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CITY COUNCIL AGENDA REPORT
MEETING DATE: MAY 28, 2013
AGENDA #: 9B
PREPARED BY: LARRY POPPLER, CITY ENGINEER / INSPECTIONS DIRECTOR
PRESENTED BY: LARRY POPPLER
AGENDA ITEM: CONSIDER APPROVAL OF TWO RESOLUTIONS PERTAINING TO THE
RIDGEMONT / MAIN AVENUE / TRUNK HIGHWAY 13 IMPROVEMENT PRO-
JECT (CITY PROJECT #13-001):
1. APPROVING PLANS AND SPECIFICATIONS, ORDERING THE PRO-
JECT, AND AUTHORIZING THE ADVERTISEMENT FOR BIDS
2. ACCEPTING QUOTES AND APPROVING A CONTRACT FOR AN EN-
TRY MONUMENT SIGN AND FIBER CONNECTIONS
DISCUSSION: Introduction
The Ridgemont / Main / TH 13 project is scheduled for construction later this
summer. A number of approvals are necessary at this time to move this project
forward
Historv
In 2008, the City completed a Feasibility Report for the improvement of the inter-
section of Ridgemont Avenue, Main Avenue, Trunk Highway 13, and County State
Aid Highway 44. The Feasibility Report discussed traffic demands, safety and ac-
cess issues, roadway geometric design, urban design elements, right of way im-
pacts, and preliminary cost estimates. Currently the orientation of this intersection
is confusing. The close proximity of Ridgemont and Main Avenue to Highway 13
complicates navigation. The efficiency of this intersection is poor as vehicles must
frequently wait on Ridgemont Avenue during peak hours as traffic backs up on at
Highway 13.
Once the Feasibility Report was completed, this project was incorporated into the
10 year Transportation Plan and the 5 year Capital Improvement Plan. This pro-
ject has been programed in these planning documents since 2009. The City has
worked with MNDOT and Scott County in coordinating funding for this project in
the year 2013.
On September 10, 2012, the City commissioned WSB and Associates to perform
the engineering design for the project. Since this authorization, WSB has been
busy designing this project.
On December 4, 2012, the City learned that we were successful in securing addi-
tional dollars, $674,763, for this project in the form of the "MNDOT Cooperative
Agreement Program". This additional funding will reduce the amount of City Mu-
nicipal State Aid and City Tax Levy which was planned for this project.
At a work session on January 7 the City Council discussed the project details
and scaled back several streetscaping elements of the project. The approvals to-
night are consistent with the direction given by the City Council at the work ses-
sion.
Current Circumstances
The proposed project includes the reconstruction of Ridgemont Avenue and Main
Avenue on the west side of Highway 13. Reconstruction of County Road 44 on
the east side of this intersection will not be changed significantly, however a new
traffic signal at Highway 13 will be constructed. Updated pedestrian facilities,
stormwater ponding, and trail reconstruction will be a part of the project.
Since the City was successful in securing additional dollars from MNDOT through
the Cooperative Agreement Process, the plans and specifications have gone
through a rigorous approval process through MNDOT. This approval process has
delayed the bidding of the work. The final plans and specifications are now com-
plete and it is appropriate to receive City Council approval for the plans and speci-
fications and advertising for bids. The plans and specifications are available at
City Hall for those who wish to review them. The following questions must also be
addressed for the project to proceed:
Entry Monument Sign
As a part of the Arcadia and County Road 21 project in 2012, a downtown entry
monument sign was installed. During discussions in 2012, it was envisioned that
additional downtown entry monument signs would be installed at other gateway
intersections including this intersection.
The sign is proposed to be located in the southwest corner of the intersection of
Main Avenue and Trunk Highway 13. The final design for the sign features a rock
base, City logo emblem at the peak, two sided color digital display, and a perma-
nent message stating "Welcome to Downtown Prior Lake". Renderings of the sign
are attached to this report and will be shared at the City Council meeting. The
sign dimensions and features have been checked and are in compliance with City
Ordinances.
