,......-_.___,._.____._M