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4646 Dakota Street SE
`�INxESO`��` Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: MAY 13, 2013
AGENDA #: 10A
PREPARED BY: CATHERINE ASMUS, ACCOUNTANT
PRESENTER: JERILYN ERICKSON, FINANCE DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS
AND GRANTS TO THE CITY DURING THE FIRST QUARTER OF 2013
DISCUSSION: Introduction
The purpose of this agenda item is to consider acceptance of donations
and grants made to the City during January, February and March of 2013
and to authorize city staff to amend the budget for any additional revenues
received and expenditures that may be incurred to comply with grant
agreement and restricted donations. This item is typically scheduled on
consent but so that the city council can recognize contributors, it has been
included as new business.
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Minnesota State Statute 465.03 requires that the City accept a grant or
devise of real or personal property and maintain such property for the
benefit of its citizens in accordance with the terms prescribed by the donor.
In addition to being a legal requirement, this resolution encourages '
transparency in government and accountability.
Current Circumstances
A resolution has been prepared that identifies the donations and grants that
were received during the 1 quarter of 2013 and the terms in which they
were presented. If a donation or grant was accepted under separate
resolution, it has not been included in this current list. While it is certainly
our intent to include all donations and grants for the 1 St quarter of 2013, we
recognize that we may have inadvertently missed some. Those will be
addressed in subsequent resolutions.
Conclusion
Staff is requesting that the Council accept the donations and grants
received and authorize them to amend the budget. Staff intends to seek
Council acceptance of donations and grants each quarter during the year
and amend the budget when appropriate.
ISSUES: This agenda item allows City Council to publicly recognize the donations
and grants made to the City in the interest of transparency.
FINANCIAL Certain donations and grants and their corresponding expenditures are
IMPACT: reflected in the annual budget due to their recurring nature. Acceptance of
additional donations and grants may result in additional or offsetting
expenditures depending on the terms prescribed by the donor.
In 2012, the City received approximately $622,006 in grant funding. The
City spent approximately $439,803 to complete projects totaling
approximately $1,061,809.
ALTERNATIVES: 1. Approve the resolution accepting donations and grants received by the
City during the 1S quarter of 2013 as presented.
2. Delay action if the Council requires additional information.
RECOMMENDED Alternative #1.
MOTION:
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4646 Dakota Street SE
`�'tnnvsso'��' Prior Lake, MN 55372
RESOLUTION 13-xxx
A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY
DURING THE 1ST QUARTER OF 2013
Motion By: Second By:
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in
accordance with the terms prescribed by the donor; and
WHEREAS, Additional revenues received may require the City to incur additional expenditures in order to
comply with grant agreements and restricted donations; and
WHEREAS, The City has received the following donations of money, goods or property during January,
Februa , and March of 2013:
Donor Value Desi nated Use
Shakopee Mdewakanton Sioux $100,000.00 Police —1st Quarter 2013
Community
Robert Morris $150.00 Donated 1 st quarter time as EDA
Member
Michelle Choudek $150.00 Donated 1st quarter time as EDA
Member
Alex Messner- Shakopee High $500.00 Donated 2 benches for Pike Lake Park
School
Ker Callahan $2399.00 Bowflex Home G m E uipment
Linda Schaefer 25.00 Puzzles for Club Prior
Prior Lake Optimists $800.00 Archery Pro ram
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. City staff is authorized to amend the budget to comply with grant agreements and restrictive donations.
3. The grants and donations are hereby officially accepted and acknowledged with gratitude to the donors.
PASSED AND ADOPTED THIS 13� DAY OF MAY, 2013.
YES NO
Hedber Hedber
Keene Keene
McGuire McGuire
Morton Morton
Souku Souku
Frank Boyles, City Manager