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Home My WebLink About9E - Playground Equipement MEETING DATE: AGENDA # PREPARED BY: AGENDA ITEM: INTRODUCTION: BACKGROUND: DISCUSSION: j)~r4 CITY COUNCIL AGENDA REPORT September 18, 2000 9E BUD OSMUNDSON, PUBLIC WORKS DIRECTOR CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACTS FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT AT FIVE PARKS The purpose of this Agenda item is to award the bid for the purchase and installation of playground equipment at the following parks: Sand Point Knob Hill Fish Point Raspberry Ridge Sunset Hills. The City Council has previously authorized a request for bids for Playground Equipment. Knob Hill, Fish Point, Raspberry Ridge, and Sunset Hills will be funded through the approved 2000 Parks Capital Improvement Program; the 1999 Parks Capital Improvement Program will fund Sand Point. Knob Hill is a new installation. The other four are replacement installations. The new playground equipment will be modular, meet the Consumer Products Safety Commission safety standards, and provide the accessibility requirements of the Americans with Disabilities Act. This new modular design is durable, attractive, accessible, and safe, requires minimum maintenance, and is most of all fun. Playground equipment proposals were received on Monday, September 11,2000, from vendors representing four different playground manufacturers. At the regularly scheduled Parks Advisory Committee meeting that night, the vendors made a presentation to the Committee and staff. The following vendors gave presentations: CONTRACTOR Flanagan Sales, Inc. Miracle Recreation Equipment Co. MinnesotalWisconsin Playground Earl F. Anderson, Inc. EQUlPMENT~ANUFACTURER Little Tikes Miracle Gametime Landscape Structure The Parks Advisory Committee and staff reviewed all of the proposals, discussed the pros and cons of each equipment system, and then opened the bids. The selection of equipment was based upon play value, safety, accessibility, warranty, aesthetics, design, durability, cost, and quality of the equipment. All of the vendors submitted various designs and each stated that any of the designs could be used at any of the Parks. The four vendors all have good quality equipment, with similar warranty and ager~~!lt~ek Ave. S.E., Prior Lake, Mindesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER 7 n FISCAL IMPACT: agenda playground equip safety features. Based upon the evaluation, staff recommends to the City Council that the following playground equipment be purchased and installed in the following locations: . Sand Point Miracle $22,000.00 . Knob Hill Gametime $24,831.83 . Fish Point Gametime $26,219.53 . Raspberry Ridge* Gametime $25,552.83 . Sunset Hills Miracle $22,000.00 TOTAL $120,604.19 * We are using the Gametimes proposed Sand Point Park design at Raspberry Ridge park. The Gametime designs were creative, the equipment offered included 6 to 10 more pieces of equipment than other vendors, plus it offered more ADA accessibility than other vendors. Miracle also offered more equipment and better accessibility. Staff felt that the value added in the Gametime and Miracle designs was worth the slightly increased price. The C.I.P. Parks Capital Improvement Fund includes funds for the playground equipment as follows: LOCATION Sand Point Knob Hill Fish Point Raspberry Ridge Sunset Hills AMOUNT $22,000.00 $25,750.00 $25,750,00 $25,750.00 $25,750.00 $125,000.00 C.I.P. TOTAL These are all neighborhood parks and therefore were planned to have similar playground equipment systems. The remaining funding in the CIP ($4,400) will be used for the curb surrounding the sites. We requested vendors to submit a base bid plus an alternate bid. The base bid included furnishing and installing the playground equipment plus the synthetic safety surfacing. The alternate bid was for the equipment only and did not include the synthetic safety surface. Alternate bids were taken to allow staff to investigate whether or not contracting the installation of the synthetic surfacing separately from the playground installation could attain significant savings. However, the separate quotations received for the synthetic surfacing showed that significant savings were not realized and we are recommending that the base bid be utilized. 2 ALTERNATIVES: RECOMMENDED MOTION: ACTION REQUIRED: REVIEWED BY: agenda playground equip The alternatives are as follows: 1. Approve a resolution awarding the bid for the purchase and installation of playground equipment as recommended by the Parks Advisory Committee. 2. Table this agenda item for a specific reason. 3. Deny this agenda item for a specific reason. Staff recommends alternative number 1. This alternative would allow us the opportunity to provide updated playground equipment, which will meet all of the current safety, accessibility, and play needs of our children. Motion and second to pprove the resolution. 