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Prior Lake, MN 55372
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CITY COUNCIL WORKSESSION AGENDA REPORT
MEETING DATE: FEBRUARY 11, 2013
AGENDA #: 2
PREPARED BY: JANE KANSIER, ASSISTANT CITY MANAGER
PRESENTED BY: JANE KANSIER, ASSISTANT CITY MANAGER
AGENDA ITEM: RESILIENT COMMUNITIES PROJECT APPLICATION
DISCUSSION: Introduction
The purpose of this discussion is to get an indication of City Council support for
City submittal of Resilient Communities Project grant application.
Hi StOry
The University of Minnesota (U of MN) is accepting proposals from cities and
counties to be the community partner for the Resilient Communities Project (RCP)
for 2013-2014. RCP is a year-long partnership between the U of MN and one
community in Minnesota. Through the partnership, students and faculty from
across the University collaborate with the partner community to address its self-
defined sustainability-related needs through course-based projects. The collabora-
tion results in on-the-ground impact and momentum for a community working to-
ward a more sustainable and livable future. The program serves communities ad-
dressing sustainability at the local or regional scale. A complete description of the
RCP is attached to this report.
Current Circumstances
City Department Heads reviewed the RCP application and met with the RCP Pro-
gram Manager to discuss the specifics of this program. We learned RCP has the
capacity to address 15-30 local projects during the partnership year, matching
each project with one or more courses to complete the necessary work. Project
work will be completed primarily by graduate students, with direct oversight by
faculty members and RCP staff.
The U of MN has estimated the cost of the program to be $175,000. They do ask
for a local financial contribution from the community partner, but are not specific
about the amount of the contribution. In addition to the financial contribution, there
is also time commitment for City staff, who will serve as project leads and contact
with the various classes.
With this in mind, the staff compiled the attached list of 28 potential projects that
could be submitted as part of the application. The vast majority of these projects
are included on our "to-do" lists for the next 1-2 years. Some are projects we feel
are valuable, but have never been able to commit the time or resources to com-
plete them. All of the projects are consistent with the City's 2030 Vision and Stra-
tegic Plan, and/or with other adopted plans.
The attached project list also includes a potential funding source and amount,
where possible. Some of the projects also include potential partners; in these
cases we did not identify a specific funding amount.
Issues
For each project, we also asked ourselves three questions:
Without this grant,
1. Would this project be done in house, by a consultant, or not at all?
2. What is the estimated cost of the project, if done in house or by a consult-
ant?
3. Are there any funds for this project included in your 2013 budget?
The answers for each project are identified on the list.
The application process is competitive and proposals are due no later than Febru-
ary 15th. We are told that five other communities are submitting proposals. The
evaluation criteria for the proposals include: 1. Top Level Support., 2. Clear Sus-
tainability Focus, 3. Project Relevance and impact, 4. Academic calendar, 5. Like-
lihood of match with University Courses, 6. Local Financial Contribution, 7. Exter-
nal Partnerships.
If the City's application is chosen, the ne� step is to refine the projects to assure
they meet City needs and can be accomplished in class. If the number or complex-
ity of the projects is significantly reduced or increased then some adjustment of
City contribution is expected either up or down. By the same token it is our expec-
tation we can increase the number of partners we have identified and in the pro-
cess expand available resources of various sorts.
FINANCIAL If we choose to submit an application and are successful, the cost to the City, in
IMPACT: the worst-case scenario, is $175,000 plus staff time. In determining our costs, we
have not subtracted any funds we might receive from partners, such as the Water-
shed District.
In our analysis, we have identified $130,000 of funding currently in our budget for
ten of the projects. Again, this does not include any additional funding from part-
ners. We have also estimated the cost of the 28 projects on our list to be at least
$335,000 if completed by staff alone, a combination of staff and consultant or con-
sultant. Keep in mind we will probably be unable to do all of the projects. For ex-
ample, there may not be a good fit between the project and a course, or the pro-
ject may be too complex. However, if we can accomplish a number of these pro-
jects, it would be a fairly good return on our investment.
CONCLUSION: Staff is requesting City Council direction on whether or not we should submit the
application. If the Council is supportive of the application, we will be asking the
Mayor to sign a letter of support to submit with the application.
City of Prior Lake
Resilient Communities Potential Project List
B. Project Lead Pete Young, Water Resources Engineer
C. Project Description A large wetland is located south of Pleasant Street and west of TH 13, just
immediately south of downtown Prior Lake in the immediate vicinity where a
road connecting the downtown, the "Diggers" property and South Lake Village
Mall is contemplated. This project would include an evaluation and design of
the area as a natural feature that can enhance the south downtown area.
Examples of improvements include wetland enhancements, pedestrian
walkways, park plaza, and new street connections.
D. Questions or How can a wetland be enhanced to be an amenity to the public within a
problems to be commercial area? What public improvements are feasible without diminishing
addressed the wetland's function? How can an obstacle to redevelopment become an
asset both for aesthetic and surface water quality reasons?
E. Deliverables Design plan for the wetland area (approximately 8 acres) integrated with the
future street plan
F. Sustainability Improve water quality and add a public amenity to the downtown area.
impacts
G. Relationship to Two of the three top goals of Prior Lake are to improve water quality and
local plans or economic development. The downtown area is a high priority in order to
priorities maintain a"small town" character.
H. Potential Residents and businesses in the south downtown area, Planning Commission,
stakeholders City Council, and the local watershed district.
1. Proposed Funding Potential contribution from Prior Lake Spring Lake Watershed District
Contribution
�thout ��is grant:
1. Woulc! �his project be done in,house, by a�n�ulta.nt, or no� at afl? Consultant
2. What is ti�e estimated cC��# t�f th� pr�Jec�, �f �one;ar� �hous� �pr �y; a c�i�s�i#ar�t? �15,�?00 ', f,�
3: Are there any funds far this pro�ect includ�� in your2013 �udget? No I
B. Project Lead Dan Rogness, Community & Econ. Dev. Director
C. Projed Description The undeveloped areas around the intersection of CR 21 and CR 42 provide a
unique opportunity to plan an important gateway area from the north into
Prior Lake. The project could include an evaluation of public/private
improvements that can enhance this area as the northern gateway into the
community. This entry provides primary access to the downtown, a marina,
and the Mystic Lake Casino/Hotel.
D. Questions or How can a new highway entrance to Prior Lake become a focal point for the
problems to be northern area consistent with the 2030 Vision and Strategic Plan statement?
addressed What types of design features are possibte for the City and developers in order
to create a unique design for a gateway entrance?
E. Deliverables Design plan for approximately 10 acres at each corner of the CR 21/42
intersection (40 acres total)
F. Sustainability Create a signature area for Prior Lake in the northern part of the City, similar to
impacts the "high quality" theme that was part of the City's new fire station located
near the southwest corner of this intersection.
G. Relationship to The City's 2030 Comprehensive Plan supports a mix of residential, commercial
local plans or and business park uses.
priorities
H. Potential Private landowners, developers, Planning Commission, City Council, Mystic
1
stakeholders Lake Casino/Hotel, and the local watershed district. I
I. Proposed Funding $5,000 (in City's budget for planning)
Contribution
�thout this grant:
1.` wQUld this pr�je�k be �one in by ��+al�sul�ar��k;,ar nc�t af���? �Nvt„a� �11 z �, �; ,.
