HomeMy WebLinkAbout8E - Well No. 6
MEETING DATE:
AGENDA #
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
FISCAL IMPACT:
CITY COUNCIL AGENDA REPORT
December 4, 2000
8E
BUD OSMUNDSON, PUBLIC WORKS DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING THE BIDS AND
AWARDING THE CONTRACT FOR THE CONSTRUCTION OF WELL NO.6,
CITY PROJECT NO. 02-00
History
At the November 6, 2000 regularly scheduled meeting, the City Council approved the
plans and specifications and authorized the advertisement for bids for the construction
of well number 6 and two monitoring wells. Also at that meeting a parcel of land for
the well site was dedicated by Shamrock Development and received by the City. The
purpose of this agenda item is to accept the bids and award a contract to the lowest
responsible bidder for the construction of the well.
Bids were received and opened on November 27 at 10 am. A total of two (2) bids were
received and all of the bids have been checked and tabulated. The low bid was
submitted by Keys Well Drilling Company in the amount of $279,970. Keys has
extensive experience in well drilling having drilled over hundreds of large community
production wells and site specific monitoring wells in the Minnesota / Wisconsin area.
The bids are itemized on the attached resolution.
If awarded as scheduled and if there are no adversities encountered in the drilling of the
well, the well will be completed by May 1, 2001. During the next two months, staff
and WSB will be working on the next phase of the project, which is the completion of
the plans and specifications for the pump house. These plans and specifications will be
brought back to the City Council for approval in February 2001. Bids for the pump
house will be awarded in March and construction of the pump house would begin in
May with a completion date in August or September.
The previously developed schedule is attached showing actual completion dates.
Budf.!et Impact
Sufficient funds are set-aside in the City's Capital Improvement program to construct
the wells and pump house. The engineer's estimate for the construction of Well 6 and
the two monitoring wells was $280,000 which compares to the low bid of $279,970.
The construction of the pump house and appurtenant equipment is estimated at
$320,000. The Capital Improvement program earmarks $600,000 for completion of the
entire project. The Trunk Fund is the source of the money.
agendaawardwelI .DOC
17073 Adelmann S1. S.E., Prior Lake, Minnesota 55372 / Ph. (952) 440-9675 / Fax (952) 440-9678
AN EQUAL OPPORTUNITY EMPLOYER
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
agendaawardwelI.DOC
The alternatives are as follows:
1. Approve a Resolution accepting the bids and awarding the contract for the
construction of Well No.6 and appurtenant work to Keys Well Drilling Company
in the amount of $279,970.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason.
tive number 1.
RESOLUTION oo~ I Z1.
"tlNNE SOi. ~
ACCEPTING BIDS AND AWARDING CONTRACT FOR WELL NO.6 AND APPURTENANT WORK
CITY PROJECT No. 02-00
MOTION BY:
SECOND BY:
WHEREAS,
pursuant to an advertisement for bids for the construction of Well No.6 and Appurtenant Work, City
Project No. 02-00, the following bids complying with the advertisement were received, opened, and
tabulated according to law:
BIDDER AMOUNT OF BID
Keys Well Drilling Company $279,970.00
E.H. Renner & Sons, Inc. $305,550.00
And,
WHEREAS,
the City Council has determined that Keys Well Drilling Company of St. Paul, Minnesota is the lowest
responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
1. The Mayor and City Manager are hereby authorized to enter into the City's standard contract with Keys Well Drilling
Company of St. Paul, Minnesota in the name of the City of Prior Lake for the construction of Well No.6 and appurtenant
work, City Project No. 02-00 in the amount of$279,970.
2. The City Manager is hereby authorized and directed to return to all bidders the deposits made with their bids once a
contract has been signed.
Passed and adopted this 4th day of December, 2000.
YES
NO
Mader Mader
Ericson Ericson
Gundlach Gundlach
Petersen Petersen
Zieska Zieska
{Seal}
Frank Boyles
City Manager
X:\Osmundson\weIl6\agenda resolution award. DOC
17073 Adelmann St. S.E., Prior Lake, Minnesota 55372/ Ph. (952) 440-9675 / Fax (952) 440-9678
AN EQUAL OPPORTUNITY EMPLOYER
"'.'_.~_'^'''''~'.W''''"'.''''~_.~'.~_ __...
.. . -.------.......-r-...-....---...--.
WELL NO.6 SCHEDULE
Proposed date Actual Completion Date
Update City Council April 3, 2000 April 3, 2000
Receive Engineering Proposals May 3, 2000 May 3, 2000
Contract Engineer May 15, 2000 May 15, 2000
Study Geology/Select Possible Sites May - June 2000 June - August 2000
Prepare Well NO.6 Plans & Specs. May - June 2000 July - August 2000
Acquire Property August 1, 2000 November 6, 2000
Advertise for Bids for Well August 4,2000 November 11, 2000
Construction
Receive Bids for Well Construction August 25, 2000 November 27, 2000
Award Well Construction Contract September 4, 2000 December 4, 2000
Well Drilling & Development September 2000 - December 2000 - April
February 2001 2001
Prepare Pump house Plans & September - November November 2000 - January
Specifications 2000 2001
Advertise for Bid for Pump house December 1, 2000 February 2001
Construction
Award Contract for Pump house January 1, 2001 March 2001
Construction
Pump house Construction January - June 2001 May - August 2001
Well On Line July 2001 August - September 2001
agendaawardwell.DOC
17073 Adelmann St. S.E., Prior Lake, Minnesota 55372 / Ph. (952) 440-9675 / Fax (952) 440-9678
AN EQUAL OPPORTUNITY EMPLOYER
.
WSB
tel: 763-541-4800
fax: 763-541-1700
B.A. Mittelsteadt. P.E.
Bret A. Weiss, P.E.
Peter R. Willenbring. P.E.
Donald W. Sterna, P.E.
Ronald B. Bray. P.E.
8441 Wayzata Boulevard, Suite 350
Minneapolis, MN 55426
& Associates, Inc.
November 27,2000
Mr. Bud Osmundson, P .E.
Public Works Director
City of Prior Lake
16200 Eagle Creek Avenue SE
Prior Lake, Minnesota 55372
Re: Well No.6 Project
City Project No. 02-00
WSB Project No. 1244-003
Dear Bud:
On November 27,2000, bids were received and publicly opened on the above-referenced project. A total of two
bids were received and, along with the engineer's estimate, are summarized below:
Bidder Well No.6 2 Monitoring Wells Total
Keys Well Drilling $240,300 $39,670 $279,970
Renner & Sons $261,650 $43,900 $305,550
Engineer's Estimate (WSB) $237,300 $46,400 $283,700
We have reviewed the bids for completeness and accuracy and investigated the low bidder, Keys Well Drilling,
and have concluded that they are qualified to complete this project. We therefore recommend that this project
be awarded to Keys Well Drilling in order to get the project underway and completed on time.
In regards to the low number of bidders, you should be aware that this is a very specialized type of project and
there are only 2-3 bidders in the area that are capable of completing this work. The two bids that were received
came from the two primary contractors in the metro area.
Please contact me at (763) 277-5795 if you have any other questions or comments.
Sincerely,
WSB & ASSOCIA TES, I
David E. Hutton
Project Manager
Enclosed
M nneapolis · St. Cloud
Infrastructure Engineers Planners
EQUAL OPPORTUNITY EMPLOYER
FIWPWIN\1244-001112700bo doc