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Home My WebLink About5A Claims Listing O� p ��+�' � � V �' 4646 Dakota Street SE Prior Lake, MN 55372 �IN�so`��' CITY COUNCIL AGENDA REPORT MEETING DATE: APRIL 22, 2013 AGENDA #: 5A PREPARED BY: JANET RINGBERG, ACCOUNTING SPECIALIST PRESENTED BY: JERILYN ERICKSON, FINANCE DIRECTOR AGENDA ITEM: CONSIDER APPROVAL OF CLAIMS LISTING Introduction The purpose of this agenda item is to provide the City Council with a listing of in- voices that have been paid within a specific time period. Histo On March 5, 2012, the City Council approved a resolution delegating the authority to pay claims to the City Finance Director. Staff offered a new format (check regis- ter) for presenting the claims that were paid. Council members requested that the claim information be presented in both a Scheduled Invoice Summary format and a check register format for a period of six months. Staff requested council members' preference regarding the format of the claims listing. No preference was indicated; therefore, Staff will provide the claims listing in the Scheduled Invoice Summary format which is a listing of invoices paid by the department for which they were ex- pensed. Current Circumstances Staff has added brief explanations of the expenditures exceeding $1,000.00. Councilors are welcome to call Finance Director Erickson (952-447-9841) or City Manager Boyles (952-447-9801) before the meeting if there are questions. An invoice summary has been attached for the following claims period: Claims Period: 3130113 — 4119/13 ' Check / Wire Date Claims Paid 3/30/13 — 4/19/13 $ 229,530.62 TOTAL CLAIMS $ 229,530.62 Conclusion The Council should consider approving the attached report on claims paid. sRun Date: 04/OS/13 CITY OF PRIOR LAKE Page: 1 Time: 11:13:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 04/OS/13 Post Date: 04/OS/13 FUND ACCT OBJ VENDOR NAME AMOUNT 101-GENERAL FUND 20202-Payable SAC Charges METROPOLITAN COUNCIL-SAC 37, 986. 00 ��(�,� ��'4 � �..��_� "' ;�/vl�jj ��)1 �(i�,,�� V 1 ----------------- Total 20202-Payable SAC Charges 37,986.00 36212-Miscellaneous Revenue METROPOLITAN COUNCIL-SAC -379.86 -------------- Total 36212-Miscellaneous Revenue -379.86 41110-MAYOR & COUNCIL 201-Office Supplies - General � BATTERIES PLUS 1.33 . 331-Training & Certification VILLAGE MARKET 207.60 ----------------- Total 41110-MAYOR & COUNCIL 208.93 41320-ADMINISTRATION 201-Office Supplies - General BATTERIES PLUS 2.66 331-Training & Certification VILLAGE MARKET 196.05 433-Misc Exp.