HomeMy WebLinkAbout9B - Firefighters Pension
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MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
STAFF AGENDA REPORT
DECEMBER 4, 2000
9B
RALPH TESCHNER, FINANCE DIRECTOR
CONSIDER APPROVAL OF VOLUNTEER FIREFIGHTERS'
REQUEST FOR IMPROVED PENSION BENEFITS
Attached is a memorandum from the Prior Lake Volunteer Fire
Dept. and Relief Association which requests that pension benefits be
increased as of January 1, 2001 from $2,900 to $3,100 per year of
service and a change to the same amount for disability and death
benefits. This agenda item provides information with regard to this
request.
Current Circumstances:
Volunteer firefighters have requested a $200 per year increase in
pension benefit amount effective January 1, 2001 from $2,900 to
$3,100 per year of service. They are asking the City Council to
authorize an amendment to the Association Bylaws which provides
that a firefighter who has served in the Prior Lake Fire Department
for 20 years or more prior to resignation and has reached the age of
50 years old or more and been a member of the Association for at
least 10 years shall receive $3,100 for each year of active service on
the department. This means that a volunteer retiring with twenty
years of service would receive a lump sum pension of $62,000 rather
than the existing $58,000. All fire department members serving
between 10 and nineteen years receive service credit at 60% and
graduate upwards in 4% increments until becoming fully vested
after twenty yea.rs of service.
Issues:
The current $2,900 per year pension benefit amount has been in
effect for the past year. The City's 2000 contribution to support the
pension fund is zero and will require no tax levy payable 2001. The
firefighters' pension plan is funded by the annual state aid received
by the City, derived from 2% of the homeowners insurance
premium, which is dedicated by law for pension contribution
purposes.
Attached for Council information is a copy of a Fire Relief Pension
Survey. This data was obtained from the most recent State of
Minnesota relief association filings. Prior Lake's pension amount
including the proposed increases is generally less than that of other
fire departments with similar number of volunteers. Also, for
reference purposes the maximum allowable lump sum pension
16200 Eagle Creek Ave. S.E" Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
.~
H:lFlREIPENAGEN,DQC
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
Attachments:
payment per year of service credit under MN Statutes 424A.02 is
$5,500.
Financial Impact:
Based upon actuarial projections and current investment
assumptions, certified by the relief association officers as required
by Minn. Statute 69.771. subd. 3, the new pension benefit amount of
$3,100 per year of service will not require any city contribution
presently or in the future. The 2% insurance money will fully fund
their pension program.
Conclusion:
Staff would recommend approval of the proposed pension benefit
increase to $3,100 per month as requested and to incorporate this
amount into their disability and death benefits as well. The pension
amount requested is reasonable when compared to other
departments. From the City's perspective it is important that the
pension remain competitive in order for the City to continue to
recruit and retain qualified volunteer firefighters.
1. A motion and second to approve an amendment to the Prior
Lake Volunteer Firefighter Bylaws which provides for a $3,100 per
year of service credit for pension, disability and death benefit
purposes, effective January 1,2001.
2. Take no action at this time and direct the staff to provide
additional information.
Adopt a motion and a second to authorize a revision in Article VIII,
Sections 1, 2 & 3 of the Prior Lake Fire Relief Association Bylaws
increasing the pens' n benefit from $2,900 per year of service to
$3,100 per y of ice effective January 1,2001.
1. Prior Lake Volunteer Fire Department memorandums requesting
approval of increase in pension and disability and death benefits.
2. Prior Lake Fire Department Relief Association minutes approving
change in bylaws.
3. Fire Relief Pension Survey.
4. "Schedule I-II for Lump Sum Pension Plans Reporting Form Year
2000" .
Prior Lake Volunteer Fire Department
TO: RALPH TESCHNER
FROM: JOE ZIESKA
RE: FIRE DEPARTMENT RELIEF ASSOCIATION PENSION INCREASE
I have enclosed a letter from Bruce Sames formally asking for an increase in pension
benefits and a new copy of the Schedule I & II computed at the requested benefit level.
