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Home My WebLink About8B - Wensmann 1st Addition MEETING DATE: AGENDA # PREP ARED BY: AGENDA ITEM: INTRODUCTION: BACKGROUND: DISCUSSION: ~~D- CITY COUNCIL AGENDA REPORT October 16, 2000 8B BUD OSMUNDSON, PUBLIC WORKS DIRECTOR CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACTS FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT AT FIVE PARKS The purpose of this Agenda item is to award the bid for the purchase and installation of playground equipment at the following parks: Sand Point Knob Hill Fish Point Raspberry Ridge Sunset Hills. At the October 2, 2000 council meeting, staff reviewed the bids and it's . recommendations in regards to the bids received for the playground equipment for the five parks. Council elected to defer this item to the next meeting to allow council members the opportunity to individually review the details of each vendor's proposed plans for the parks. In review, we received bids from four vendors for designs at five parks. Each of the vendors stated that we could use any of the designs at any of the parks. The vendors were: . Minnesota Wisconsin Playground - Gametime . Flanagan Sales - Little Tykes . E. F. Anderson - Landscape Structures, Inc. (LSI) . Miracle - Miracle Equipment The base bids we received for each playground equipment set ranged from a low of $21,000 to a high of$26,219.53. Staff had requested alternate bids, which turned out to be financially unfavorable to the City, so we are recommending utilizing the base bid. Based upon our evaluation of the proposals and the criteria set out in the bidding documents, staff recommends to the City Council that the following playground equipment be purchased and installed in the following locations: . Sand Point Miracle . Knob Hill GametimelMN WS Playground . Fish Point GametimelMN WSPlayground . Raspberry Ridge GametimelMN WS Playground . Sunset Hills Miracle TOTAL $22,000.00 $24,831.83 $26,219.53 $25,552.83 $22,000.00 $120,604.19 The Gametime designs were creative, the equipment offered included 6 to 10 more 2ndagenda}~~nAdBlhnann St. S.E., Prior Lake, Mnnesota 55372 / Ph. (612) 440-9675 / Fax (612) 440-9678 AN EQUAL OPPORTUNITY EMPLOYER Vendor/ Sand Knob Fish Raspberry Sunset Manufacturer Point Hill Point Ridge Hills Park Park Park Park Park ~ Earl F. $21,000.00 $21,000.00 $21,000.00 $21,000.00 $21,000.00 Anderson! Landscape Structures Alternate Bid No Bid No Bid No Bid No Bid No Bid Miracle $22,000.00 $22,000.00 $22,000.00 $22,000.00 $22,500.00 Recreation Equipment CO./Miracle Alternate Bid $17,964.72 $16,984.92 $17,130.20 $17,894.43 $17,281.10 Flanagan $21,850.00 $21,850.00 $21,850.00 $21,850.00 $21,850.00 SaleslLittle Tikes Alternate Bid $18,209.52 $18,209.52 $18,209.52 $18,209.52 $18,209.52 and, WHEREAS, the bid documents set out the criteria vendor's bids would be evaluated against. In addition to price, the specifications indicated the following criteria would be applied: play value, safety, accessibility, warranty, design, durability and quality of the equipment. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, hereby awards bids to Miracle Recreation Equipment Co. for purchase and installation of playground equipment at Sand Point at a cost not to exceed $22,000.00 with a project completion date of June 1,2001; and, hereby awards bids to MinnesotalWisconsin Playground for purchase and installation of playground equipment at Knob Hill at a cost not to exceed $24,831.83 with a project completion date of June 1, 2001; and, hereby awards bids to MinnesotalWisconsin Playground for purchase and installation of playground equipment at Fish Point at a cost not to exceed $26,219.53 with a project completion date of June 1, 2001; and, hereby awards bids to Minnesota/Wisconsin Playground for purchase and installation of playground equipment at Raspberry Ridge at a cost not to exceed $25,552.83 with a project completion date of June 1,2001; and, resolution playground equipment .. FURTHER, City staff is hereby authorized to purchase necessary materials, per the City purchasing policy, to complete the installations in an amount not to exceed $4,400.00; and, FURTHER, that funds for such equipment and installation be drawn from the Parks Capital Improvement Program; and, FURTHER, the City Manager is hereby authorized to return bid securities submitted with the proposals to the vendors following the execution of contracts; and, FURTHER, the Mayor and City Manager are authorized to execute the contracts on behalf of the City. Passed and adopted this 16th day of October 2000. YES NO Mader Mader Ericson Ericson Gundlach Gundlach Petersen Petersen Zieska Zieska { Seal } Frank Boyles City Manager City of Prior Lake resolution playground equipment ..............h _._~".