The City received three bids from sign vendors for this work. The bids are shown
below:
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SIGNSOURCE CREATIVE SO- $56,620.00
LUTIONS
SERIGRAPHICS SIGN SYSTEMS $69,144.00
JM STEWART CORPORATION $77,300.00
The low bid was from Signsource at $56,620.00. Signsource is located in
Chanhassen and has completed many similar local projects including last year's
Arcadia Downtown Monument sign. The engineers estimate for this work was
$65, 000.
In order to assure optimal communication with the new sign as well as the existing
downtown entry monument sign, the City received a quote from Access Commu-
2
nications for the hardwiring of both signs to the fiber-optic network. The quote
from Access Communications was $11,000.00. The hardwiring is recommended
to avoid line of site or over the air communication issues. Currently the existing
downtown entry monument sign uses line of sight remote communications. Inter-
ference issues have occurred at times for the existing entry monument sign. Hard
wiring would rectify these issues.
Signal Hardware
Signal hardware is another element which requires additional time to manufacture.
Therefore it is prudent to pre-order the signal hardware. The City received a
quote from Millerbernd in an amount of $42,584.00. Millerbernd is the MNDOT
approved vendor for this type of hardware, therefore no additional quotes were
received. The engineers estimate for this work was calculated at $45,000.
Overhead Power Burial
As a part of the 2004 downtown reconstruction project, the City commissioned
Xcel Energy to bury the overhead power. As construction did not proceed to the
intersection of TH 13, this is the last segment to complete. At the work session in
January, the City Council gave direction to include the overhead power burial as a
part of the project. Xcel Energy has provided a price of $60,155.25 to complete
this work. An early estimate for this work was calculated as $50,000.
Conclusion
The approvals for this project are necessary to keep this project on track for con-
struction starting in August. Once bids are received for the construction, agree-
ments with Scott County and MNDOT will be drafted for future approvals.
ISSUES: The Prior Lake downtown area is a focal point for the community. The close prox-
imity of Lakefront Park to the Prior Lake downtown enhances this identity. When
the City reconstructed downtown streets in 2004, special streetscaping elements
were built to showcase the Prior Lake downtown to provide a sense of community
pride and an inviting setting for residents and visitors. These elements included
decorative concrete sidewalk, decorative street lighting, landscaping pots, decora-
tive benches, landscaping trees and plantings, and decorative pedestrian treat-
ments. The Arcadia/County Road 21 project in 2012, built upon these special
streetscaping elements by incorporating landscaping, decorative sidewalk, deco-
rative streetlighting, decorative signal pole, and a downtown entry monument sign.
These previous projects set the standards for downtown Prior Lake. Since the
Ridgemont/Main Avenue is the north entry to the downtown, it is appropriate to
consider these same standard downtown streetscaping treatments for this project.
The roadway alignment will certainly be a vast improvement to the intersection.
Dedicated turn lanes and a new signal system will improve the safety and function
of the intersection.
The Prior Lake Hockey Association uses the "Quonset Hut" to house a Zamboni
which is used to resurface ice at Lakefront Park. This building is scheduled to be
removed with this project. The City has been working with the Prior Lake Hockey
Association on a new building. The discussion of a new building has led to partic-
ipation by other associations. The building footprint has expanded as a result.
The cost for the construction of the new building will divided by the square footage
utilized by each association and be borne by these associations.
3
FINANCIAL The Ridgemont/Main/TH 13 project is proposed to be financed by Tax Levy, Mu-
IMPACT: nicipal State Aid, Water Fund, Sewer Fund, Water Quality Fund, Scott County,
and MNDOT. The Feasibility Report estimated $2,213,200 for this project. The
Capital Improvement Plan estimate for this project was $2,125,000. Based on the
final design, the current estimated cost for this project is $2,261,780. A prelimi-
nary funding table based on the CIP estimate is provided in the attached resolu-
tion; however MNDOT has awarded an additional $674,763 through the Coopera-
tive Agreement Program which will have a significant effect on City funding
sources. Once bids are received, a final funding source table will be created de-
fining the funding allocations. Funds are set aside in the project budget for each
item contemplated herein. The actual costs in for these items are close or under
the engineer's estimate so the project at this point is within budget subject to re-
ceiving bids for the overall work.