On Schedule II section I the net appreciation of investments for 2000 is based on our
current position. At this level of return we shall have a surplus of $41 ,541 as stated
on Schedule II section 2. This puts our assets at 104% of liabilities. A surplus of
this size should protect us from any downturns in the market and keep our assets to
liabilities ratio at better than 100% Since we are in a surplus situation once again there
would be no need of any city monies at this benefit level.
16200 Eagle Creek Ave. S.E., Prior Lake, MN 55372 / Ph. (612) 447-4230/ Fax (612) 447-4245
-'''..----------''-..----''-,-.'-''"""""''-.-.----'.-''',,'.-- ,,""- h.-".--."'--"""."~.'''--''_r_-''--.,,
Prior Lake Volunteer Fire Department
TO:
PRIOR LAKE CITY COUNCIL
FROM:
PRIOR LAKE FIRE DEPARTMENT RELIEF ASSOCIA nON
SUBJECT: APPROVE INCREASE IN PENSION BENEFITS
DATE:
NOVEMBER 20, 2000
At this time we ask the City Council to approve an increase in pension benefits
As of January 1,2001 from $2900.00 to $3100.00 per year of service.
Therefore the pension dollar amount in Article VIII section 1, section 2, and
section 3 of our bylaws will be changed from $2900.00 per year of service
to $3100.00 p" year of service. At this level a member who retires after
20 years would receive a lump sum of $62,000.00
Thank You
&wtt ~.
Bruce Sames
Fire Chief
16200 Eagle Creek Ave. S.E., Prior Lake, MN 55372/ Ph. (612) 447-4230/ Fax (612) 447-4245
Prior Lake Volunteer Fire Department
PRIOR LAKE VOLUNTEER FIRE DEPARTMENT
PRIOR LAKE, MINNESOTA 55372
At a regular meeting of the Prior Lake Fire Department Relief Association, on October
12,2000 a motion was made and seconded to increase our benefits as of January 1 st,
2001 from $2900.00 to $3100.00 per year of service.
Therefore, Article VIII, Section 2 should read : The association shall pay to each member
who shall have served as an active firefighter in the Prior Lake Fire Department for a
period of20 years or more prior to h.1slher resignation from said Fire Department, and
who has reached the age of 50 years or more and who has been a member of the
association for at least 10 years, the sum of $31 00.00 for each year that he/she served as
an active member of said Fire Department.
President ~
~~ 1l
Doug Nelson
16200 Eagle Creek Ave. S.E., Prior Lake, MN 55372 / Ph. (612) 447-4230/ Fax (612) 447-4245
- -----------,-- ......-,---,.-----,.",-- -." - .._-- -," -""--------------.---------- - --"---~~-----'-"---______r_"'-"
FIRE RELIEF PENSION SURVEY
City of Prior Lake
(December 1,2000)
N umber of Yearly Pension 20 Year
City Volunteers Credit Amount Lump Sum
Lakeville 68 $4200/per yr. of service $84,000
Stillwater 36 $3700/per yr. of service $74,000
Savage 42 $3610/per yr. of service $72,200
Apple Valley 71 $3600/per yr. of service $72,000
Lino Lakes 49 $3600/per yr. of service $72,000
Shakopee 45 $3462/per yr. of service $69,240
Northfield 28 $3400/per yr. of service $68,000
Hastings 39 $3300/per yr. of service $66,000
Prior Lake 44 $2900/per yr. of service $58,000
Rosemount 35 $2700/per yr. of service $54,000
Chanhassen 45 $2700/per yr. of service $54,000
Inver Grove Heights 55 $2500/per yr. of service $50,000
16200 ~\{;~I~;~e. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Form' SC - 00
SCHEDULES I-II FOR LUMP SUM PENSION PLANS
REPORTING FORM YEAR 2000
:TERMINATION OF PLAN LIABILITIES & REQUIRED MUNICIPAL CONTRIBUTION IN 2(
Firefighters' Relief Association of PRIOR LAKE
County of SCOTT
SCHEDULE I
Estimation of relief association Special Fund pension liabilities for all members based on years of active service with the :ire
department, with the regular per-year-of-service pension at $ 3100
1 _~_...oo. 3 4 5 6 7 8
__.._.__._____.__0__.._._" .......-.---- .._- -____._00_____....-----.- . -.-
2000 2001
F.D. Leave of To End of This Year To End of Next Yes
Name Age Entry Date Absence Years Active Accrued Years Active Accroe.:
Month HHH Year (in years) Service Liabilitv Service Liabilil:i-
1. JAMES WEBER 58 5j:> 1969 32 99,200 33 F- ;;.:
2. KENNY KLINGBERG 48 6::::;: 1976 25 77,500 26 g' :;.)~
3, WEEMER WEBER 59 6n> 1976 2 23 71,300 24 ~..!_~:(
4. DALE RADANKE 47 4"> 1978 23 71,300 24 '7~_~:(
5, BRUCE SAMES 41 5 :::U 1982 19 57,164 20 6:-:0:
6. BRENT JOHNSON 46 5jYj 1982 19 57,164 20 6: :0:
......
