The URL can be used to link to this page

Home My WebLink About8E - Linden Circle MEETING DATE: AGENDA #: PREPARED BY: REVIEWED BY: AGENDA ITEM: JULY 17,2000 8E SUE MCDERMOTT, CITY ENGINEER BUD OSMUNDSON, PUBLIC 'YORKS DIRECTOR CONSIDER APPROVAL OF RESOLUTION OO-XX APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR LINDEN CIRCLE CONSTRUCTION (CITY PROJECT #14- 00). DISCUSSION: History Proposed street reconstmction improvements to Linden Circle (Project #14-00) are in the approved 2000 Capital Improvement Program. The Council may recall that this project was petitioned for by the Linden Circle property owners and subsequently placed in the Capital Improvement Program. Resolution 99-95 authorizing preparation of plans and specifications for the project was approved by the City Council on September 20, 1999. The plans and specifications were not approved with the other 2000 improvement projects at the May 1, 2000 council meeting since only two of four easements required to complete the project had been received. As of this writing all easements have been received and it is therefore appropriate that the project move forward. Current Circumstances Linden Circle is currently a gravel roadway with only 20 feet of public right-of-way. Project #14-00 includes aggregate base, concrete curb and gutter, bituminous surfacing, and appurtenant work within this right-of-way. The total project cost estimate is $87,522.00, which includes 30% indirect costs for engineering, administration and financing. The constmction of Linden Circle is programmed to be funded through special assessments and the Tmnk Reserve fund. All easements required to complete the work have been granted by the appropriate property owners. Issues Staff recommends to assess the Linden Circle properties on a unit basis and to conduct the assessment hearing on September 5, 2000 162aOA~AOOooIi>t\~_lSDEAPJ(ii-i6>o<kake. Minnesota 55372-1714 / Ph (612) 447-4230 / Fax (612) 447-4245 .A.\ EQl'AL OPPORTU"ITY EMPLOYER t FINANCIAL IMPACT: AL TERNA TIVES: RECOMMENDED MOTION: G:\AGENDAOO\APPLIND, DOCAPPLlND,DOC after bids are received and prior to award of the Linden Circle contract. Based on the total estimated project cost of $87,522.00 and an estimated $9,125.00 in watermain repair proposed to be funded through the Trunk Reserve, the total proposed amount to be assessed is $78,397.00. With twelve units proposed to be assessed, the estimated assessment per unit is $6,533.00. The potential for assessment appeals appears to be low on the Linden Circle project due to the fact that the property owners petitioned this project. By holding the assessment hearing prior to award of the contract, the Council will have actual cost data and a better sense of property owner's perspectives. Conclusion The staff believes it is appropriate for the City Council to approve project plans and specifications and authorize solicitation of bids. The total cost of this project is estimated to be $87,522.00 and will be recovered through special assessments ($78,397) and Trunk Reserve funds ($9,125).These amounts are subject to the final cost determination which will be approved within the assessment roll adoption resolution. The alternatives are as follows: 1. Approval of Resolution OO-XX approving plans and specifications for Linden Circle Reconstruction and authorizing advertisement for bids. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. Motion and second to approve Resolution OO-XX approving plans and specifications for Linden Circle Reconstruction (Project #14- 00) and authorizing advertisement for bids. RESOLUTION OO-XX A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR LINDEN CIRCLE RECONSTRUCTION CITY PROJECT #14-00 FOR THE CITY OF PRIOR LAKE, MINNESOTA MOTION BY: SECOND BY: WHEREAS, pursuant to Resolution 99-95, adopted on September 20, 1999, the City Engineer has prepared plans and specifications for the utility improvement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that 1. Such plans and specifications, a copy of which is attached hereto and incorporated herein by this reference, are hereby approved. 2. The City Manager shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids for the making of the improvement pursuant to the attached plans and specifications. The advertisement shall be published not less than 10 days prior to bid opening, shall specify the work to be done, and shall state that the bids will be received by the City Manager until 10:00 a.m. on Tuesday, August 1, 2000, at which time the bids will be publicly opened at City Hall at 16200 Eagle Creek Avenue SE by the City Engineer. No bids will be considered unless sealed and filed with the City Manager and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake in the amount of five (5) percent of the amount of such bid. 3. The City reserves the right to reject any and all bids for any reason as determined solely by the City. Passed and adopted this 17th day of July, 2000. YES NO Mader Mader Ericson Ericson Gundlach Gundlach Petersen Petersen vac.ant vac.ant {Seal} City Manager City of Prior Lake 162Q.Q,~~~oGreek Ave. S.L Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 A:--i EQL:AL OPPORTUNITY EMPLOYER "-r ADVERTISEMENT FOR BIDS City of Prior Lake Project #14-00 Linden Circle Reconstruction NOTICE IS HEREBY GIVEN that sealed proposals will be received by the City Council of the City of Prior Lake, Minnesota at the Prior Lake City Hall, located at 16200 Eagle Creek Avenue S.E., Prior Lake, MN 55372 until 10:00 a.m. local time, on the 1st day of August, 2000, and will be publicly opened at said time and place by two or more designated officers or agents of the City of Prior Lake, said proposals for the furnishing of all labor and materials for the construction, complete in place of the following: APPROXIMATE MAJOR QUANTITIES PROJECT 14-00 Common Excavation Concrete Curb and Gutter Class 5 Aggregate Base Bituminous Paving Modular Block Retaining Walls Sodding Storm Sewer 500 1270 600 320 200 700 40 CY LF Ton Ton SF SY LF Proposals arriving after the designated time will be returned unopened. The Bids must be submitted on the proposal forms provided in accordance with contract documents, plans, and specifications as prepared by the City of Prior Lake Engineering Department, 16200 Eagle Creek Avenue S.E., Prior Lake, MN 55372. Contract documents, plans, and specifications may be obtained from Prior Lake Engineering Department by calling (612) 447-9830. Copies may be obtained upon deposit of Twenty five dollars ($25.00) non- refundable deposit per set. No bids will be considered unless sealed and filed with the City Manager of Prior Lake and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake, for five (5%) percent of the amount bid to be forfeited as liquidated damages in the event that the bid be accepted and bidder shall fail to enter promptly into a written contract and furnish the required bond. 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph, (612) 447-4230 / Fax (612) 447-4245 G:\PROJECTS\2000\14LINDEN\BIDADV,DOC A\; EQUAL OPPORTUNITY EMPLOYER No bids may be withdrawn for a period of sixty (60) days from the date of opening of bids. The City of Prior Lake reserves the right to reject any or all bids. Further, the City reserves the right to accept a bid higher than the lowest bid if, in the opinion of the Council, the public interest will be better served. DATED: Frank Boyles City Manager City of Prior Lake, Minnesota To be published in the Prior Lake American on July 22, 2000. To be published in the Construction Bulletin on July 21, 2000. G:\PROJECTS\2000\ 14LINDEN\BIDADV. DOC r-