3 ':' 1! - RESOLUTION OO~ RESOLUTION APPROVING THE AWARD OF BID FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT AT FIVE PARKS. MOTION BY: WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, SECOND BY: the following parks are scheduled to receive new playground equipment as listed in the 1999 and 2000 Capital Improvement Program: . Sand Point . Knob Hill . Fish Point . Raspberry Ridge . Sunset Hills; and, the City of Prior Lake is committed to providing top quality playground equipment for it's children; and, the City's Capital Improvement Program allocates funds in 1999 and 2000 for the acquisition and installation of new playground equipment; and, The new playground equipment will be modular, will meet Consurner Products Safety Commission safety standards, and provides accessibility required pursuant to the Americans with Disabilities Act; and, bids have been solicited and received for the purchase and installation of new playground equipment and the following four companies have submitted proposals and given presentations: Vendor/ Sand Knob Fish Raspberry Sunset Manufacurer Point Hill Point Ridge Hills Park Park Park Park Park Mn/W is Playground! $25,552.83 $24,831.83 $26,219.53 $24,447.39 $25,258.92 Gametime Alternate Bid $21,924.83 $21,924.83 $21,760.53 $21,678.39 $21.787.92 res:bIP~IA-debOOfIllIilSt~J$OO~Prior Lake, Minnesota 55372 / Ph. (612) 440-9675 / Fax (612) 440-9678 AN EQUAL OPPORTUNITY EMPLOYER Vendor/ Sand Knob Fish Raspberry Sunset Manufacturer Point Hill Point Ridge Hills Park Park Park Park Park , Earl F. $21,000.00 $21,000.00 $21,000.00 $21,000.00 $21,000.00 Anderson! Landscape Structures Alternate Bid No Bid No Bid No Bid No Bid No Bid Miracle $22,000.00 $22,000.00 $22,000.00 $22,000.00 $22,500.00 Recreation Equipment Co./Miracle Alternate Bid $17,964.72 $16,984.92 $17,130.20 $17,894.43 $17,281.10 Flanagan $21,850.00 $21,850.00 $21,850.00 $21,850.00 $21,850.00 Sa1es/Litt1e Tikes Alternate Bid $18,209.52 $18,209.52 $18,209.52 $18,209.52 $18,209.52 and, WHEREAS, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, hereby awards bids to Miracle Recreation Equipment Co. for purchase and installation of playground equipment at Sand Point at a cost not to exceed $22,000.00 with a project cornpletion date of June 1,2001; and, hereby awards bids to Minnesota/Wisconsin Playground for purchase and installation of playground equipment at Knob Hill at a cost not to exceed $24,831.83 with a project completion date of June I, 2001; and, hereby awards bids to Minnesota/Wisconsin Playground for purchase and installation of playground equipment at Fish Point at a cost not to exceed $26,219.53 with a project cornpletion date of June 1, 2001; and, hereby awards bids to Minnesota/Wisconsin Playground for purchase and installation of playground equipment at Raspberry Ridge at a cost not to exceed $25,552.83 with a project completion date of June 1,2001; and, v hereby awards bids to Miracle Recreation Equipment Co. for purchase and installation of playground equipment at Sunset Hills at a cost not to exceed $22,000.00 with a project completion date ofJune 1,2001; and, resolution playground equipment.DOC FURTHER, City staff is hereby authorized to purchase necessary materials, per the City purchasing policy, to complete the installations in an amount not to exceed $4,400.00; and, FURTHER, that funds for such equipment and installation be drawn from the Parks Capital Improvement Program; and, FURTHER, the City Manager is hereby authorized to return bid securities submitted with the proposals to the vendors following the execution of contracts; and, FURTHER, the Mayor and City Manager are authorized to execute the contracts on behalf of the City. Passed and adopted this 2nd day of October 2000. YES NO Mader Mader Ericson Ericson Gundlach Gundlach Petersen Petersen Zieska Zieska { Seal} Frank Boyles City Manager City of Prior Lake resolution playground equipment.DOC _.~~----,r---- ~ .- ... ~ ....- .- ... u = o .- ....- ~ ~ -- ~ 00 ....- = ~ a c. .- = ~ ~ ~ = = o ... ell ~ ~ -- ~ <J) "'0 It-; ll) o 8 = ;.<: o ll) .... c; l-< ~ ~ = 0 CJCI.l-<J) ~ .. "'..... .. CJ Z ll) ~~~~ "0 = CJ = ~~ = ~ ~~ tI} CI.l - ~ 00 = ~ ~ ~ = ~ ~ < ~ ~ CI.l .. o CJ 00 ~ .... .. CI.l - .... .. u <J) "'0 ll)__ ll) <J) (.) ~ ;.<: 0 ll) ._ l-< ~ o (.) <J)t+:: ..... .- ll) (.) ll) ll) ::E ~ <J) "'0 ll)__ ll) <J) (.) ~ ~ 0 l-< '.g o (.) cnt+:: ..... .- ll) (.) ll) ll) ::E~ <J) "'0 ll)__ ll) <J) (.) ~ ;.<: 0 ll) ._ l-< ~ o (.) <J)t+:: ..... .- ll) (.) ll) ll) ::E ~ -- <J) !:::i o '.g (.) t+:: .- (.) ll) 0.. <J) <J) ~ o .- ~ ..... (.) ll) 0.. ;.<: ll) <J) ~ o .- ~ ..... (.) ll) 0.. ;.<: ll) <J) ~ o '.g ..... (.) ll) 0.. ;.<: ll) <J) !:::i o '.g ..... 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