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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MEETING DATE: February 2,2004
AGENDA#: 5C
PREPARED BY: BILL O'ROURKE, CHIEF OF POLICE
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION
AUTHORIZING THE PURCHASE OF TWO (2) 2004 FORD
CROWN VICTORIA SQUAD CARS THROUGH THE
STATE COOPERATIVE PURCHASING PROGRAM.
DISCUSSION: History: The Police Department requests the Council's approval
. to order two squad cars that have previously been approved and
adopted in the 2004 Budget. Each year, with the purchase of new
squads, older models are rotated to other City departments (i.e.
Building Inspections) thus getting extended use from the vehicles.
Models that are older still are then disposed of.
As with most metropolitan communities, the City purchases these
vehicles through a State Cooperative Purchasing contract. Under
this arrangement, the State prepares specifications, which reflect
the needs of the metropolitan police agencies, and solicits bids for
their procurement. Once the bid is awarded, the participating cities
purchase their vehicles using the State bid pricing. Superior Ford
has received the government bid for the Crown Victoria Police
Interceptor vehicles.
ISSUES:
Our experience has shown that using these vehicles for
approximately 18-24 months as police vehicles is optimum both
from a cost and safety perspective. Thereafter, they may be used
by other City departments for another two to three years until sold.
. Other City departments will not be using the vehicles around-the-
clock, or operating the vehicles at the same speed levels required
by the Police Department in providing services.
FINANCIAL
IMPACT:
The 2004 Crown Victoria Police Interceptors are $20,368.00 each
(down from $20,921.00 last year), for a total of $40,736.00). The
Department budget contains $44,000.00 for the purchase oftwo
vehicles.
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
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ALTERNATIVES: (1) Adopt a Resolution authorizing the purchase of two 2004 Ford
Crown Victoria Police Interceptors using the State Cooperative bid
at a price not to exceed $40,736.00.
(2) Take no action and provide staff with direction.
RECOMMENDED
MOTION:
REVIEWED BY:
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 04-XX
A RESOLUTION APPROVING THE PURCHASE OF SQUAD CARS UNDER
THE STATE OF MINNESOTA COOPERATIVE PURCHASING PROGRAM
MOTION BY:
SECOND BY:
WHEREAS, the police budget for 2004 provides for the acquisition of two replacement
police squads; and
WHEREAS, bids have been solicited and received by the State of Minnesota
Cooperative Purchasing Program for full-sized 2004 Ford Crown Victoria
Police Interceptor squad cars; and
WHEREAS, the City is permitted to purchase vehicles under the State Cooperative
Purchasing Program.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR
LAKE, MINNESOTA that it hereby awards bid to Superior Ford in accordance with the
State of Minnesota Cooperative Purchasing Contract and directs the staff to place an
order for the purchase of two 2004 Ford Crown Victoria Police Interceptor squad cars in
an amount not to exceed $40,736.00
PASSED AND ADOPTED THIS 2ND DAY OF FEBRUARY, 2004.
YES
NO
Haugen Haugen
Petersen Petersen
Zieska Zieska
Lemair Lemair
Blomberg Blomberg
City Manager, City of Prior Lake
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245