- Dues & Subscr. ROTARY CLUB OF PRIOR LAKE 207.93 Total 41320-ADMINISTRATION 406.64 41520-FINANCE 201-Office Supplies - General BATTERIES PLUS 3.99 331-Training & Certification VILLAGE MARKET 34.21 ----------------- Total 41520-FINANCE 38.20 41820-PERSONNEL 201-Office Supplies - General BATTERIES PLUS - 1.33 --------------- Total 41820-PERSONNEL 1.33 41830-CONIMUNICATIONS 201-Office Supplies - General BATTERIES PLUS 1.33 Run Date: 04/OS/13 CITY OF PRIOR LAKE Page: 2 Time: 11:13:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 04/05/13 Post Date: 04/05/13 FIIND ACCT OBJ VENDOR NAME AMOUNT -------------- Total 41830-CONIMUNICATIONS 1.33 41910-COIVIIN DEVELOP/NAT RESOURCE 201-Office Supplies - General BATTERIES PLUS 5.98 -------------- — - Total 41910-COPMQ DEVELOP/NAT RESOUR 5.98 41940-BUILDINGS & PI�ANT 223-Repair & Maint Sup-Bldgs KULLY SUPPLY INC 98.56 � 322-COmmunications - Postage PETTY CASH 28.78 � 384-Refuse Disposal BUCKINGHAM COMPANIES 111.79 401-Repair & Maint Serv-Bldgs UNIFIRST CORP 34.88 413-Rentals - Office Equip. PITNEY BOWES 269.32 570-Office Equip & Furnishing EXECUTIVE OCEAN 74.33 ------------- — -- Total 41940-BUILDINGS & PLANT 617.66 42100-POLICE 201-Office Supplies - General BATTERIES PLUS 20.61 221-Repair & Maint Sup-Equip. SEXTON, TOM 340.00 306-Training Expenses � SHAKOPEE NIDEWAKANTON 3,326.40 �- � - - ��'r�� Y� _�� J'1�� -� �r�:.�.� �� 384-Refuse Disposal BUCKINGHAM COMPANIES 46.77 401-Repair & Maint Serv-Bldgs UNIFIRST CORP 42.08 433-Misc Exp.- Dues & Subscr. ROTARY CLUB OF PRIOR LAKE 207.93 ----------------- Total 42100-POLICE 3,983.79 42200-FIRE & RESCUE 201-Office Supplies - General BATTERIES PLUS 1.33 384-Refuse Disposal BUCKINGHAM COMPANIES 86•$9 Run Date: 04/05/13 CITY OF PRIOR LAKE Page: 3 Time: 11:13:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 04/OS/13 Post Date: 04/05/13 FUND ACCT OBJ VENDOR NAME AMOUNT 401-Repair & Maint Serv-Bldgs UNIFIRST CORP 43.08 ----------------- Total 42200-FIRE & RESCUE 131.30 42400-BUILDING INSPECTION 201-Office Supplies - General BATTERIES PLUS 4.65 ----------------- Total 42400-BUILDING INSPECTION 4.65 42700-ANIMAL CONTROL 311-Animal Control Contract • 4 PAWS ANIMAL CONTROL LLC 2, 137. 50 ��- �;�'��'�'�(� C+�1"�-� �� ----------------- Total 42700-ANIMAL CONTROL 2,137.50 43050-ENGINEERING 201-Office Supplies - General BATTERIES PLUS 8.64 --------------- Total 43050-ENGINEERING 8.64 43100-STREET 215-Oper Supp - Shop Material CARLSON HARDWARE COMPANY 2.14 217-Oper Supp - Uniforms AMERIPRIDE LINEN & 602.52 224-Repair & Maint Sup-Gen. CARLSON HARDWARE COMPANY 30.98 Total 43100-STREET 635.64 � 43400-CENTRAL GARAGE 201-Office Supplies - General BATTERIES PLUS 1.33 452-Repair Sup-Parts (P/K) WOLF MOTOR CO INC 5�•2� 453-Repair Sup-Parts (P/W) WOLF MOTOR CO INC 57.05 462-Repair Sup-Equip (P/K) NOVAK COMPANIES 203.13 463-Repair Sup-Equip (P/W) TERMINAL SUPPLY COMPANY 97.75 ----------------- Total 43400-CENTRAL GARAGE 416.53 45100-RECREATION 201-Office Supplies - General BATTERIES PLUS 2.66 Run Date: 04/O5/13 CITY OF PRIOR LAKE Page: 4 Time: 11:13:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 04/O5/13 Post Date: 04/OS/13 FUND ACCT OBJ VENDOR NAME AMOUNT OFFICE MAX CONTRACT INC 108.97 208-Senior Programs CARLSON HARDWARE COMPANY 38.43 MEYER, KAREN 40.00 220-Oper Supp - Park Program CARLSON HARDWARE COMPANY 56.96 PETTY CASH 40.00 YMCA 333.02 417-COmmunity Events SHAKOPEE-PRIOR