' 2.' What is the e��imated +cost of the pro�e�i, �f done �rt house or by:a consultant? �`�IA"
3.': A�e there anyY#unds fcrr this projecf inclu'ded in yciur 2013 bu�ge#? No
B. Project Lead Dan Rogness, Community & Econ. Dev. Director
C. Project Description The Scott County Association for Leadership and Efficiency (SCALE) evaluated
ten commercial/industrial corridors in the county. One such corridor is located ,
along CR 42 in Prior Lake, a length of approximately two miles from CR 18 to CR �
21. This area has nearly 650 acres of vacant land guided for business park, ,
commercial and residential development. A master plan will help guide future
development in line with the City's 2030 Vision and Strategic Plan and the City
Council's top three goals.
D. Questions or What is the combination of land uses that best meets the Cit�/s goals related to
problems to be economic development within a large undeveloped area along CR 42? What
addressed type of public investment is necessary to expeditiously encourage development
of these land uses?
E. Deliverables Master plan for land uses, natural features, utilities and transportation.
F. Sustainability Improve water quality, design proper transportation networks, and develop
impacts sustainable land uses.
G. Relationship to The Cit�s 2030 Comprehensive Plan identifies this large undeveloped area as
local plans or most appropriate for a mix of higher density housing, commercial and business
priorities park land uses.
H. Potential Private land owners, developers, brokers, Scott County, Planning Commission,
stakeholders City Council, and the local watershed district.
I. Proposed Funding $20,000 (from Scott County CDA grant and the City's budget for planning)
Contribution
�thout tliis grant:
1. Would this project be done in house, by�f�ans�ltant, or nc��"�x �II? Ccinsultant �. ��
2. Wha# is the estimated cost of the pra�ect;>��`�lone ir► hause a� by a consi.yltant? _$40,OOtI
3. Arethereanyfunds#orthisprojectincludedin"your�013bu�lget? Yes'{partiat)+'CDAGrant
B. Project Lead Casey McCabe, Community Development Specialist
C. Project Description The project would include a business plan for Phase 2 of a business incubator,
including the expansion of space within Prior Lake. The City's EDA has launched
a new 2,000 square foot business incubator (Technology Village) in City Hall as
Phase 1. The next phase will require the evaluation of space options and
opportunities throughout the community in existing commercial/industrial
buildings. Expansion opportunities for small start-up business in other
locations are necessary to further job growth.
D. Questions or What options would allow businesses to locate in other office or industrial
problems to be spaces as part of an expanded Technology Village business incubator program?
addressed What are some next-steps that would support businesses in the existing
incubator to graduate and grow in Prior Lake?
E. Deliverables Economic/business Plan for Phase 2 Incubator
F. Sustainability Job growth in Prior Lake, allowing residents to live and work in this community.
impacts
G. Relationship to Economic development is one of the City Council's top three objectives. The
local plans or EDA approved a business plan for 2012/13 that supports this initiative. An
priorities initial business plan was also developed for Technology Village.
H. Potential Existing incubator tenants, Technology Village Board of Directors, Prior Lake
2
stakeholders EDA, and the Scott County CDA.
I. Proposed Funding $5,000 (potential from EDA budget)
Contribution
Without fihis grant:
1. Would this project�e done in h�use, by � cansultan�, or nofi atrall? In house
2. ' What Ss #he es�ima�e� cost of the proj��t, if dtine�h �ouse �rir by a consul#ant� ;$10,000
3. � Are #�iere any #unds #or this ,pr�ject�� m�M�ded ►n yp���tJ13 budge�? No, but some.pot�ntially from EDA
j �
budg�. Prai�: 5er�ices� ��' " : � ��� �� ; : �°, � � � � � .
B. Project Lead 1eff Matzke, City Planner
C. Project Description A 55-acre undeveloped parcel remains on the north side of Lower Prior Lake.
This property is presently zoned for low density residential uses, with a portion
designated for public recreation and open space in the 2030 Comprehensive
Plan. The project would include further evaluation of how best to locate and
use 5-10 acres of this property for the public's benefit, including public access
to the lake and connections to surrounding neighborhoods.
D. Questions or How should the last potential public access point on Lower Prior Lake be '
problems to be designed to meet park and open space needs? How can this public space fit
addressed well with existing and future residential development that surrounds this area?
From time to time this property has been visualized as a conference center,
hotel or entertainment center on the water. To what extent could such uses be
supported and consistent with the surrounding uses and topography? ��
E. Deliverables Park and open space plan. '
F. Sustainability Preserve important natural features on this site and encourage active/passive
impacts recreational uses.
G. Relationship to The 2030 Comprehensive Plan designates a public "Recreation & Open Space"
local plans or land use along the lakefront of this 55-acre parcel.
priorities
H. Potential Private landowner, developers, Park and Lakes Advisory Boards, Planning
stakeholders Commission, City Council and local watershed district.
I. Proposed Funding
Contribution
Withoutthisgra,�tt, � �,;,; ,� �
1: Would this project be done in house; by a consult�nt, or no� at a(l� No# at all
2: What ►s ihe`estir�afied cost af �k�e �iroject, ,if �14ne'in ��u,�e or by, a cc�nsulXant� _�7�5t10
3: Are th�re z,n,y func]s for this project inctuded in yot�r �013 buclget? No -
B. Project Lead Dan Rogness, Community & Econ. Dev. Director
C. Project Description The City has 5-10 potential redevelopment or infill sites in the downtown area.
Some very successful redevelopment projects occurred in the time period
between 2000-2005, including condominiums, a 3-story office building and a
dance studio. City assistance was needed for these projects, and a new plan
would potentially help move other sites toward future redevelopment.
D. Questions or What types of uses in the downtown area are likely to be needed in the next
problems to be ten years based on market demand? What public resources are necessary to
addressed help the private market consider redevelopment sites? What are the best
potential sites in downtown Prior Lake?
E. Deliverables A downtown redevelopment plan
F. Sustainability Concentrate higher density uses in the downtown area that are pedestrian
impacts focused.
G. Relationship to The 2030 Comprehensive Plan and the 2030 Vision & Strategic Plan support a
local plans or strong downtown; the 2007 Downtown Building Design Guidelines.
priorities
H. Potential Downtown businesses and residents, developers, Scott County CDA (senior
3
stakeholders housing) Prior Lake EDA, Planning Commission and City Council.
