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HomeMy WebLinkAboutDRAFT 02 25 13 City Council Minutes O � PRlp � � V � 4646 Dakota Street SE Prior Lake, MN 55372 �INNE5 REGULAR CITY COUNCIL MEETING MINUTES February 25, 2013 CALL TO ORDER The meeting was called to order at 7:00 p.m. Present were Mayor Hedberg, Councilors McGuire, Morton and Soukup, City Manager Boyles, City Attorney Rosow, Finance Director Erickson, Fire Chief Hartman, City Engineer / Inspections Director Poppler, Project Engineer Thongvanh, Public Works / Natural Resources Director Gehler, Community and Economic Development Director Rogness, Planner Matzke, Assistant City Manager Kansier, Assistant City Manager Meyer and Administrative Assistant Green. Councilor Keeney was absent. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length and each presenter will have no more than ten (10) minutes to speak. Topics of discussion are restricted to City govern- mental topics rather than private or political agendas. Topics may be addressed at the Public Fo- rum that are on the agenda except those topics that have been or are the subject of a scheduled public hearing or public information hearing before the City Council, the Economic Development Authority (EDA), Planning Commission, or any other City Advisory Committee. The City Council may discuss but will not take formal action on Public Forum presentations. Matters that are the subject of pending litigation are not appropriate for the Forum. Comments: No person stepped forward to speak. APPROVAL OF AGENDA MOTION BY SOUKUP, SECOND BY MCGUIRE TO APPROVE THE AGENDA. VOTE: Ayes by Hedberg, McGuire, Morton and Soukup. The motion carried. Keeney was absent. APPROVAL OF MEETING MINUTES MOTION BY SOUKUP, SECOND BY MORTON TO APPROVE THE MINUTES OF THE FEBRU- ARY 11, 2013 CITY COUNCIL MEETING. VOTE: Ayes by Hedberg, McGuire, Morton and Soukup. The motion carried. Keeney was absent. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Claims Listing B. Consider Approval of Treasurers Report C. Consider Approval of Building Permit Summary Report D. Consider Approval of Animal Control Services Report E. Consider Approval of Fire Department Report F. Consider Approval of Police Department Report G. Consider Approval of the 2012 4th Quarter Investment Report H. Consider Approval of Resolution 13-021 Approving a Grant Agreement with the State of Minnesota for a Minnesota Department of Health Source Water Protection Implementation Grant Councilor Morton requested that items 5B, Consider Approval of Treasurers Report, 5G, Consid- er Approval of the 2012 4 Quarter Investment Report and 5H, Consider Approval of Resolution Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 13-021 Approving a Grant Agreement with the State of Minnesota for a Minnesota Department of Health Source Water Protection Implementation Grant, be removed from the Consent Agenda. MOTION BY SOUKUP, SECOND BY MCGUIRE TO APPROVE THE CONSENT AGENDA AS MODIFIED. VOTE: Ayes by Hedberg, McGuire, Morton and Soukup. The motion carried. Keeney was absent. MOTION BY SOUKUP, SECOND BY MCGUIRE TO APPROVE THE TREASURERS REPORT. Morton: Noted that the treasurer report fund balance and the investment report fund balance var- ies about $200,000. Erickson: Responded that they should be the same. Stated she would check on it and report back to the Council. VOTE: Ayes by Hedberg, McGuire and Soukup. Nay by Morton. Keeney was absent. The motion carried. Morton: Commented on her frustration with the reporting method. Recalled being told that differ- ent formats were offered in the previous year; and queried whether staff could be directed to work with her to so she could provide assistance in developing metrics and different ways to provide in- formation. Hedberg: Replied that if the Council felt it was needed, staff could be directed to provide a work session on the topic. Asked if Morton posed her questions about the report prior to the meeting and did not get an answer. Morton: Commented on the financial statements she reviews at her work place and the metrics that have value in that setting. Stated she is willing to work with staff and bring back to Council some ideas about metrics to be incorporated into reporting. Hedberg: Replied that the quarterly report reflects valuable