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Home My WebLink About5H CR12-Sunset Construction Staking and Testing O � PRip � � v �" 4646 Dakota Street SE Prior Lake_ MN 55372 �NNESO� CITY COUNCIL AGENDA REPORT MEETING DATE: APRIL 22, 2013 AGENDA #: 5H PREPARED BY: SENG THONGVANH, PROJECT ENGINEER PRESENTED BY: SENG THONGVANH AGENDA ITEM: CONSIDER APPROVAL OF TWO RESOLUTIONS WITH RESPECT TO THE COUNTY ROAD 12 AND SUNSET AVENUE IMPROVEMENT PROJECTS: 1) ACCEPTING PROPOSALS AND AUTHORIZING WSB TO PROVIDE CON- STRUCTION STAKING AND 2) ACCEPTING PROPOSALS AND AUTHORIZING ELEMENT MATERIALS TECHNOLOGY TO PROVIDE CONSTRUCTION TEST- ING DISCUSSION: Introduction The purpose of this agenda item is to accept the proposals for professional ser- vices related to construction staking and construction testing for the 2013 construc- tion projects including: Sunset Avenue Improvements City Project #13-011 and County State Aid Highway 12 Improvement City Project #12-002. Hi StOry On March 25, 2013, the City Council approved a resolution amending the Coopera- tive Agreement with Scott County for the CSAH 12 project. The County has awarded a contract with Northwest Asphalt for the CSAH 12 work. Construction is set to begin in May. The City received bids for the Sunset Avenue project on March 27 2013. Award of the Sunset Avenue project is scheduled in June with construction starting in Au- gust. A portion of the work on CSAH 12 must be completed prior to the start of the Sunset Avenue project. These projects include storm sewer, sanitary sewer, water main, forcemain, lift sta- tion, concrete curb and gutter, aggregate base, bituminous surfacing, and appurte- nant work. The improvements require construction staking and construction testing of new City infrastructure. Current Circumstances Before you tonight is authorization for construction staking and construction testing for the Sunset Avenue Improvements City Project #13-011 and the County State Aid Highway 12 Improvement City Project #12-002. The City is responsible for staking and testing for only the City utilities on the CSAH 12 project. Scott County will be responsible for staking and testing of the street and storm sewer compo- nents of the CSAH 12 project as outlined in the Cooperative Agreement. As a City project, the City is responsible for all staking and testing for the Sunset Avenue project. Construction Staking Staff has requested proposals from the four firms in our consultant pool for survey- ing services. They include: Bolton and Menk Inc., WSB and Associates, Probe En- gineering, and MFRA. Each of these firms has a positive history of construction staking for the City of Prior Lake. Three of the four firms provided bids for survey- ing services. The bids received by these firms are tabulated below: _� _ WSB $16,528.00 MFRA $17,650.00 BMI $37,200.00 The proposals received were each analyzed and City Staff is recommending that WSB perform the 2013 construction staking for the City of Prior Lake. WSB re- cently was the consultant engineer on the Welcome Avenue project and the Main Avenue/Ridgemont project. WSB also provided engineering services for the lift station component that will be constructed with the Sunset Avenue project. At times, construction necessitates re-staking. Because the amount of re-staking cannot be determined, any re-staking will be performed at an hourly basis. This could increase the cost to a total that exceeds the base price. Re-staking typically accounts for an additional 15% of the base price. Construction Testing Staff has requested proposals from the three firms listed in the consultant pool for geotechnical services. They include: American Engineering Testing, Element Ma- terials Technology, and Braun Intertec. Each of these firms has a positive history of construction testing in Prior Lake. The results are tabulated below: � - ,, �� s � � . . _. - � - _.�., Element $10,741.00 Braun Intertec $15,023.00 American En ineerin Testin $21,909.00 The proposals received were each reviewed using an estimated construction test- ing estimate. The number of tests actually performed could be less than the esti- mate or could exceed the estimate. For the purposes of evaluation, the consultant provided a unit price for each item listed in the estimated construction testing esti- mate. The results were analyzed and City Staff is recommending that Element Ma- terials Technology be selected to perform the 2013 construction testing for the City of Prior Lake. Element completed the preliminary soil boring analysis for the Sun- set Avenue Improvements project and provided pavement section recommenda- tion. Because of the poor soils and saturated conditions, the Contractor needs to take special precaution during the street reconstruction and Element's familiarity with the project will be critical. Conclusion With award of the County State Aid Highway 12 Improvement project construction will begin soon. Award of Sunset Avenue Improvements project will come before the Council in June. Staking and testing will be needed for these projects. 