I. Proposed Funding $5,000 (potential from EDA budget)
Contribution
_ _ _ __
�thout this �rai�t: � � ,
„ , ; , ,,�u��; � � : � , � � ,
1. 1Nould th`is prQject be done in h�use, by a,�o�siiltar�fi, or nnt at ait? In hs�i,se ' '��`_ °
�. What is the estimated cc�s� of�he �rc�ject, �f �lone��n�ouse �rr, by � �onsu�it�nt� �1Z,5�0� � � , �
3.: Are #here any funds forthis pr�ject inctuded �n �.�i��` �,1713 budget"� �IVo, b�It�or`rie �►��entialiy #rom EDA
budget, Prof. Services
B. Project Lead Pete Young, Water Resource Engineer
C. Project Description A Total Maximum Daily Load (TMDL) Implementation Plan was recently
completed for Lower Prior Lake. Water quality in Lower Prior Lake, along with
other lakes within the City limits, is impacted by land uses both within and
outside of the City boundaries. The purpose of this project is to review the
results of the TMDL Implementation Plan and prepare a report with specific
strategies to be used to encourage landowners to meet requirements.
D. Questions or What are the major sources of contamination in the lakes? What are the best
problems to be strategies to eliminate these sources? What is the best way to educate
addressed landowners on best management practices?
E. Deliverables A report with specific strategies to meet the requirements of the TMDL
Implementation Plan, including identification of the partners who may be able
to plan, conduct, over-see and fund the projects.
F. Sustainability Improved water quality
impacts
G. Relationship to The 2030 Vision and Strategic Plan includes a goal to "work with the Prior Lake-
local plans or Spring Lake Watershed Distrid, Scott Water Management Organization, Scott
priorities County and townships to establish a cooperative plan to clean up Spring Lake,
and Upper and Lower Prior Lake within six months of completion of a Total
Maximum Daily Load (TMDL) Implementation Plan."
H. Potential Prior Lake Spring Lake Watershed District, Scott Water Management
stakeholders Organization, Scott County, townships
I. Proposed Funding
Contribution
Without:this' rant: '� `�
.�
,�
,. ., ,
� ., � �
�. , ,
1: Would this be �lQn� in house, by a' consultant, or no�, at al(� In collabprat�on �rt�h �#akeholders,
�r.
� _' PLSLW�,`�cott W1VI0, ��a�!C SWC�, and�MSC �� � � �;' :; � ` � °° '"'�� � .� , �
2i W#►at is ihe estimated cost� of the projecE,,��; �f done �n #�ouse �r ��y a consu�tant? ���� �� °
�3: Are �h�ere any furids for�th►s pr�jeet in�lud�d �n y�iu� �U�� ��dget? No =.
B. Project Lead Katy Gehler, Public Works/Natural Resources Director
lerilyn Erickson, Finance Director
Brian Welch, Information Systems Coordinator
C. Project Description As a developing community with primarily residential use, the City of Prior Lake
has unusually high summer peak water usage. The average daily water usage in
the winter months is 1.5 MGD, however can peak at 7.0 MGD during the
summer irrigation periods. In response to the high summer water use the City
has identified a need to evaluate potable water consumption data on an
account basis and determine a water rate structure that will encourage water
conservation. This project would include analysis of current utility billing
information, exploring different rate structures, development of a tiered rate
structure, and providing billing impacts.
D. Questions or 1. Analysis of the data to determine existing tiers of water users
problems to be 2. Determine potential behaviors associated with the tiers (i.e. Irrigation use
addressed leading to higher summer consumption) and what types of accounts could
4
be targeted for other conservation practices (i.e. Educational efforts with
HOAs).
3. Review typical rate structures in relation to the consumption patterns.
These could include fixed and volume charge variations, winter average
base rates, and tiered rates.
4. Determine a rate strudure for the City of Prior Lake that balances the
desired outcome (reduced water consumption), impact to the customers,
and administration of the billing.
E. Deliverables 1. An electronic version of the analysis that could be used as a tool to
reevaluate rate structures in the future as water consumption behaviors
change or operation costs increase. I
2. Report of results including existing consumption tiers, discussion of rate �,,
structures explored and how they would or would not fit the needs, ,
recommended rate structure and rates, and impact to water users.
F. Sustainability The goal of this project is to create a utility rate structure that will impact water
impacts consumption behavior. This will not only conserve the water resource but will
prolong the need for additional water treatment infrastructure.
G. Relationship to The City Council has identified a goal of promoting water conservation to
local plans or minimize the need for costly infrastructure and reduce the demand on the
priorities source aquifers.
H. Potential This project will work with the Finance and Public Works departments,
stakeholders specifically utility billing and information systems management.
I. Proposed Funding $20,000 from water and sewer utility funds
Contribution
�thout this grant:
�.. Would this project be don�� by a�nsuli�nt, 4r npt �� �ll� Consuliant �n �014 ,
n � _ ��� � ;, , � � �i�
2.' What is the estimated cost`"�if the prtij�ct, �f �cine �n house.or by'!a c�nsultant? '$25 �; , '
3.� Are there any funds for this project includ�d in your 2013 bud�et? No, but some pot��traily from 1Nater ��:
� and Sewer budgets ��; �� '� �
B. Project Lead Katy Gehler, Public Works/Natural Resources Director
C. Project Description The City has experiences high potable water use peaks during the summer
months putting a strain on the water supply infrastructure and underlying
aquifer. The City has identified a goal of developing a suite of education
programs to encourage water conservation behaviors.
D. Questions or 1. Taking the results of the water rate analysis, identify groups of water users
problems to be that have higher impacts to the water use peaks.
addressed 2. Develop educational programs and materials to target the targeted water
users.
E. Deliverables 1. A report justifying the selection of the targeted groups and providing
baseline information that can later be used to measure the effectiveness of
the educational programs
2. Curriculum and materials of the programs.
F. Sustainability The goal of this project is to change water usage behaviours reducing the
impacts impact on the source aquifers and prolonging the need for additional water
infrastructure.
G. Relationship to The City Council has identified a goal of promoting water conservation to
local plans or minimize the need for costly infrastructure and reduce the demand on the
priorities source aquifers.
H. Potential This project will work with the Public Works department, with the potential to
stakeholders partner with the Prior Lake Savage School District and the Prior Lake Spring
Lake Watershed District.
I. Proposed Funding $5,000 from the water fund
Contribution
5
with�ut th�s�rant: � ;. . ; „ r
1.' V41c�u1t1't�iis projie�t be dp1�+�,ir1��i#��se, by a�onsultant t�r no� �t afl? ln-house/Cansultat�t
2. What �s �he esfimated �os# of#he prp�ect, if�ion� �n hause or by,a cpnsultant? ; $�O,Q4t?
3: Are ��e`re any funtls #c�r thr�!, �Ir,p���t include�:�r�'your 2U�.3 budget'? X�s, �n t�ie uirater #und '
B. Project Lead Katy Gehler/Pete Young
C. Projed Description The City of Prior Lake currently accepts materials at our compost drop off site
from April to November. During this period the City collects grass clippings and
leaf matter in the fall that it is assumed greatly decrease the amount of
phosphorous leaching to the lakes. As the compost drop off site becomes more
popular the costs to run the service become greater. The City would like to
evaluate benefit/cost ratios for the site on a nutrient removal basis.
D. Questions or 1. Quantify the amount of phosphorous per a standard unit of ineasure that
problems to be could be easily administered in a city wide program.
addressed 2. Consider different yard waste programs, associated costs, and develop
cost/benefit ratios for each ($ per pound phosphorous removed).
E. Deliverables Report of results including justification for removal rates, summary of various
programs considered, and cost/benefit analysis.