7. LARRY SCHOMMER 45 1 ;~W; 1988 13 33.170 14 3~ I.;A
8. DAVE CHROMY 42 1 >n 1988 13 33.170 14 3~ -r;!.
.,.
9. CHRIS JOHNSON 42 1 :::::: 1988 1 12 29,822 13 -::~ -,'
:.;.:.
10. MARK FRIEDRICH 33 7H? 1989 11 26,598 12 ~.r:
11. JAMES LARSON 32 7,(; 1989 11 26,598 12 3-C
12. LARRY STIER 36 7Y,: 1989 3 8 17,856 9 ~~..!.~
13. DOUG HARTMAN 42 7UH 1990 10 23,560 11 :"'<:':$
14, VICTOR ORESKOVICH 42 7}U 1990 10 23,560 11 :"::;;;~
15. JOE BUSS 40 8Hn 1991 9 20,646 10 "'-: :..;.:
16. BRAD PATCHIN 40 8n( 1991 9 20,646 10 ....-:, :ry:
17. RICK STEINHA YS 28 10 ...... 1992 8 17,856 9 ~:~j..k
18. DAVE JENSEN 40 5:(: 1993 1 7 15,252 8 r 1<"15
19. STACY PETERSON 35 5(n 1993 8 17,856 9 .,.. :;!..-':
20. KURT CHELGREN 35 5,:< 1993 8 17,856 9 ~:_~
21. JAMES KLINE 46 3Yjj 1994 7 15,252 8 ri:<5
22. JOE ZIESKA 42 5UH 1995 6 12,710 7 15-::
...
23. TONY HENNEN 33 5 ,., 1995 6 12,710 -7 15-';-
,.
24. DOUG NELSON 39 5jiH 1995 6 12,710 7 15-.....
25, B~ DAVIS 28 9::U 1996 4 8,060 5 1 C:.::.!
::$~~t~~l:~.i;I~l~t:~~~j~:ti.~UtY.::: ::::::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: . . . . . . ..... . . . .
. .. .........
819,516 ...... ....... ~~
~ ~ ~ ~ ~ ~; ~ ~ ~ ~ ~ ~ ~ ~ ~ ~; ~; ~;;;; 1
* Fractional Years of service must be calculated to nearest full year.
* Do not enter liability in Columns 6 or 8 for any person who will receive entire pension during this year. Enter this pension
amount on Schedule II, Section 1, Line g.
*
For installment liability, enter amount which will be payable after end of this year in both column 6 and column 8.
*
If interest is to be paid on unpaid pensions, add interest for 1 year in column 8.
* A copy of these schedules must be presented to the City Council before August 1 each year.