LAKE 775.00 ----------------- Total 45100-RECREATION 1,395.04 45200-PARKS 201-Office Supplies - General BATTERIES PLUS 2.66 21� Supp - Uniforms AMERIPRIDE LINEN & -493.55 224-Repair & Maint Sup-Gen. CARLSON HARDWARE COMPANY 194.45 � MENARDS LUI�IDER CO 42•88 VILLAGE MARKET 25.96 313-Prof Serv - Consultant WSB & ASSOCIATES INC 66.50 321-Communications WHITEWATER WIRELESS INC 480.94 530-Improvements MONNENS SUPPLY INC 107.30 Total 45200-PARKS 427.14 45500-LIBRARIES 384-Refuse Disposal BUCKINGHAM COMPANIES 111.79 401-Repair & Maint Serv-Bldgs HAYES ELECTRIC INC z�s•9� UNIFIRST CORP 55.44 ----------------- Total 45500-LIBRARIES 443.20 Total 101-GENERAL FUND 48,469.64 240-EDA SPECIAL REVENUE FUND 46500-ECONOMIC DEVELOPMENT 321-Communications DESIGN-A-TIVITY 260.00 - --------------- Total 46500-ECONOMIC DEVELOPMENT 260.00 Run Date: 04/05/13 CITY OF PRIOR LAKE Page: 5 Time: 11:13:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 04/O5/13 Post Date: 04/O5/13 FUND ACCT OBJ VENDOR NAME AMOUNT 46503-TECH VILLAGE INCUBATOR 321-Communications BUFFLEHEAD WEB DESIGN 67.50 ----------------- Total 46503-TECH VILLAGE INCUBATOR 67.50 Total 240-EDA SPECIAL REVENUE FUND 327.50 260-DAG Special Revenue Fund 60051-JEFFERS POND 509-Reimburse City Charges PRIOR LAKE, CITY OF 25.00 -------------- — - � Total 60051-JEFFERS POND 25.00 . _________________ � Total 260-DAG Special Revenue Fund 25.00 � 410-REVOLVING EQUIPMENT FUND 42100-POLICE 450-Agency Forfeit Proceeds PETTY CASH 62.25 Total 42100-POLICE 62.25 Total 410-REVOLVING EQUIPMENT FUND 62.25 �� 501-CONSTRUCTION FUND 20600-Contracts Payable NORTHWEST ASPHALT INC -986.85 ----------------- Total 20600-Contracts Payable -986.85 48373-BOUDINS PHASE II 501-Contract Vouchers ,) 2 r � , NORTHWEST ASPHALT INC 32, 895.00 - ��r�,-� - � �� — Vl� (,�'C-C(�� `� � � ��C �� ----------------- Total 48373-BOUDINS PHASE II 32,895.00 48374-SUNSET AVENUE (2013) 508-PUblication FINANCE AND CONIMERCE 29$•4� ----------------- Total 48374-SUNSET AVENUE (2013) 298.47 Run Date: 04/O5/13 CITY OF PRIOR LAKE Page: 6 Time: 11:13:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 04/05/13 Post Date: 04/OS/13 FUND ACCT OBJ VENDOR NAME AMOUNT 48377-WELCOME AVE (2013) 505-Professional Services • WSB & ASSOCIATES INC 17,657.00 -��,��,j�'� V��(� �V�� 508-Publication � FINANCE AND COMMERCE 248.55 --------------- Total 48377-WELCOME AVE (2013) 17,905.55 ----------------- ----------------- Total 501-CONSTRUCTION FUND 50,112.17 551-FISH POINT 47000-DEBT SERVICE 630-Other Debt Serv. Expenses PETTY CASH 19.95 ----------------- Total 47000-DEBT SERVICE 19.95 � Total 551-FISH POINT 19.95 601-UTILITY FUND 11500-ACCOUNTS RECEIVABLE HASKELL, KAROL 82•1� � MILLER, DAVID 57 PACKER, WILLIAM 16.29 ----------------- Total 11500-ACCOUNTS RECEIVABLE 156.24 49400-WATER UTILITY 201-Office Supplies - General BATTERIES PLUS 2.66 203-Office Supplies-Prnt Form CASH CYCLE SOLUTIONS INC 525.62 217-Oper Supp - Uniforms AMERIPRIDE LINEN & 377.21 224-Repair & Maint Sup-Gen. CARLSON HARDWARE COMPANY 10.12 LLOYD'S CONSTRUCTION SERVICE 338.17 303-Profess Serv - Eng Fees BARR ENGINEERING CO 1,877.50 ��.: �•�'�G�W �� V � � 321-COmmunications WH2TEWATER WIRELESS INC 611.14 401-Repair & Maint Serv-Bldgs UNIFIRST CORP 92.44 -------------- Total 49400-WATER UTILITY 3,834.86 Run Date: 04/OS/13 CITY OF PRIOR LAKE Page: 7 Time: 11:13:01 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 04/05/13 Post Date: 04/OS/13 FUND ACCT OBJ VENDOR NAME AMOUNT Total 601-UTILITY FUND 3,991.10 602-STORM WATER UTILITY 49420-WATER QUALITY 201-Office Supplies - General BATTERIES PLUS 1.33 ----------------- Total 49420-WATER QUALITY 1.33 Total 602-STORM WATER UTILITY 1.33 603-TRANSIT SERVICES ', 49804-TRANSIT SERVICES 201-Office Supplies - General BATTERIES PLUS 1.33 ----------------- Total 49804-TRANSIT SERVICES 1.33 Total 603-TRANSIT SERVICES 1.33 604-SEWER FUND 49450-SEWER UTILITY 201-Office Supplies - General BATTERIES PLUS 2•66 I 203-Office Supplies-Prnt Form CASH CYCLE SOLUTIONS INC 525.61 217-Oper Supp - Uniforms AMER2PRIDE LINEN & 299.34 224-Repair & Maint Sup-Gen. CARLSON HARDWARE COMPANY z�•92 440-MCES Installment • METROPOLITAN COUNCIL 99, 623 . 88 �� L�'l�j"rf)._�(/�,Q��" --------- ------- Total 49450-SEWER UTILITY 100,472.41 Total 604-SEWER FUND 100,472.41 ________________ � Grand Total 203,482.68 � sRUn Date: 04/02/13 CITY OF PRIOR LAKE Page: 1 Time: 09:10:15 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 � For Payment On: 04/O1/13 Post Date: 04/O1/13 FUND ACCT OBJ VENDOR NAME AP7DUNT 101-GENERAL FUND 41940-BUILDINGS & PLANT 383-Utilities - Gas CENTERPOINT ENERGY 3,062.46 ------------ — --- Total 41940-BUILDINGS & PLANT 3,062.46 42100-POLICE , 383-Utilities - Gas CENTERPOINT ENERGY 1,267.69 -------------- Total 42100-POLICE 1,267.69 � 42200-FIRE & RESCUE 383-Utilities - Gas CENTERPOINT ENERGY 2,841.29 ----------------- Total 42200-FIRE & RESCUE 2,841.29 45200-PARKS 383-Utilities - Gas CENTERPOINT ENERGY 246.75 ------------- Total 45200-PARKS 246.75 45500-LIBRARIES 383-Utilities - Gas CENTERPOINT ENERGY 1,606.85 Total 45500-LIBRARIES 1,606.85 Total 101-GENERAL FUND 9,025.04 601-UTILITY FUND 49400-WATER UTILITY 321-Communications VERIZON WIRELESS 473.41 383-Utilities - Gas CENTERPOINT ENERGY 5,234.78 ----------------- Total 49400-WATER UTILITY 5,708.19 Total 601-UTILITY FUND 5,708.19 Grand Total 14,733.23 � sRUn Date: 04/08/13 CITY OF PRIOR LAKE Page: 1 Time: 11:06:19 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 04/09/13 Post Date: 04/09/13 FUND ACCT OBJ VENDOR NAME AMOUNT 101-GENERAL FUND 20203-Payable Surcharges NIN DEPT OF LABOR & INDUSTRY $,999•�� I� { � -------------- ��r ��t�� JLI.�' C��G�',�,- Total 20203-Payable Surcharges $, nGL��;1�/L��,�. - � r � � � -{� V � � c`� �,'L ; 36212-Miscellaneous Revenue I�IN DEPT OF LABOR & INDUSTRY -359.99 -------- — — ----- Total 36212-Miscellaneous Revenue -359.99 ----------------- ----------------- Total 101-GENERAL FUND 8,639.71 Grand Total 8,639 71 (/� \ ' T -' I sRun Date: 04/03/13 CITY OF PRIOR LAKE Page: 1 Time: 13:58:36 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 04/19/13 Post Date: 04/19/13 FUND ACCT OBJ VENDOR NAME AMOUNT 101-GENERAL FUND 20810-Minnesota Sales Tax r MINNESOTA DEPARTMENT OF 1, 775. 