F. Sustainability The goal of this project is to assess the effectiveness of the City's existing
impacts composting service and encourage additional use if appropriate. The final
outcome will not only impact the overall water quality of the lakes, but will also
help the City meet its regulatory obligations.
G. Relationship to Water quality if noted as one of the seven strategic elements of the 2030 Vision
local plans or of the City of Prior Lake. Specifically the City is working toward ways to reduce
priorities current loadings of phosphorous to surface water runoff in the most cost
effective manner to meet TMDL requirements.
H. Potential This project will work with Water quality division of the Public Works
stakeholders department with the City of Savage and the Prior Lake Spring Lake Watershed
District being potential project partners.
I. Proposed Funding
Contribution
Witho�:thfs grant: �
1. Woul� th�s done in house, by �;ccinsulta�t� or not at all? Ir� hause in �Q14 ,
'2: 1Nh'at �s th�'e3f�m�ted cQSt of the praject, if citrne`Alrt.�ous� or by a�nnsl�ltant? ,��.0,000
3: Are there any#urids„for�his project incCuded in your 2013 bud�et? No
B. Project Lead Larry Poppler, City Engineer and Inspections Director
C. Project Description In order for the City to complete the necessary infrastructure improvements to
serve Prior Lake at community build-out, it is essential that the City s trunk and
oversizing fees be sufficient to recover costs of the sanitary sewer, storm water,
street and park system that are the result of or are needed to serve new
development. These improvements include lift stations, trunk sanitary sewers,
trunk storm sewers, regional stormwater ponds, street oversizing, intersection
improvements, and park development and improvements related to new
development. At that same time, there must be a rational nexus between
these fees and the benefit to the impacted properties. In 2005, the City
completed several fee studies to determine the costs of the required
infrastructure and to empirically justify the rational nexus between the
infrastructure and the fee. The purpose of this project is to update the analysis
and determine the appropriate fees.
D. Questions or What is the current value of developable land? What infrastructure will be
problems to be necessary to serve the City at build-out? Should the City's current fees be
addressed adjusted?
E. Deliverables Refinement of original development fee instruments, updated development fee
6
studies and recommendations for defensible development fees.
F. Sustainability New development creates demands on current infrastructure and demands
impacts additional infrastructure. The development fee studies ensure adequate funds
are available to meet these demands while not overcharging developers.
G. Relationship to The City's 2030 Comprehensive Land Use Plan establishes a goal to "develop
local plans or public infrastructure for the efficient provision of municipal services." A policy
priorities of this plan is to "establish equitable distribution of cost participation between
individuals and community."
H. Potential Residents, Builders Association of the Twin Cities (BATC), developers and
stakeholders builders.
I. Proposed Funding $20,000 from the Water, Sewer and Water Quality funds; potential
Contribution contribution from BATC
�thout fhis grant:
1. �� Woul�l �his prc�jeck b,e done�n #�ouse, b� �;ei�nsult�nt, �r`��c���� ���� Cr�n�u[��nt� 24�.4 4 ��, , , �, ��
2. What is the estimafed cos� �� the project, if ��ne �n #�ause �� by a cc�nsultant� �`$3b,0� ��
3. Are there any funds for th�s proj�ct included 'm youir 20�.3 budget? No, but som� potei�t�ally #rom �he
Water,Sewer,andWaterQu��ity��unds ; ��I '�" ! ''�� �
B. Project Lead Katy Gehler, Public Works/Natural Resources Director
Greg Skluzacek, Park Maintenance Foreman
C. Project Description As the City's budget gets strained we are looking for innovative ways to
develop and maintain our parks using volunteers and private resources with
the indirect benefit of building neighborhood identity. This project will explore
the potential neighborhood partnerships both for capital investments and long-
term maintenance.
D. Questions or 1. Research programs that are being used in other communities from simple
problems to be adopt-a-park models to long term agreements with HOAs.
addressed 2. Define various potential partnerships along with liabilities and risks
associated with each.
3. Develop appropriate program materials and agreement documents for
recommended partnerships.
E. Deliverables 1. Report summarizing the programs explored, recommended partnerships,
and liabilities and risks.
2. Program materials and agreement documents.
F. Sustainability The project will develop a program for the City that will enhance the livability of
impacts the community with an eye toward financial sustainability. Indirectly the
project will enhance public participation opportunities, and create a stronger
sense of community.
G. Relationship to The 2030 Vision has a goal of looking for collaborations as a way of minimizing
local plans or costs and maximizing the level of service. In addition this is one of the goals of
priorities the Parks Advisory Committee.
H. Potential This project will work with the Parks Division of the Public Works Department
stakeholders as well as the Parks Advisory Committee and the City Council.
I. Proposed Funding
Contribution
Withouf this grant:
:�., UVo�ald this �roj�ct b� ctone rn hous�, b,Y ��Qns,�ulta�t, or, not �t,,��l� Ir� �lou,se, Staff�nd P�.G ,
2: What is the��stimate� cost �f #he project,� ��'±�r�ne�n �aou�� �r by a ctirrsui�a�nt? $5,�t�
3. Are #here an� #untls f4r this, �roject inGluded'in yciur�0�.� bticlget?�-No i
B. Project Lead Jane Kansier, Assistant City Manager
C. Project Description Performance measurement systems are an essential took to help local
government elected officials and staff plan and manage the programs and
7
services they provide to citizens, businesses, and visitors. The key to a
successful performance measurement program is identifyingthe appropriate
measures to help assess the program and collectively provide practical and
useful information. The purpose of this project is to develop an overall plan to
establish key metrics and performance measurements for service areas within
the City.
D. Questions or Which perFormance measures will provide the best information to make
problems to be informed policy and investment decisions? What data is available for this
addressed purpose? What is the best way to present this data? How can this information
be used to ensure staff and advisory committees are on track?
E. Deliverables A report identifying specific performance measures for each City Department,
including the data needed to develop the measurements, the relevance of the
information and a recommendation for meaningful presentation of the results.
The report should also include a plan for implementing the system.
F. Sustainability An effective performance measurement system helps to determine the
impacts efficiency and effectiveness of service delivery and program objectives, and
informs resource allocation and decision-making.
G. Relationship to The Cit�s 2030 Vision and Strategic Plan identifies a goal to "annually review
local plans or and report to the public, department or City-wide metrics to measure cost
priorities effectiveness of services as part of budget documents."
H. Potential City elected officials, appointed officials and staff.
stakeholders
I. Proposed Funding
Contribution
Without this grant:
1. Would this project be tlone in house, b}t a, consultant, or;not �t all? In house
2; What is the estimated cast of the project, if done �r� house t�l' �y a cor�suftant? ��,OOQ �'}�
3: Are there any funds for this p"raject included m yo�r 2013 �u�get? No
, . .
,�.� � �,
B. Project Lead Angie Barstad, Recreation Coordinator
C. Project Description Prior Lake has many unique neighborhoods with varying levels of neighborhood
associations and representations. This project will survey existing
homeowners' and neighborhood associations and their existing level of activity,
research local and national models for strengthening neighborhood identities,
for encouraging a strong level of community involvement within the
associations, identifying prospective communication tools to engage
neighborhoods, identify program and services additions to help promote
connections between neighborhoods and their larger community, and
facilitating the creation of homeowners' or neighborhood organizations.