Page 1
-I-
SCHEDULE I - ADDITIONAL ACTIVE MEMBERS
1 2 3 4 5 6 7 S
........-................,......-.................-......,..........'............... .................. .,..-............-................................ ..--.......-... ,........................................,..........2~O(r.."............. ................-........................ ::!OO 1
F.D. Leave of To End of This Year To End of Next Year
Entrv Date Absence Years Active Accrued Years Active ~
Month H~ Year (in vears) Service Liabilitv Service LiaCilm-
9::: 1996 4 8,060 5 F'~~
9 ,. 1996 4 8,060 5 lQ.:s!
9 1996 4 8,060 5 It: ~~
4 1997 4 8,060 5 F';~
4., 1997 4 8,060 5 E;:~
4 ' , , 1997 4 8,060 5 l':~~
4", 1997 4 8,060 5 l"i;~
4 1997 4 8,060 5 E';~
4 1997 4 8,060 5 )'l.:5-!
5 , ' , 1998 3 5,890 4 i.):'"
5 .., 1998 3 5,890 4 !.:i..
5 '.... 1998 3 5,890 4 ~.;.:
5 1998 3 5,890 4 !.:i..
10 1998 2 3,844 3 5s;.:
10 .. 1998 2 3,844 3 5F
10 1999 1 1,860 2 3~
10 ' . . 1999 1 1,860 2 3~
10.... 1999 1 1,860 2 3.J..!.'
o 0 .
Name
Age
26, BRANDEN JOHNSON.
..
27. MICHAEL KLIMERS
28. JON NIEMANN
29. TERRY BARTA
30. SCOTI' BURFEIND
31. RICKKATHAN
32. CHRIS KORKOWSKI
33. JOHN RIEGERT
34. JIM RUZICKA
35. DALECHARD
36. JEANNE HANISH
37. KEVIN KLEIST
38. BRIAN ZIPOY
39. JEFF MORRIS
40. JIM MUELKEN
41. JASON MELBY
42, RANDY PREKKER
43. MALISSA RADANKE
44,
45.
28
39
34
29
39
43
35
39
37
31
28
31
44
32
35
26
29
27
0
0
0
0
0
:
: 0
0
0
: : :
0
:
: 0
0
: :
0
0
0
..... 0
0
0
o
o
46.
47.
48.
49,
50.
51.
52,
53,
54.
55.
56.
57.
58.
59.
60.
61. ,,' 0
n ". 0
n 0
M ,.. 0
65. .:.:. 0
::$.~~a~f:~~ij,~i~f"~~~~~)4~ij@.iHHHHCCCCC\\\~\mHmm:mmm~~m~:~~~m~C~\\\~~CC~mc
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
.
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
o 0
109,368 :m!Hmmmmm~:c
-
"
-
J
:
r
:
,
l
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Page 2a
SCHEDULE I - ADDITIONAL MEMBERS & TOTAL LIABILITIES
I 2 3 3a 4 4a 4b 4c 6 8
~----_. - -..- ---..- .__.._0___._____.. ....--..-
Benefit Deferred Deferred
Name Leave Level at Non- Pension to pension to
Entry Separation of Total time of Forfeitable the end of the end of
Age Date Date Absence Years separation % this year next year
Deferred Pensions
\. ALLEN BORCHART 47 6/1n6 6/1/97 21 2200 100% 53,483 56.157
2.
3.
4.
5.
6.
7.
8.
9.
10,
:: ~~~~~:~(~~~~:~:t~:~~~~~~:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 53,483 56,157
Unpaid Installments
1.
2.
3.
.: ~~~~i~~ ~f::~~~~!~ :,~~~~~~~~i~:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::: 0 0
Earlv Vested Pensions
1. DAVE EREWIN 46 311m 3/1190 11 1650 64% 18.921 19.867
2. CURT SCHMIDT 48 5/1/82 6/1/93 11 1750 64% 17,336 18,203
3. JOHN CLEMENS 38 5/1/82 3/1/94 II 1800 64% 16,982 17.831
4. JOE MUELKEN 40 12/1ns 111/96 17 2000 88% 36,368 38,186
5. JIM O'KEEFE 46 311m 3/1/96 17 2000 88% 36,368 38,186
6. JERRY MOHONEY 48 511/82 6/1/97 IS 2200 80% 30,561 32,089
7,
8,
9.