00 `'�,t� ``_`�. „�_) j �� y p ) � C ----------------- t � U L v� ....1 '�� Total 20810-Minnesota Sales Tax 1,775.00 _ _ �t t; � ��- f- 20820-Minnesota Use Tax MINNESOTA DEPARTMENT OF 568.44 — --------------- Total 20820-Minnesota Use Tax 568.44 34761-Studio/Pavilion Rental MINNESOTA DEPARTMENT OF 62•�2 Total 34761-Studio/Pavilion Rental 62.72 34762-Park Shelter Rental MINNESOTA DEPARTMENT OF 21.55 ----------------- Total 34762-Park Shelter Rental 21.55 42100-POLICE 212-Operating Supplies - Fuel MINNESOTA DEPARTMENT OF 59.97 MINNESOTA DEPARTMENT OF 193.38 — --------------- Total 42100-POLICE 253.35 42200-FIRE & RESCUE 212-Operating Supplies - Fuel MINNESOTA DEPARTMENT OF 9•8� MINNESOTA DEPARTMENT OF 31.86 --------- — ------ Total 42200-FIRE & RESCUE 41.73 42400-BUILDING INSPECTION 212-Operating Supplies - Fuel MINNESOTA DEPARTMENT OF 1.15 MINNESOTA DEPARTMENT OF 3.71 ----------------- Total 42400-BUILDING INSPECTION 4.86 43050-ENGINEERING 212-operating Supplies - Fuel MINNESOTA DEPARTMENT OF 1.61 MINNESOTA DEPARTMENT OF 5.19 Run Date: 04/03/13 CITY OF PRIOR LAKE Page: 2 Time: 13:58:36 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 04/19/13 Post Date: 04/19/13 FUND ACCT OBJ VENDOR NAME AMOUNT --------- — — ---- Total 43050-ENGINEERING 6.80 43100-STREET 212-Operating Supplies - Fuel MINNESOTA DEPARTMENT OF 70.94 MINNESOTA DEPARTMENT OF 228•9� --------------- Total 43100-STREET 299.91 45200-PARKS 212-Operating Supplies - Fuel MINNESOTA DEPARTMENT OF 56.25 MINNESOTA DEPARTMENT OF 181.55 --------------- — Total 45200-PARKS 237.80 Total 101-GENERAL FUND 3,272.16 601-UTILITY FUND 20810-Minnesota Sales Tax MINNESOTA DEPARTMENT OF 0.00 ----------------- Total 20810-Minnesota Sales Tax 0.00 37170-Water Meter Sales MINNESOTA DEPARTMENT OF -755.13 --- — ------------ Total 37170-Water Meter Sales -755.13 37175-Pressure Reducers MINNESOTA DEPARTMENT OF 31.79 ----------------- Total 37175-Pressure Reducers 31.79 49400-WATER UTILITY 212-Operating Supplies - Fuel MINNESOTA DEPARTMENT OF 14.92 MINNESOTA DEPARTMENT OF 48.17 ----------------- Total 49400-WATER UTILITY 63.09 ----------------- Total 601-UTILITY FUND -660.25 604-SEWER FUND Run Date: 04/03/13 CITY OF PRIOR LAKE Page: 3 Time: 13:58:36 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 04/19/13 Post Date: 04/19/13 FUND ACCT OBJ VENDOR NAME AMOUNT 49450-SEWER UTILITY 212-Operating Supplies - Fuel MINNESOTA DEPARTMENT OF 14.92 MINNESOTA DEPARTMENT OF 48.17 ----------------- Total 49450-SEWER UTILITY 63.09 Total 604-SEWER FUND 63.09 Grand Total 2,675 00 �} Y � Scheduled Invoice Summary Checks 203,482.68 (1) Electronic Payments 14,733.23 (2) 8,639.71 (3) 2,675.00 (4) Total Payments 229,530.62