D. Questions or How many homeowners' associations currently exist in Prior Lake? What is the
problems to be current level of activity in these organizations? What are the strengths and
addressed weaknesses of a good association? How can a neighbourhood develop a strong
association with the help of the City? What benefit does the community accrue
by virtue of strengthened neighbourhoods? What communication tools are
best to connect with neighbourhoods? What additional programs/services will
help promote connections between neighbourhoods and their larger
community
E. Deliverables 1. A database of the existing associations and the contact information.
2. A report on local and national models for creating and strengthening
homeowners' and neighbourhood associations with recommendations on
the communication tools, potential programs and implementation costs.
3. An information package to foster the development of homeowners' and
neighbourhood associations.
F. Sustainability Strong neighbourhoods encourage greater community engagement and sense
impacts of community, neighbourhood revitalization and increased social capacity.
8
G. Relationship to The Cit�/s 2030 Vision and Strategic Plan includes the goal of developing an
local plans or informational package to foster the development of neighbourhood
priorities associations.
H. Potential City residents, Community Safety Advisory Committee, Traffic Safety
stakeholders Committee, Parks Advisory Committee
I. Proposed Funding
Contribution
�thoutthis�rant. � � � �� � �
1. Wou1c� #his pr+pl�ct b�e clope in �ou�e, by a',�on�ultarr�k qr'inb���t all2 tn ��pse 4
2. What is #he estimated cos� of the project, �f done'�n or by a con�u[tan�? $5,�00
3: Are there any funtls'for this project included m you�,r, �013 �uii�et? No
B. Projed Lead Jane Kansier, Assistant City Manager
C. Project Description Local transit service in northern Scott County, specifically the cities of Prior
Lake, Savage and Shakopee) consists of the Shakopee circulator, which does
not leave the Shakopee city limits, and Dial-A-Ride service. There is no fixed
route service in either Prior Lake or Savage. The purpose of this study is to
provide a comprehensive review of current local transit service in northern
Scott County, including the cities of Prior Lake, Savage and Shakopee. The
study will also examine opportunities for additional local routes or service, and
evaluate providers for this service in light of anticipated legislation, the State
Auditor's report, and potential for revenue redirection.
D. Questions or 1. Review the transit services available to northern Scott County residents for
problems to be local connections between the cities of Prior Lake, Savage and Shakopee,
addressed and other potential destinations.
2. Examine and evaluate transit providers that could best meet the local
services needs of these residents, including SmartLink Transit, MVTA,
and/or other providers.
3. Summarize a potential service plan meeting the local service needs that can
also be used as a basis to solicit proposals for future transit service.
E. Deliverables A final plan document examining the questions to be addressed.
F. Sustainability Provide additional, local transit options for the northern Scott County area;
impacts promote economic development by providing transit options for "reverse-
commuters" from the core cities.
G. Relationship to The 2030 Vision and Strategic Plan states "the development and maintenance
local plans or of an integrated and efficient local transit and transportation system is
priorities
H. Potential City of Shakopee, City of Savage, Scott County, Minnesota Valley Transit Agency
stakeholders
I. Proposed Funding $20,000 (in Transit budget) plus potential funds from Shakopee and Scott
Contribution County
� �thout this grant _
1! Would this projec# be done�n house, by a consultant, or not a� all? Consultant
k 2! Wha� fs �he estimafi�d cost �f tlie prc�je�t,;�f'�or�e in house or by � carrsultant? $�O,Ob(1
3! Are �her� any funds for this p'roje�t ir�cluded in your �p�.3 �i�dge#? $20,000 an transit fund '
B. Project Lead Jane Kansier, Assistant City Manager
C. Project Description Since 2007, the City has acquired approximately 50 acres of land adjacent to
Pike Lake in Prior Lake with the assistance of MN DNR Natural and Scenic Area
Grants. This property is also adjacent to 80 acres owned by the Shakopee
Mdewakanton Sioux Community (SMSC) and currently used as a YMCA day
camp, and a regional trail has been identified just west of the properties. The
entire area is a high quality natural area with shoreline along Pike Lake,
wetlands, native prairie and maple basswood forest. The extension of North
9
Behrens Road and other transportation improvements are needed to provide
access and egress to the property. The purpose of this project is to develop an
overall master plan for the potential uses of Pike Lake Park and how we can
best partner with the YMCA, the SMSC, the Watershed District, Three Rivers
Park District and the School District to develop this park.
D. Questions or How can we develop Pike Lake Park consistent with the DNR Natural and Scenic
problems to be Area Grant criteria and ensure public access? How can we partner with the
addressed SMSC, the YMCA, Scott County and the Prior Lake Spring Lake Watershed
District to maximize our respective resources and to capitalize on the unique
opportunities presented at this location? What level of public participation
should be involved in this process? The property includes existing buildings. To
what purpose can the buildings be dedicated to support this effort?
E. Deliverables A master plan for Pike Lake Park.
F. Sustainability This project will enhance water quality and preserve a unique natural resource
impacts
G. Relationship to The 2030 Comprehensive Land Use Plan lists several goals for environmental
local plans or and natural resource protection, including "provide suitable passive open space
priorities for the preservation of the natural environment and the enjoyment of
residents" and "provide for conservation and protection of the natural
environment."
H. Potential City, SMSC, YMCA, Scott County, Prior Lake Spring Lake Watershed District
stakeholders
I. Proposed Funding $50,000 (from SMSC gift)?
Contribution
1Ni�o�t this grant: =
1. Wo�ld'this pr�pject be done En hou�e� �y a consul��n� nr�c�� �t at1? Cunsultant � ;, � �
2. , �� � ;��� �
Wha� �s the �stimated cflst of the �ro�ect done,+n t�ouse or by�_a �onsultant? $50,OQ0 �
3: Are there any funds' for�his project �nclud�� ir� youlr,2C}�.� b�c�get? Y�s, as part of #h� S�IS� �nation
B. Project Lead Frank Boyles, City Manager
C. Project Description The development and building permitting/inspection processes can be
controversial, often because they are regulatory. However, these importance
processes must be conducted efficiently, in compliance with state and local
laws, and with an emphasis on customer service whether working with
experienced developers and builders or individual homeowners. This project
would involve surveying and interviewing developers, builders and other
stakeholders about their recent experiences with new developments and
building permits.
D. Questions or How do builders and developers perceive the Cit�s process? How do our
problems to be processes compare to other communities? What do we do well? What can be
addressed improved? Are there ways of doing things better without significant added
costs or resources?
E. Deliverables 1. A survey and survey results on recent developer, builder and homeowner
experiences.
2. An analysis of the survey results.
3. Suggestions for improvements.
4. Suggested tools to continue the analysis on an on-going basis.
F. Sustainability Greater community engagement, process improvement with emphasis on
impacts efficiency and customer service.