-..,..-.~__" . _____._____'-'_....._...,.. ..... RESOLUTION OO-xx Alternative No.2 (Low Bid) RESOLUTION APPROVING THE AWARD OF BID FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT AT FIVE PARKS. MOTION BY: WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, SECOND BY: the following parks are scheduled to receive new playground equipment as listed in the 1999 and 2000 Capital Improvement Program: . Sand Point . Knob Hill . Fish Point . Raspberry Ridge · Sunset Hills; and, the City of Prior Lake is committed to providing top quality playground equipment for it's children; and, the City's Capital Improvement Program allocates funds in 1999 and 2000 for the acquisition and installation of new playground equipment; and, The new playground equipment will be modular, will meet Consumer Products Safety Commission safety standards, and provides accessibility required pursuant to the Americans with Disabilities Act; and, bids have been solicited and received for the purchase and installation of new playground equipment and the following four companies have submitted proposals and given presentations: Vendor/ Sand Knob Fish Raspberry Sunset Manufacturer Point Hill Point Ridge Hills Park Park Park Park Park Mn/W is Playground! $25,552.83 $24,831.83 $26,219.53 $24,447.39 $25,258.92 Gametime Alternate Bid $21,924.83 $21,924.83 $21,760.53 $21,678.39 $21.787.92 2rJ17~i.OitAqiel:roaumj ~i~Cu, Prior Lake, Minnesota 55372 / Ph. (612) 440-9675 / Fax (612) 440-9678 AN EQUAL OPPORTUNITY EMPLOYER .. Vendor/ Sand Knob Fish Raspberry Sunset Manufacturer Point Hill Point Ridge Hills Park Park Park Park Park Earl F. $21,000.00 $21,000.00 $21,000.00 $21,000.00 $21,000.00 Anderson! Landscape Structures Alternate Bid No Bid No Bid No Bid No Bid No Bid Miracle $22,000.00 $22,000.00 $22,000.00 $22,000.00 $22,500.00 Recreation Equipment CO./Miracle Alternate Bid $17,964.72 $16,984.92 $17,130.20 $17,894.43 $17,281.10 Flanagan $21,850.00 $21,850.00 $21,850.00 $21,850.00 $21,850.00 Sales/Little Tikes Alternate Bid $18,209.52 $18,209.52 $18,209.52 $18,209.52 $18,209.52 and, WHEREAS, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, hereby awards bids to E.F. Anderson for purchase and installation of playground equipment at Sand Point at a cost not to exceed $21,000.00 with a project completion date of June 1, 2001; and, hereby awards bids to E.F. Anderson for purchase and installation of playground equipment at Knob Hill at a cost not to exceed $21,000.00 with a project completion date of June 1,2001; and, hereby awards bids to E.F. Anderson for purchase and installation of playground equipment at Fish Point at a cost not to exceed $21,000.00 with a project completion date of June 1,2001; and, hereby awards bids to E.F. Anderson for purchase and installation of playground equipment at Raspberry Ridge at a cost not to exceed $21,000.00 with a project completion date of June 1,2001; and, hereby awards bids to E.F. Anderson for purchase and installation of playground equipment at Sunset Hills at a cost not to exceed $21,000.00 with a project completion date ofJune 1,2001; and, FURTHER, City staff is hereby authorized to purchase necessary materials, per the City purchasing policy, to complete the installations in an amount not to exceed $4,400.00; and, 2nd resolution playground equipment FURTHER, that funds for such equipment and installation be drawn from the Parks Capital Improvement Program; and, FURTHER, the City Manager is hereby authorized to return bid securities submitted with the proposals to the vendors following the execution of contracts; and, FURTHER, the Mayor and City Manager are authorized to execute the contracts on behalf of the City. Passed and adopted this 16th day of October 2000. 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