2 ISSUES: Construction staking must be done by or under the supervision of a registered land surveyor and thus qualifies as a professional service. The City of Prior Lake is not equipped or licensed to perform construction staking and testing for these projects. If the City Council decides not to proceed with Sunset Avenue Construction in June, that portion of the work associated with Sunset Avenue will be eliminated. The professional services contract for these projects will be written accordingly. FINANCIAL The staking and testing for this project will be funded through assessments and tax IMPACT: levy. Staking and testing are necessary components of the project support cost computation for these projects. The costs will be assessed to the projects when construction contracts are awarded by the Council. ALTERNATIVES: 1. Approve a resolution accepting proposals and authorizing the Mayor and City Manager to execute the City's Standardized Contract for Professional Services with WSB for 2013 construction staking. 2. Approve a resolution accepting proposals and authorizing the Mayor and City Manager to execute the City's Standardized Contract for Professional Services with Element Materials Technology for 2013 construction testing services. 3. Deny this item for a specific reason and provide Staff with direction. 4. Table this item until some date in the future. RECOMMENDED Alternatives 1 and 2. MOTION: 3 O� p ��+� N � U t� 4646 Dakota Street SE ` �INNES�� P Prior Lake, MN 55372 RESOLUTION 13-xxx A RESOLUTION AUTHORIZING WSB TO PROVIDE CONSTRUCTION STAKING SERVICES FOR THE CSAH 12 AND SUNSET AVENUE PROJECTS Motion By: Second By: WHEREAS, Construction staking is necessary to properly install City infrastructure; and, WHEREAS, Construction staking is needed for the following projects: Sunset Avenue Improvements City Project #13-011 and County State Aid Highway 12 Improvement City Project #12- 002; and, WHEREAS, The City does not have the in house expertise to complete these services; and, WHEREAS, The City solicited and evaluated proposals from qualified firms to provide construction staking for the 2013 Improvement Projects. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. WSB is hereby selected to provide Construction Staking Services for the CSAH 12 and Sunset Avenue construction projects for a base price in the amount of $16,528.00. 3. The Mayor and City Manager are authorized to execute the City's Standardized Professional Services Agreement with WSB on behalf of the City. 4. Funding for these engineering services will be drawn from the Construction Fund Account #501-48374- 505 and #501-48375-505. PASSED AND ADOPTED THIS 22nd DAY OF APRIL 2013. YES NO Hedber Hedber Keene Keene McGuire McGuire Morton Morton Souku Souku Frank Boyles, City Manager O � PKIp� ti � U t� 4646 Dakota Street SE `�'tN�so'��' Prior Lake, MN 55372 RESOLUTION 13-xxx A RESOLUTION AUTHORIZING ELEMENT MATERIALS TECHNOLOGY TO PROVIDE CONSTRUCTION TESTING SERVICES FOR THE CSAH 12 AND SUNSET AVENUE PROJECTS Motion By: Second By: WHEREAS, Construction testing is a necessary service needed to properly install City infrastructure; and, WHEREAS, Construction testing is needed for the following project: Sunset Avenue Improvements City Project #13-011 and County State Aid Highway 12 Improvement City Project #12- 002; and, � WHEREAS, The City does not have the equipment or expertise to provide these services; and WHEREAS, The City solicited and evaluated proposals from qualified firms to provide construction testing for the 2013 Improvement Project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Element Materials Technology is hereby selected to provide Construction Testing Services for the CSAH 12 and Sunset Avenue construction projects for a base price in the amount of $10,741.00 and the unit pricing rates shown in the proposal and attached to the City's Standard Professional Services Contract. 3. The Mayor and City Manager are authorized to execute the City's Standard Professional Services Agreement on behalf of the City. 4. Funding for these engineering services will be drawn from the Construction Fund Account #501-48374- 505 and #501-48375-505. PASSED AND ADOPTED THIS 22nd DAY OF APRIL 2013. YES NO Hedber Hedber Keene Keene McGuire McGuire Morton Morton Souku Souku Frank Boyles, City Manager