ALTERNATIVES: 1. Approve two resolutions pertaining to the Ridgemont / Main Avenue / Trunk
Highway 13 Improvement Project (City Project #13-001):
1) Approving plans and specifications, ordering the project, and authorizing the
advertisement for bids.
2) Accepting quotes and approving a contract for an entry monument sign and
fiber connections.
2. 3) Approve some but not all resolutions set forth above.
3. Table this item until some date in the future.
RECOMMENDED Alternative #1
MOTION:
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4646 Dakota Street SE
�jNNES�� Prior Lake, MN 55372
RESOLUTION 13-xxx
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS, ORDERING THE
IMPROVEMENTS, AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR THE RIDGEMONT 1
MAIN 1 TH 13 IMPROVEMENT PROJECT #13-001 FOR THE CITY OF PRIOR LAKE, MINNESOTA
Motion By: Second By:
WHEREAS, the Prior Lake City Council on its own initiative has determined that it desires to complete
the Ridgemont / Main / TH 13 Improvement Project; and
WHEREAS, Pursuant to Resolution 12-150, adopted on September 10, 2012, the City Engineer has
prepared plans and specifications for the Ridgemont / Main / TH 13 Improvement Project
(Project #13-001); and
WHEREAS, The City has planned for the burial of overhead power for the Ridgemont / Main / TH 13
Improvement project; and
WHEREAS, Xcel Energy has provided pricing for the overhead power burial in the amount of
$60,155.25; and
WHEREAS, The signal pole at the intersection of Main Avenue and Trunk Highway 13 is scheduled for
replacement in conjunction with the Ridgemont / Main / TH 13 Improvement project; and
WHEREAS, Due to the manufacturing schedule for this item, advance purchase of the signal pole
hardware is necessary to assure it is availability according to the construction schedule for
the Ridgemont / Main / TH 13 project; and
WHEREAS, Millerbernd has provided pricing for the signal pole hardware in the amount of $42,584.00.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The plans and specifications for the Ridgemont / Main / TH13 Improvement Project #13-001, a copy of
which is attached hereto and incorporated by reference herein, are hereby approved.
3. The City Manager shall prepare and cause to be inserted in the official newspaper of the City and in the
Construction Bulletin an advertisement for bids for the making of the improvement pursuant to the
attached plans and specifications. The advertisement shall be published not less than 21 days prior to
the bid opening, shall specify the work to be done, and shall state that the bids will be received by the
City Manager at which time the bids will be publicly opened at City Hall at 4646 Dakota Street SE by the
City Engineer. No bids will be considered unless sealed and filed with the City Manager and
http://splash/teams/am/October 4 2010/May 2$, 2013/Ridgemon Main TH 13 authorize bidding - Res.doc
accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of
Prior Lake in the amount of five (5) percent of the amount of such bid.
4. The City reserves the right to reject any and all bids for any reason as determined solely by the City
Council.
5. The City Engineer is hereby designated as the Engineer for these improvements and is authorized to
record engineering expenses in the Construction Fund (#501-48376).
6. The City Council authorizes the following preliminary funding sources based on the CIP and
corresponding transfers to the Construction Fund for the project:
Tax Lev $1,350,000
Municipal State Aid $ 425,000
Scott Count $ 150,000
Water Fund $ 50,000
Sewer Fund $ 75,000
Water Qualit Fund $ 75,000 �
Pro'ect Total Cost $ 2,125,000
7. The City has determined to make a declaration of official intent ("Declaration") to reimburse certain
estimated costs for this project from proceeds of bonds in accordance with the Internal Revenue
Service Reimbursement Regulations (Treasury Reg. 1.150-2).