G. Relationship to The City has a strong commitment to customer service and process
local plans or improvement. A goal of the 2030 Vision and Strategic Plan is to review the
priorities existing City Code and Zoning Ordinance provisions to assess their impact on
achieving economic development objectives. This goal would also include
10
processes.
H. Potential City staff, City Council, Planning Commission, developers, builders,
stakeholders homeowners
I. Proposed Funding
Contribution
Vllithout�his grant;
�.`' Woutd th�s'p�t�je�t be dbne;in ���se, by a�Qnsult�n�,_+or nc�� at a[I? In hou$e� °, '
2,' What �s the estimatec� cost n�the peoject; if �ione in house or:by a consultant7 $2,500
3. Are t��re any�Fu�ds���r this, project �r�ctud�d in.your 2,Q�.� �b�+�get? �la ;. ,,,,, �� ; �� �°.
B. Project Lead Charlotte Green, Administrative Assistant
C. Project Description The City currently has a haphazard system for recycling and waste in the City
buildings and parks. We have a unique opportunity to partner with the SMSC
Organics Recycling Facility to reduce waste collected in City facilities. The
purpose of this project is to create a plan for a comprehensive recycling
program for all City facilities. The plan should analyze the costs and benefits of
the program and an implementation schedule.
D. Questions or How much waste is generated in City facilities? How can we reduce landfill
problems to be waste and increase recycling? What are the costs of such a program? How can I
addressed we partner with the SMSC?
E. Deliverables A specific plan for recycling including a cost benefit analysis and an
implementation plan. -
F. Sustainability Less waste, protection of natural resources
impacts
G. Relationship to The City has a strong commitment to protecting natural resources and to work
local plans or collaboratively with the SMSC. The 2030 Vision and Strategic Plan includes a
priorities goal to "annually identify at least five areas or programs that could be
accomplished through collaborative efforts within or outside of SCALE
minimizing financial cost and/or maximizing cost benefit for services."
H. Potential City staff, SMSC
stakeholders
I. Proposed Funding
Contribution
� Withou'�s��is grant; � � _ � � ; . � ,�, ,;
1; Wou�d t�is pro�ect �e done in house, by a'���onsaltant, or��not at all? `.'IVot at ail �
2. What �s the es#imated cost o#the pro�ect��af �lone in house or by a ennsultant? NA ;
�: Are��here any funds for #.hi� ��ojec� �ncluder3 in y�iur,20�.� b►�c�ge#? No ' ' `�''
B. Project Lead Bill O'Rourke, Police Chief
C. Project Description Prior Lake Police officers are currently paid on an annualized salary, divided by
the number of pay periods. The purpose of this project is to research and
evaluate options for scheduling police personnel to accomplish the following:
Base officer compensation on hours worked through pay period; provide
appropriate staffing levels including supervision during anticipated peak times;
provide reliability for officers in expected hours per pay period.
D. Questions or Staffing and scheduling options that meet minimum staffing requirements yet
problems to be maximize coverage during peak demand hours with fitting into a 28 day payroll
addressed cycle.
E. Deliverables A written report outlining options for scheduling police personnel to
accomplish the stated objectives.
F. Sustainability More efficient scheduling and use of staff resources.
impacts
G. Relationship to The City has a strong commitment to customer service, financial responsibility
local plans or and process improvement.
�1
priorities
H. Potential Police personnel, Finance and Human Resource staff
stakeholders
I. Proposed Funding
Contribution
Withqut �his �ran#:
�.�; '�M�auld "�,h�s ��'�ject �e don�'I�r� house �y a �c�ns�l�artt�,r�r„Inp� �t �11� �r��fiouse ,' � �
2." 1M1/hat is the �stimated �ost of the prr�jed, if�lane=��,�ouse oir.by;a �onsultant? $5
3. Ar� there a�ayfunds �or t1�is;���j�ck ���I.ud�d,�n yo�r �Q13 b►atl�et? �lor„ �', h ' „.'
B. Project Lead Jon McHaney, Police Officer
Cindy Kline, Records Supervisor
C. Project Description The Police Department collects volumes of data on a regular basis. When
summarized and presented in an easy to understand format, this data would
provide valuable information to the public about the quality of life in the City.
The focus of this project will be to work with department crime data to make
this information available to the public on the City/Departments website.
D. Questions or What type of information is available to the public? How can this information
problems to be presented? How can we continue to maintain this information
addressed
E. Deliverables A database with crime data that can be easily updated and mapped via GIS.
F. Sustainability Increased responsive to hazards, neighbourhood revitalization
impads
G. Relationship to A strategic element of the City's 2030 Vision and Strategic Plan is a Safe and
local plans or Healthy Community which states "each member of the Prior Lake community
priorities has a responsibility to engage in, support and participate in efforts to facilitate a
safe, liveable and healthy community for all persons."
H. Potential Developers, home buyers, neighbourhood associations.
stakeholders
I. Proposed Funding
Contribution
Vllithout,�#Fti� grant: ' �
1♦ Would,this pr�ject be,done in house, by aconsultarit, or;no� all? Not at �11
2E �Nha� is ��e�titnate� cos�;�fth� pr����t, �fry�Io�e�in h�u�e 4r�b��� �ons�l���it? � NA, �;
3. �Are #here any funds"#orthis project �r�cluded in your 2013 budget? �110
B. Project Lead Doug Hartman, Fire Chief
C. Project Description The Prior Lake Fire Department is currently staffed by one full time position
(Fire Chief) and 40 paid on call firefighters. The Department does not have a
recruitment and retention plan for staffing. The purpose of this projed is to
clearly establish the appropriate Department staffing level, identify the various
obstacles to recruitment and retention, and develop a plan to address these
issues.
D. Questions or 1. Determining the appropriate number of firefighters necessary to meet
problems to be NFPA Standards 1720, both for the present service area population and for
addressed the future service area and population.
2. Identifying methods to recruit volunteer firefighters to meet the staffing
needs.
3. Identifying appropriate tools to retain volunteer firefighters.
4. Creating a long range plan to fund recruitment and retention needs.
5. To what extent can firefighters from other agencies help one another?
E. Deliverables A Fire Department Recruitment and Retention Plan
F. Sustainability 1. Increased responsiveness to hazards, specifically in the ability of the Fire
_ impacts Department to respond to all types of emergency situations during all hours
1z
of the day.
2. Greater community engagement, specifically by recruiting members to
serve in the Fire Department.
3. Ability to do long-term financial planning for the Fire Department.
G. Relationship to 2030 Vision and Strategic Plan, Safe and Healthy Community goal to "ensure
local plans or the police, fire, emergency and ambulance services have the resources to
priorities address the health and safety issues identified by the Community Safety
Advisory Committee.
H. Potential Citizens of Prior Lake, Spring Lake Township and Credit River Township, Savage
stakeholders and Shakopee
I. Proposed Funding
Contribution
Withou#, �I�i� grant: � .t .. � � �,� `i '
1. Woultl #his prflject be done �n ho�se, .b}r,a cbnsultant,` or ►iot at atl? �lot at all
2. What!is the estimated cost �f the.proj�it i� dob� :in'�i�iiUs� oi� by a co�isuitant i;�$30,�0 ,� '
3. ` Are the�e any #unds far#his,'�roject �ncl�d�d in yaur ���.3 bud�e�? No; i ,.`; � �
B. Project Lead Doug Hartman, Fire Chief
C. Project Description A community risk analysis is a process that identifies fire and life safety
problems and the demographic characteristics of those at risk in the
community. Conducting a community risk analysis is the first step toward
deciding which fire or injury problems need to be addressed. The analysis
results create the foundation for developing risk reduction and community
education programs.