10.
:~~~~~~:~~~:Y~~~f~~~~~::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: 156,536 164,362
Use the columns provided to show calculations. Example,4a x 4b x 4c = deferred pension amount.
2000 2001
Total of Regular Pension Liabilities
From pages 1 and 2a 928,884 1,045,382
Total of Deferred, Unpaid, and Early Vested Pensions
If Any, from page 2b (above) 210,019 220,519
A. Accrued Liability Through Next . \ 1\ j I j \ i 111.111'\\'1'1\ j 1'.1 ~ ~ .
Year 2001 (total, column 8) > 1,265,901
B. Accrued Liability Through This I~I i !11.111~11:.III~II!~11~':I~i
Year 2000 (total, column 6) > 1,138,903
C. Subtract Line B from j [: II j I: I : I : I ~ I : i 1III j j 1111 j I ~ I :
Line A (normal cost) 126,998
Page 2b
..-.....,....-...-..-,.--,--.."'., ........__..."_.__.~..,,.._....,.........._._.._""-_._-_..,.,...
Schedule II
Section 1
Determination of Projected Net Assets for the year ending December 31, 1000
Special Fund Assets at December 31,1999 1 $ 1,077,073
(See Endina Assets in Reporting Form - 1999)
Projected Income to December 31, 2000
a. Minnesota State Aid $ 70,810
(Use 1999 amount, exclude supplemental)
b. Municipal (independent fire) Contributions $ 0
c. Donations (List $ 0
d. Interest and Dividends $ 15,600
e. Net appreciation (depreciation) in fair
value of investments $ 48,000
f. Other income (Includes Supplemental) $ 1,000
(List - )
Total 2$ 135,410
Projected Assets plus Income December 31, 2000 (line 1 + line 2) 3$ 1,212,483
Projected Disbursements through end of year
g. Pensions (If listed here, don't include on Schedule I) $ 31,856
h. Other benefits $ 0
i. Administrative $ 183
Total 4$ 32,039
Projected Assets at end of year (line 3 minus line 4) 5$ 1,180,444
Section 2
Determination of Projected Surplus (Deficit) as of December 31,1000
Projected Assets (line 5)
2000 Accrued Liability (Schedule I, Page 2b, Line B)
Surplus or (Deficit) (Subtract line 7 from line 6)
6$
7$
1,180,444
1,138,903
8$
41,541
* Go to Section 3 if Surplus
* Go to Section 4 if Deficit
Section 3
Determination of Municipal Contribution (if Surplus)
Normal Cost (Schedule I, Page 2b, Line C)
9$
126,998
177 x 1.035) 10 $
183
Calculated Administrative Expense (1999 Reporting Form Adm. Exp. $
Less:
j. Minnesota State Aid
k. 5% of line 5
I. 10% of line 8
Total Subtractions
$
$
$
70,810
59,022
4,154
11 $
133,986
Municipal Contribution (line 9, plus 10 minus 11)
If $1.00 or greater, certify to municipality before August 1, 2000,
If negative number, no contribution is due.
:lml:m:m9~Iq:~~~~9~!~~~F~!mmWimmW:
12 $
(6,805)
Section 4
Determination of Municipal Contribution (if Deficit)
Amortization of Deficits,
Year Incurred Column 1 Column 2 Column 3
Amt Retired 12/3 I Left to Retire III
Original Amount 2000 2001
~ ~~ ~~ ~~~~~~~ ~ ~~ ~~ ~~~~~ ~ ~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~ ~~~ ~ ~ ~ ~~~ ~ ~ ~ ~ ~~~~~~~~~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~~~~ ~~~~~~~~~~ ~~~~ ~~~ ~ ~ ~~~~~ ~ ~ ~ ~~~~~ ............. ..... :::::::!::!~mc:ij~~~~
........... .......
....................................
....................................
:::::::::::::::::::::::::::::::::::: ............