8. The City may declare other separate statements of reimbursement intent in connection with specific
public improvements projects as they are initiated under Minnesota Statutes Chapters 429 and 444, or
for other capital projects, with the understanding that such additional declarations of reimbursement
intent will supplement this resolution. All reimbursed expenditures will be capital expenditures, costs of
issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of
the Reimbursement Regulations.
9. This Declaration has been made no later than 60 days after payment of any original expenditure to be
subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following
expenditures:
a. costs of issuance of bonds;
b. costs in an amount not in excess of $100,000 or five percent of the proceeds of an issue;
or
c. "preliminary expenditures" up to an amount not in excess of 20 percent of the aggregate
issue price of the issue or issues that are reasonably expected by the City to finance the
project for which the preliminary expenditures were incurred. The term "preliminary
expenditures" includes architectural, engineering, surveying, bond issuance, and similar
costs that are incurred prior to commencement of acquisition, construction or rehabilitation
of a project other than land acquisition, site preparation, and similar costs incident to the
commencement of construction.
10. This Declaration is an expression of the reasonable expectations of the City based on the facts and
circumstances known to the City as the date hereof. The anticipated original expenditures for the
Projects and the principal amount of the bonds are consistent with the City's budgetary and financial
circumstances. No sources other than proceeds of bonds to be issued by the City are, or are
reasonably expected to be reserved, allocated on a long term basis, or otherwise set aside pursuant to
the City's budget or financial policies to pay such Project expenditures.
11. This Declaration is intended to constitute a Declaration of the Official Intent for the purposes of the
Reimbursement Regulations.
12. The City Council authorizes Xcel Energy to bury overhead power for the Ridgemont / Main / TH 13
Improvement Project (City Project #13-001).
2
13. The City Council authorizes the purchase of signal pole hardware from Millerbernd in an amount of
$42,584.00 for the Ridgemont / Main / TH 13 Improvement Project (City Project #13-001).
14. Overhead burial and signal pole hardware costs will be recorded in the Construction Fund (#501-
48376) for the Ridgemont . Main / TH 13 Project.
PASSED AND ADOPTED THIS 28th DAY OF MAY 2013.
YES NO
Hedber Hedber
Keene Keene
McGuire McGuire
Morton Morton
Souku Souku
Frank Boyles, City Manager
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4646 Dakota Street SE
.y Prior Lake, MN 55372
RESOLUTION 13-xxx
A RESOLUTION ACCEPTING BIDS AND AWARDING THE CITY'S STANDARDIZED CONSTRUCTION
CONTRACT AND AUTHORIZE ACCESS COMMUNICATIONS TO PROVIDE FIBER CONNECTION FOR
THE RIDGEMONT 1 MAIN 1 TH 13 DOWNTOWN ENTRY MONUMENT SIGN
Motion By: Second By:
WHEREAS, The City solicited and evaluated proposals from qualified firms for construction of the
Ridgemont / Main / TH 13 downtown entry monument sign; and
WHEREAS, Bids were received, opened, antl tabulated; and
WHEREAS, The following bids were received:
COMPANY TOTAL BID
SIGNSOURCE CREATIVE SOLUTIONS $56,620.00
JW STEWART CORPORATION $77,300.00
SERIGRAPHICS SIGN SYSTEMS
and;
WHEREAS, Signsource Creative Solutions is the lowest responsible bidder.
WHEREAS, A fiber connection from City Hall to the digital downtown entry monument signs would
assure optimal communication with these signs; and
Access Communications has provided pricing for the fiber connection of the City's
WHEREAS, downtown entry monument signs in the amount of $11,000.00.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. Signsource Creative Solutions is the responsible lowest bidder.
3. The Mayor and City Manager are hereby authorized to enter into the City's Standard Contract with
Signsource Creative Solutions in the name of the City of Prior Lake for the Ridgemont / Main / TH 13
downtown entry monument sign in the amount of $56,620.00.
4. The City Council authorizes Access Communications to provide fiber connection to both the downtown
entry monument signs in conjunction with the Ridgemont / Main / TH 13 Improvement Project (City
Project #13-001).
