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CITY COUNCIL AGENDA REPORT
DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
DECEMBER 4, 2000
8F
SUE MCDERMOTT, CITY ENGINEER
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING
FULL AND FINAL PAYMENT TO ELECTRICAL INSTALLATION
& MAINTENANCE OF MAPLE GROVE FOR THE EMERGENCY
VEHICLE PREEMPTION (EVP) SYSTEMS
HISTORY
On November 15, 1999, the City Council adopted Resolution 99-
126 awarding a contract to Electrical Installation & Maintenance
of Maple Grove for the installation of emergency vehicle
preemption (EVP) systems for six intersections in the City. The
subject intersections are:
1) TH 13 at Fish Point Road
2) TH 13 at CSAH 44
3) TH 13 at CSAH 21
4) CSAH 21 at Franklin Trail
5) CSAH 44 at Franklin Trail
6) CSAH 44 at Fish Point Road
All work under the contract has been completed in accordance
with the contract and for the original contract amount. All
equipment has been tested and is functioning as specified.
CONCLUSION
The original contract amount was $18,775. There were no
change orders or adjustments to this contract so the final contract
amount is the same.
It is staff's recommendation to approve the final payment of
$1,830.56 as requested.
FISCAL IMPACT:
The contract amount for the installation of the EVP systems is
$18,775.00. The remaining balance (final payment) is $1,830.56
to be paid from the Collector Street fund.
16200 6aWe Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
ALTERNATIVES:
There are three alternatives for the City Council to consider:
1. Approve Resolution OO-XX authorizing full and final payment
to Electrical Installation & Maintenance.
2. Deny this item for a specific reason and provide staff with
direction.
3. Table this item until some date in the future.
RECOMMENDED
MOTION:
A motion and second to approve Resolution OO-XX authorizing
final payment to Electrical Installation & Maintenance.
REVIEWED BY:
evpfp
RESOLUTION 00-
!I.J
RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO
ELECTRICAL INSTALLATION & MAINTENANCE FOR INSTALLATION OF
EMERGENCY VEHICLE PREEMPTION SYSTEMS, CITY PROJECT 98.23
MOTION BY:
SECOND BY:
WHEREAS, Electrical Installation & Maintenance of Maple Grove, Minnesota was
awarded the contract for installation of Emergency Vehicle Preemption
(EVP) Systems for six intersections within Prior Lake, City Project 98-23,
in the amount of $18,775, and
WHEREAS, Electrical Installation & Maintenance of Maple Grove has in all respects
completed the contract for the EVP Systems, and
WHEREAS, The City Engineer and Consulting Engineer recommend acceptance of
the project and authorize Final Payment of the contract.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, full and final payment is hereby authorized to be made to Electrical
Installation & Maintenance of Maple Grove in the amount of $1,830.56 for the total
contract amount of $18,775.00 for installation of the EVP Systems, City Project 98-23.
Passed and adopted this 4th day of December, 2000.
- -
Mader Mader
Ericson Ericson
Gundlach Gundlach
Petersen Petersen
Zieska Zieska
YES
NO
Frank Boyles, City Manager
16200 E<agle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
. ..----......---.-..---r... ......---.-..........-..
CONSTRUCTION PAYMENT VOUCHER
Estimate Voucher No.
2 (FINAL)
For Period Ending:
June 30, 2000
Date:
June 30, 2000
Project Number:
98-23
Class of Work:
Emergency Vehicle Preemption (EVP) Systems
SAP. 201-030-01, S.P. 7001-86
For: City of Prior Lake
To: Electrical Installation & Maintenance
1480 County Road 90
Maple Plain, MN 55379
$ 18,775.00
$ 0.00
$ 0.00
$ 18,775.00
$ 18,775.00
0 % 0.00
$ 16,944.44
$ 1,830.56
$ 18,775.00
$ 0.00
A. Original Contract Amount
B. Total Additions
C. Total Deductions
D. Total Funds Encumbered
E. Total Value of Work Certified to Date
F. Less Retained Percentage
G. Less Total Previous Payments
H. Approved for Payment, This Report
1. Total Payments Including This Voucher
J. Balance Carried Forward
APPROVALS
Pursuant to our field observation, as performed in accordance with our contract, we hereby certify that the materials
are satisfactory and the work properly performed in accordance with the plans and specifications and that the total
work is 100 % completed as of, June 30 ,2000, I hereby recommend payment of this voucher.
Project Engineer Approval:.... 5~H ~ f!-
This is to certify that to the best of my knowledge, information, and belief, the quantities and values of work
oertifo,d h",dn ;, . foi, .pprox;m"" ",t;m.., fo' th, p,riod '0:"'''' by th;, 'OU'h',\,p" '_
Contractor: t.i..-r_~~ 'If ~~~ Signed BY~~ ~
Date: ~ / ::2.. () / CO Title: ~
Approved for Payment:
Authorized Representative
g:\projects\ 1998\23evp\payest.xls
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