metrics. Suggested that Morton meet with the Finance Director to review what that report will look like. Erickson: Stated that the 2012 fourth quarter preliminary report will be brought to the next Council meeting. Noted that previous quarterly reports are available in the Document Center on the City's Website. Added that she is open to enhancing the report if that is the desire of the Council. MOTION BY SOUKUP, SECOND BY MCGUIRE TO APPROVE THE 2012 4 QUARTER IN- VESTMENT REPORT. Morton: Stated that her query on this item was in tandem with the Treasurers Report about the discrepancy in balances. VOTE: Ayes by Hedberg, McGuire and Soukup. Nay by Morton. Keeney was absent. The mo- tion carried. '� MOTION BY MCGUIRE, SECOND BY SOUKUP TO APPROVE RESOLUTION 13-021 APPROV- ING A GRANT AGREEMENT WITH THE STATE OF MINNESOTA FOR A MINNESOTA DE- PARTMENT OF HEALTH SOURCE WATER PROTECTION IMPLEMENTATION GRANT. Morton: Asked if the project was approved with a budget of $18,000. Kansier: Affirmed that it was, adding that the project was budgeted for the entire amount to com- plete it as, at that time, it was unknown whether we would receive the grant. Vote: Ayes by Hedberg, McGuire, Morton and Soukup. Keeney was absent. The motion carried. DRAFT 02 25 13 City Council Meeting Minutes 2 PRESENTATIONS No presentation was scheduled. PUBLIC HEARINGS No public hearing was scheduled. OLD BUSINESS Consider Approval of a Resolution Approving Plans and Specifications and Authorizing Ad- vertisement for Bids for the Sunset Avenue Improvements Project (City Project #13-011) Project Engineer Thongvanh identified the project area and reviewed the comprehensive sewer plan for the area. Described existing conditions and proposed improvements. Project plans were outlined. Cost and assessment estimates were reviewed. Noted that existing wells cannot con- nect with the City's water system and septic system credits will be provided if in compliance with the annexation agreement criteria. Construction is anticipated to begin July 2013 and will be coor- dinated with the CR 12 project. MOTION BY SOUKUP, SECOND BY MCGUIRE TO APPROVE RESOLUTION 13-022 APPROV- ING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR SUNSET AVENUE IMPROVEMENTS PROJECT #13-011 FOR THE CITY OF PRIOR LAKE. Comments: Morton: Asked if the sewer and water SAC deferral program is eligible for homeowners. Boyles: Replied that the deferral program is for businesses to encourage them to develop and expand. Morton: Asked how many units will be assessed at $18,800. Thongvanh: Replied that 26 units will be assessed at $18,800 and ten units at $34,000. Hedberg: Asked if the assessments on future lots will be made currently or deferred until the land is platted and developed. Poppler: Replied the assessments will be current, but the property owner has the option of apply- ing for a deferral. Rosow: Stated that the Council can determine to defer assessments on unimproved properties with conditions of when the assessment would become active. A large single parcel with a home on it is not an unimproved property that qualifies for deferment under the Statutes. Hedberg: Asked if the City offered the raingarden program with this project. Thongvanh: Replied that the water quality funds are being used towards the large wetlands resto- ration project on CR 12. A smaller infiltration basin feature will be installed at the end of the cul-de- sac as it was not desired to run stormwater sewer all the way from the cul-de-sac to the wetland restoration area. Hedberg: Asked about the wetland restoration project and when will it be constructed. Poppler: Replied that will be constructed with the CR 12 project with a construction start date prior to this project. Hedberg: Commented that the homes in this project area are still on private septic and wells and a primary reason for this project was water quality issues. Added that the southwest corner of the CR 12 and CR 17 intersection will have a multi-pool water collection area to capture the runoff coming from agricultural areas. VOTE: Ayes by Hedberg, McGuire, Morton and Soukup. The motion carried. Keeney was absent. Consider Approval of a Resolution Approving Plans and Specifications and Authorizing Ad- vertisement for Bids for the Welcome Industrial Park Improvements (City Project #12-012) Public Works / Natural Resources Director Gehler reviewed existing conditions. Stated that the primary reasons for the project are wellhead protection and Markley Lake watershed storm- DRAFT 02 25 13 City Council Meeting Minutes 3 water management. Noted that the County is denying all well permit requests in the wellhead pro- tection zone. Stated that bringing water and sewer to the Welcome Industrial Park will encourage economic development in the area; and redevelopment will address some of the code enforcement issues in the area. Described project components and discussed the method used to determine preliminary assessments. Preliminary cost estimates and financing were reviewed. Construction is anticipated to begin in June. MOTION BY MCGUIRE, SECOND BY SOUKUP TO APPROVE RESOLUTION 13-023 APPROV- ING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR THE WELCOME INDUSTRIAL PARK IMPROVEMENTS, CITY PROJECT #12-012. Comments: Morton: Asked if current owners will be assessed or if assessment will wait for future develop- ment. Gehler: Current property owners. Morton: Asked how the repayment to property owner request will impact this project. Gehler: Reviewed the history of the property owner's investment adding that it was not anticipated that it would take this long for the properties to be developed. The property owner has asked for repayment of those funds. Hedberg: Asked if the proposed 28-foot roadway will be adequate for deliveries, etc. Gehler: Parking will be limited to one side on this roadway. Hedberg: Asked if the City will be signing no parking on one side. Gehler: Affirmed. Hedberg: Asked what costs will be assessed to businesses that already hooked up to the sewer installed in 2008. Gehler: Replied that the properties along Welcome Avenue will be assessed the street costs, but not sewer and water; and the property with stormwater treatment will not be assessed for that. VOTE: Ayes by Hedberg, McGuire, Morton and Soukup. The motion carried. Keeney was absent. NEW BUSINESS Consider Approval of a Resolution Approving a Preliminary Plat to be known as Maple Glen 5 Addition Planner Matzke reviewed the Maple Glen phases and the site details for the 5 th Addition. City Engineer / Inspections Director Poppler reviewed the grading plan for the 180 Street connec- tion. Explained that grading would be reduced to provide better sight lines and improve the safety of the corridor. Final plans for grading will be reviewed more thoroughly with the final plat review. Matzke added that the Planning Commission reviewed the preliminary plat on February 4 and rec- ommends approval. MOTION BY MORTON, SECOND BY SOUKUP TO APPROVE RESOLUTION 13-024 APPROV- ING A PRELIMINARY PLAT TO BE KNOWN AS MAPLE GLEN 5 ADDITION. Comments: McGuire: Asked if the intersection where Sunray Blvd connects to 180 Street can be lined up with the street on the Spring Lake Township side of 180 Street. Poppler: Identified the street as Yorkshire. Displayed the boundaries of the plat and explained that the plat property does not extend far enough to line up with Yorkshire. Hedberg: Commented that a Spring Lake Township resident complimented the developer on the realignment of Sunray to come in at the top of the hill, the amount of work the developer did on drainage issues to the east of the development, and the tree planting plans. Offered kudos to de- veloper DR Horton for responding constructively to input received from community residents. DRAFT 02 25 13 City Council Meeting Minutes 4 VOTE: Ayes by Hedberg, McGuire, Morton and Soukup. The motion carried. Keeney was absent. OTHER BUSINESS Hedberg: Finance Director Erickson has a response to the fund balances query posed earlier in the meeting. Erickson: Stated that the reports were not from comparable periods. The investment reports were for the end of December 2012 and the treasurer report was for January 2013. Noted that the December treasurer report matches the 2012 4 th quarter report. ADJOURNMENT With no further business brought before the Council, a motion to adjourn was made by Soukup and seconded by McGuire. The motion carried and the meeting adjourned at 8:08 p.m. Frank Boyles, City Manager Charlotte Green, Administrative Assistant DRAFT 02 25 13 City Council Meeting Minutes 5