D. Questions or 1. Identify and analyse problem-related information including the leading
problems to be cause of community risks, where problems are occurring and who is being
addressed affected.
2. Develop a Community Risk Profile
3. Prioritize the issues to be addressed
4. Identify target areas and populations.
E. Deliverables A written report on the results of the analysis.
F. Sustainability 1. Increased responsiveness to hazards.
impacts 2. Increase community awareness of fire and safety hazards, especially among
high risk populations, through education programs.
G. Relationship to 2030 Vision and Strategic Plan, Safe and Healthy Community goal to "ensure
local plans or the police, fire, emergency and ambulance services have the resources to
priorities address the health and safety issues identified by the Community Safety
Advisory Committee.
H. Potential Citizens of Prior Lake, Spring Lake Township and Credit River Township, Savage
stakeholders and Shakopee
I. Proposed Funding
Contribution
Witfio�t� #his grant. _ �;
. �, , � � , ,; ,, , ;
��: Wau�d this �p ojeet be done in house, �kiy a,cansultant, �r ndt at ail? Not at all "'
2. What �s �tie es��r�a�ed cc�st �f th��pxQlect, ��ione in h�us� or,��i�i;a consu[tar�t� �Uq� ��;� x-
3: Are�h�re any #u�ds for�#his project, included in yaur �013�udget? No
B. Project Lead Brian Welch, Information Systems Coordinator
C. Project Description Property address data sets are utilized by counties and municipalities for
services ranging from 911 responses to property records, property assessment
and taxation, utility billing, and zoning. As the various government offices
developed database solutions it has been common that data sets were built in
isolation along with the supporting hardware and software. A cooperative data
13
clearinghouse that serves both county and municipal needs would improve
emergency response, would reduce errors, increase efficiency, and reduce
costs. This project would consider a collaborative approach to data
management that would include standardization of data scheme and fields,
shared software and hardware solutions, and consideration of communication
and support services.
D. Questions or What are the county and local government data set needs and how could they
problems to be interlink to minimize duplication of efforts? Which government office has
addressed authority for shared datasets (i.e. addresses), which office(s) should host the
databases and who is responsible for generating or correcting datasets? What
type of software and hardware is necessary to support the shared interest?
What type of connections and support are needed to ensure an efficient system
for all co-operators? What is a reasonable cost-sharing arrangement between
the participating local governments?
E. Deliverables 1. A clear plan describing a database structure for countywide property
addresses (physical address and property owner addresses) that is
compatible with 911 requirements. The plan must detail processes for
merging existing address data sets, conform address formats to US Postal
Service standards, and processes for correcting and adding addresses. The
plan's database must cover addresses of physical parcels, townhome/condo
properties, multi-tenant properties, and large properties with multiple
street entrances (e.g. parks or school campuses). It must also describe in
detail the network and security requirements to allow the database to be
accessible to the participating agencies.
2. A policy document for county and local governments to adopt that spells
out the benefits of a common address database and identifying those
responsible within each individual organization for maintaining the data
quality standards defined in the address plan.
3. A report that reviews the hardware, software, communication and support
necessary to maintain a collaborative data system.
F. Sustainability Accurate and standardized datasets will improve government efficiency by
impacts reducing the time spent by various offices to maintain their independent
information. Intergovernmental cooperation on othertopics may be stimulated
through this project due to the broad range of county and local government
offices that will experience the results of this collaboration.
G. Relationship to The SCALE program of Scott County aims to improve government collaboration
local plans or and seek efficiencies. Eliminating redundant address databases and creating a
priorities single clearinghouse will ensure accurate assessment and utility billing services,
and improve emergency response and general customer service.
H. Potential Scott County government and 911 dispatch, Scott County municipal and
stakeholders township governments, watershed districts.
I. Proposed Funding
Contribution
Wi#hout this grant: ; , �� ,, .� . ; � � ���� ,�,� ��, ': ;,
1; Would this project �e�dor�e in house, by �� �onsult�,ei�, or� nr�t a�,�ll� , In-Ho�se �
2. What ihe estimated cost of the projeet, if clone�n house or�y a consultant? $3p,000
' 3; Are�h�rean,yfunds#�rtl�is,projeet mcl,u,d�d in y��r�2013 budget? No'
B. Project Lead Katy Gehler, Public Works,/Natural Resource Director
Greg Skluzacek, Park Maintenance Foreman
C. Project Description The City has about 100 miles of recreational trails and 1000 acres of park and
recreational areas. However, the trail and sidewalk network does not always
link these valuable resources in a safe and efficient manner. In addition,
connections to other key destinations need to be considered such as routes to
schools, commercial centers, and residential zones and links to regional trails
14
and parks. This project would provide an inventory of the existing non-
motorized transportation network, consider condition and safety of the system,
evaluate gaps, propose and prioritize projects, and estimate costs.
D. Questions or 1. Using the City's existing GIS mapping, ground truth the sidewalk and trail
problems to be system and complete a pavement condition rating.
addressed 2. Provide a pavement analysis of the trail system and recommend a
standardized pavement management program.
3. Determine key deficiencies in the system and propose projects to address
the network gaps and replacement needs.
E. Deliverables GIS database identifying gaps and pavement conditions
F. Sustainability Allow for better understanding of existing trail conditions and the ability to
impacts better plan improvements and maintenance.
G. Relationship to A goal of the 2030 Vision and Strategic Plan is to develop and approve a plan for
local plans or safety and interconnectivity improvements to sidewalks, bike paths and trails.
priorities
H. Potential This project will work with the Parks Division of the Public Works Department as
stakeholders well as the Parks Advisory Committee and the City Council. Other potential
stakeholders include the Prior Lake Savage School District, Scott County/Three
Rivers Park District, the Shakopee Mdewakanton Sioux Community, and the City
of Savage
I. Proposed Funding $10,000 (SMSC donation)
Contribution
Without �h1s grant: ' � � � � :
�: Would this prQject be don� �n hocise,=bjr � consult�nt, �'r �no`t �t aH? Cansultant, 20�4' �
2. What is #he estimated cost of #he pro�ect, if don� in house or by a consuftant? $25,000
3. Are th�re any funds #or thi5 project included in yvur 2013 bud�e�? No, project tu�as afthe 2013 ��
> budget reductians. Poter��ta�ly funding �rom SMS�wDonati�n.