:.;.:.:.:.:.:.:.:.;.:.:.:.:.:.:.:.:
New add'l Deficit 2000 ~ l n ~j ~ ~ ~ ~ ~ ~ ~ j ~~ ~ 1 ~ 1 ~ 1 ~ j ~; ~ ~ 11~ n j~
Totals
m. 0 (section 2, line 8)
n. 0 (Column 3 Subtotal)
o. 0 (m. minus n.)
Step # 1 If line 0 is positive, enter line 0 in columns 1 and 3 of New additional Deficit (2000) line.
([his is your New additional Deficit for 2000.)
Step # 2 If line 0 is negative, reduce columns 2 and 3 according to Deficit Reduction in the instructions.
Amortization of Deficit (Total from Column I x.lO)
Total from Schedule I, Page 2b, Line C - Normal Cost
Calculated Administrative Expense (1999 Reporting Form Adm. Exp.
x 1.035)
13 $
14 $
15 $
o
o
o
Subtotal Lines 13+14+15
16 $
o
Less:
p. Minnesota State Aid
q. 5% of line 5
$
$
o
o
Total Subtractions (subtotal of Lines p and q)
Municipal Contribution (line 16 minus line 17)
(If 0 or negative. there is no municipal contribution)
17$
18$
o
o
You must certify to mnnicipality before AU2ust 1. 2000. even if no contribution is due.
Section 5 - Test for Maximum Benefit Allowed
Calculat
F.
ion of Average special fund income per member A+B+C
* Received or Receivable 0
A B C 0 E
State Municipal 10010 of Active
Aid- Support Surplus Members Average
last year 1999 65,746 sc-w 10,893 41 1,869.24
2 years ago 1998 61,847 244 SC-98 6,689 41 1,677.56
3 years ago 1997 55,000 SC-97 5,100 41 1,465.85
Total column E divided by 3
S I 1,671 I
Maximum Pension Benefit Under Statute
S I 3.000 I
G.
^ To obtain G, look up the result of F on page 11 of the instructions, Table III, "Maximum Benefit Under Law"
^ This is your maximum benefit this year. You may not increase benefits beyond this amount.
Page 4
, ,. -, ~-- '--r-----
OFFICER'S CERTIFICATION
(Form must be provided to municipal clerk on or before August 1, 2000)
We, the officers of the PRIOR LAKE Firefighters' Relief Association, state that the
accompanying schedules have been prepared in accordance with the provisions of Minn. Stat. ~ 69.772, subd. 4.
Further, benefit levels have been established in accordance with the average amount of available financing, as
required by Minnesota law.
We certify that based on the financial requirements of the Relief Association's Special Fund for the calendar year
2001 , the required municipal contribution is $0 . In the event that the bylaws of the. Relief Association
have changed in the most recent year, we have attached a copy of the amendment. Ifmunicipal approval of said
amendment is required under Minn. Stat. ~ 69.772, subd. 6, We have also enclosed a copy of the municipal ratification.
//,Ib-oo
Date
1[/ zalOCJ
--
Signature of Secretary
SiP=!ik1.~~
Date
/1- z.. c) - (.J v
Date
CLERK'S CERTIFICATION
( For Municipal Fire Departments Only)
I am the clerk of ~ t ~ 0 ~ '? ~,.y l...k, f.\",.. I received on JJ~,L.~1.L_~"Q'<date), the completed Office
of the State Auditor Schedules I & II from the PRIOR LAKE Firefighters' Relief Association. I have
reviewed Section 2,line 8, Section 3,line 12, and Section 4, line 18 of Schedule II. Ifline 12 or line 18 reflect a required
municipal contribution, I ce that I will advise the governing municipal body at its next regularly scheduled meeting.
~
Date
WARNING: This document must be fully completed, certified by the relief association officers, forwarded to the municipal
clerk, andfiledwith the Office of the State Auditor as required by Minn. Stat. 969.771, subd. 3. Failure tofile this document,
whether or not a municipal contribution is due, will result in ineligibility for state fire aid, as required by Minnesota state law.
Office of the State Auditor
Pension Oversight
525 Park Street
Suite 400
St. Paul, MN 55103
Fax number: (651)282-2391