HomeMy WebLinkAbout5B Dropbox4646 Dakota Street SE
Prior Lake. MN 55372
MEETING DATE:
AGENDA M
PREPARED BY:
AGENDA ITEM:
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE REPORT
January 24, 2013
5.b.
Casey McCabe, Community Development Specialist
FUTURE AGENDA PACKETS VIA DROPBOX
DISCUSSION: Introduction
All City of Prior Lake boards and committees are starting to
agendas and materials electronically through the Dropbox system.
receive meeting
History
Previous EDAC agenda packets have been sent to members via email in PDF
format. Due to the size of agenda items, some previous meeting materials and
attachments were not able to be included in the email attachment.
Conclusion
Dropbox works well with a tablet will allow all agenda materials to be provided pri-
or to the meeting. In Dropbox, each agenda item will be opened separately op-
posed to one large PDF document.
All future EDAC meeting materials, beginning with the February 28, 2013 meeting
agenda, will be sent to members via Dropbox. Attached is a set of instructions on
how to install and use Dropbox.
ISSUES: Each EDAC member will be asked to install Dropbox on their personal computer.
Please contact Dan or Casey if you have concerns about using Dropbox.
FINANCIAL None.
IMPACT:
ALTERNATIVES: Update only.
RECOMMENDED Update only.
MOTION:
ATTACHMENT: Instructions to install and create a Dropbox account
INSTALLING AND CREATING A OROPROH ACCOUNT
Dropbox Is an online file sharing program. It is simple to install and create an account.
Creating a Dropbox Account
1. Go to www.dropbox.com
2. Select the blue button that says Download Dropbox.
3. Save the Dropbox application by selecting the Save button on the pop -up box.
4. Run the Dropbox installer
o From your browser's Downloads window, click Open to start the Installer
5. A pop -up box will appear after the download.
o Select the option I don't have a Dropbox account, and then click on the Next
button.
2. Create your Dropbox account by filling In the requested Information on the form that
appears. You will need to add your name, email address, and password. PLEASE USE
YOUR CITY ASSIGNED E -MAIL ADDRESS TO CREATE YOUR ACCOUNT.
6. Select your Dropbox'size (the free version Is more than enough), and then select the
Next button.
7. Your Dropbox should now be created.
3. Select either the Next button to start the Dropbox tour, or select the Skip tour and
finish button to begin using Dropbox immediately.
4. If you would like to add the Dropbox shortcut to your desktop, select that option on the
next menu.
5. Once you have a successful Dropbox Installation, you should see an Icon similar to these
In your taskbar or on your desktop.
fr a
1
6. Clicking on the above Icon will open your Dropbox folder located on your hard drive.
This folder Is automatically synched to your folders housed on the Dropbox website.
7. Adding files and folders to your Dropbox Is easy. Simply drag and drop any files Into your
Dropbox.
O To open up your Dropbox folder;
o Right -click on the start menu
o Select Open windows explorer
o Then select the Dropbox folder
B. files may also be uploaded using the Dropbox webslte.
o Go to www.dropbox.com
e Sign Into your Dropbox account by entering your email address and password
requested on the top right side of the homepage.
® This should take you to your Dropboxi You can now create new folders, upload
documents, and share them with others.
9. You can install Dropbox on all of your computers and mobile devises. Once Installed, It
will automatically sync with all of your devises.
10. When agenda packets are downloaded to Dropbox, you will receive an "Invitation" to a
shared folder. Simply accept the invitation and the files will automatically download.