B. Project Lead Pete Young, Water Resources Engineer (City of Prior Lake
Nat Kale (PLSLWD)
C. Project Description The trajectory of the City of Prior Lake is deeply entwined with the lake from
which it takes its name. In its role as a MS4 community and steward of water
resources, the City owns well over 100 water quality ponds and practices, and
will own more as development continues. The Prior Lake - Spring Lake
Watershed District monitors lakes and streams, and attempts to model future
impacts to water resources. Other local entities such as the Scott SWCD also
conduct monitoring in the area. This project would explore redesigning local
monitoring regimes to effectively answer questions about water quality
practice effectiveness and efficiency and the accuracy of nutrient loading
models.
D. Questions or What data should we collect, and how, to determine the effectiveness of our
problems to be water quality practices? What data should we collect, and how, to determine
addressed the accuracy of our water quality models?
E. Deliverables Report with suggested alterations to local monitoring regimes.
F. Sustainability Ongoing monitoring that answers key questions about practice effectiveness
impacts will allow the City to better protect the lake with more cost-effective practices,
and to continue to refine regulatory requirements as new practices are
introduced and evaluated. Monitoring that answers key questions about model
accuracy will allow for refined nutrient loading models, and more accurately
target load reduction activities to high-risk areas, resulting in a lake with better
water quality & value to the community.
G. Relationship to Water quality is noted as one of the seven strategic elements of the 2030 Vision
local plans or of the City of Prior Lake. Specifically the City is working toward ways to reduce
priorities current loadings of phosphorous to surFace water runoff in the most cost
effective manner to meet TMDL requirements. Water quality is also a primary
15
goal of the PLSLWD.
H. Potential City of Prior Lake, Prior Lake Spring Lake Watershed District, Scott SWCD, Scott
stakeholders WMO.
I. Proposed Funding PLSLWD will consider funding this project at their February 12, 2013 board
Contribution meeting.
�thout th�s grant '
�.. Wc�uld this,prQ�ec# b� �I��r�;� �ia���, by a�s�nsu(�an���or I����� ��I� �r�-��Q���� a , �k�`�`
2 1tVh�t �s�����stimate� cas� n#�he �prt�ecC �f �Ia���n �ouse or �y � �pr�s��tarr�"� $15,C�10
$�
3 Ar��t�ere any �unds#or this pr�ject incl�S�ied �n your2�13 budg�#� No, but some poten�ally #rom t�e
W�te�'shet! Distr�ct
B. Project Lead Pete Young, Water Resources Engineer (City of Prior Lake
Prior Lake Spring Lake Watershed District staff
C. Project Description All major development and re-development sites within the City of Prior Lake
are subject to stormwater management regulations. These regulations serve to
protect our valuable water resources from pollutants and potential flooding
problems. As the City grows, sites that are less amenable to on-site stormwater
mitigation will struggle to meet the regulations, potentially leading to more
costly and/or less effective stormwater management solutions. The City
proposes to partner with the Prior Lake-Spring Lake Watershed District
(PLSLWD) to study the regulatory and administrative framework required to
offer a defined off-site alternative system to traditional on-site stormwater
management.
D. Questions or How have other organizations structured their successful programs to address
problems to be these issues? What type of system is best for the City of Prior Lake (mitigation
addressed bank, credit trading/selling, etc.), based on existing regulations and challenges?
Could a proposed system address both pollutant and volume requirements?
What is the regulatory framework required to run such a program? What is the
most cost effective administrative framework required to run such a program?
E. Deliverables 1. A summary report containing recommendations addressing all project
questions and supporting information that was used to develop the
recommendations.
2. A model regulatory framework and an implementation plan that will allow
the City to enact the program.
3. A model administrative framework that will guide the City in administering
the program.
F. Sustainability A water quatity accounting/banking program has the potential to significantly
impacts improve flexibility and efficiency for parties required to meet stormwater
management regulations. The effort will also result in enhanced, long-term
intergovernmental collaboration and simplification of the development
application process.
G. Relationship to Water quality protection/improvement is a high priority for the City of Prior
local plans or Lake. This effort would serve to build on a significant history of implementing
priorities innovative water quality management strategies and projects. The City of Prior
Lake's Local SurFace Water Management Plan contains goals and policies for
both water quality and water quantity (Section 3.3.1 and 3.3.2). The Prior Lake-
Spring Lake Watershed District (PLSLWD) also has established similar policies
(Sections 2.3.1.12 and 2.4.3.12).
H. Potential City of Prior Lake, Prior Lake Spring Lake Watershed District, Scott SWCD, Scott
stakeholders WMO.
I. Proposed Funding PLSLWD will consider funding this project at their February 12, 2013 board
Contribution meeting.
�thout th�s grant
1. Woulc3 t`hisp� done in ho�is+�, by;"� car�s�i�tant;°'d`"r.not�t a11 �Qnsultant � y�� '; , �����i��� �, ' �°;ti
16
2: What is #h� estimate�d cc�st ofthe�r��e�t, if tlo�e ��, house or by,a ct�nsuttant? ,��Q�t�O, .
3.` Are there �ny f�nds forthis:pro�ecf inctuded m your 2013 budget? .�lo,�but some�otentially #rom #he
Watershetl �listrict ��� 3
B. Project Lead Kelly Meyer, Assistant City Manager
C. Project Description Like many businesses, local government faces a decline in the number of people
entering public sector careers while the number of Baby Boomers and expertise
reaches retirement eligibility. The City has not completed a comprehensive
timeline of projeded retirements; nor has the City formally identified plans or
programs for employee development or retention. The purpose of this project
is to outline causes for employee separation within the next 10 years, including
retirements, opportunity rates in metro area, and typical turnover; to develop a
projected timeline for turnover of key positions; and develop recommendations
for development/training programs and innovative tools aimed at retention of
employees.
D. Questions or 1. Verify assumptions that new interest in public sector careers has declined
problems to be while rate of public sector experience leaving employment is on an incline;
addressed and determine expected impacts for Prior Lake.
2. What key positions are projected to have the most desirability in the
regional market, and therefore are projected to be the most difficult to
retain/hire?
3. What is the expected turnover rate within the next ten years?
4. What are the core competencies for various positions in the City?
5. What are the areas of risk within the workforce including both age and
organized strudure?
6. How can the City ensure transfer knowledge from key employees to other
employees?
7. What innovative tools or programs can be implemented to retain key
employees? '
E. Deliverables Succession Plan that analyses turnover rates, projected timeline, identifies key
positions, and recommends programs or tools for retaining and developing key
employees.
F. Sustainability 1. Ability to anticipate personnel needs and impacts to the delivery of City
impacts services.
2. Ability to provide innovative tools for retaining or developing key
employees.
G. Relationship to The 2030 Vision and Strategic Plan includes a goal to develop and receive
local plans or approval for a plan that promotes recruitment and retention of highly capable,
priorities productive and customer-oriented stafFthroughout the organization.
H. Potential City of Prior Lake staff, City Council, SCALE partners
stakeholders
I. Proposed Funding
Contribution
_ _ _ _
Vllithout ,�his grant. � � � � �
1! Would this project be done m house, by� �"or;not a�,�U? �or�sultant �
�: U11h�� �s th�'�stimat�d �ost �f the,project, if don� in hot�'se,pr by a ct�nsuft�r�t? ��,p�
3. Are there�a�y #unds for this proje� �ncfud�d m yiiur 2p13 �udget? No;;
1