5. Construction costs will be recorded in the Construction Fund (#501-48376) for the Ridgemont . Main /
TH 13 Project.
PASSED AND ADOPTED THIS 28th DAY OF MAY 2013.
YES NO
Hedbe� Hedber
Keene Keene
McGuire McGuire
Morton Morton
Souku Souku
Frank Boyles, City Manager
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MAIN AVENUE / RIDGEMONT AVENUE 1 TH 13 1NTERSECTION
NEAR DOWNTOWN MONUMENT
CONSTRUCTlON QUOTE
lTEM DESCRIPTION UNIT QUANTITY UNIT COST EXTENDEb COST
1 Entrance Monurr►ent Lump Sum 1 $�y, �9L� $ y ; �/��C� �
�— �
2 EngineeringJPermits Lump Sum 1 $_ 3 D�J "' $ S�0 D�
3 Payment & Lump Sum 1 $ T ! �V � $ / �/ � � �
Performance 8onds
TOTAL $ � 6 , G 0� � �
O�cial Address Firm Name: S� G/+S S(� �✓�-C-` �
S�� G N S" v vL R c= C-...
7 G G o(� �,�'i! /� o� a2� �C �� ���
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Date: c� / �Lo�/ � Title: C� � �-a^��-�� '
L �})oMIO �,Lnai xna�u.tca a.trnro�mtri�:i m:mmmtlddS�ni �`aitr+r,tim �xAe - mein ri�lgan.nt arma�s.d.�cc �
MAIN AVENUE ! RtDGEMONT AV�NUE ! TH 13 INTERSEC7iON
NEAR pOWNTOWN MONUMENT
CUNS'fRl1CTlON 4UOTE
ITEM DESCRIPTION 11NiT QUANTiTY UNIT COST EXTENDED COST
1 Entrance Monument Lump Sum 1 $_ (�SS3. � $ 65�53. vo
2 EngineeringlPermits Lump Sum � $ 2� ��J'0. vo � 2., 94 • aa
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3 F'aymeni & Lump Sum 1 $ �� � • °O $ i � �' � �
PerFormance Bonds
TOTAt $ � C I ���• ��
Official Address firm Name:
�er�graptires `.�� S,�Sfie
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{An aut or d siqnaiure)
Date:
��Z x/ /-� Title: Pr�S%de�I �
E �= SERIGRAPHICS
SIGIJ SY5TE�9S
Adsm Helre�aoe
V�esident/CE0
s� i�Fn:�snti3�ay4�rss�yocar.
7tDi NF4AOAAY(NUE R( NiAV[APOUS 4 NN ( 3417
1liEiNU1iE 7f3.}T1.i77� ( fFX T4� 171.?11S
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MAIN AVENUE ! RIDGEMONI' AV�NUE J Tii 13 iNTERS�CTIQN
NEAR DOWiVTOWN MONUMENT
CONSTRUCTION Ql30TE
17EM DESCRIPTI�N UNfT QUANTfTY UN1T COST EXTENDEb COS7
1 Entrance Monument Lump Sum 9 $ 76,365.OQ $ 76.365.00
2 Engineering/Permits Lump Sum 1 $ 5 �Q•fl� $ 5��.00
3 Payment & Lump Sum 1 $ 385.U0 � 385.00
Performance Bonds
70TAL $ 77,300.00
Oificial Address Firm Name: �•M. Stewart Corporatian
2201 Cantu Courk
Suite 2�15 Jase h E. Steter
Sarasota, �I. 34232 ,
� / /� _— l
V � (An � t or ed sigrtaturey
Date: �'22'2013 T ��� : Senior Project Manager
l!»I��.�ll�l A�t��� �li�rR.i:< �Iti�/ �f�i«�\ r�.��n.n11i:.Ir/ ��.�b��V.�� yi�r' ��1:11'..�.Y�.S �..�:s}t.1 \'.
� : �'���! �l����� Commanlca!lons
- uote
�����IV��i,�7�' /ncc�po�ated Q
Datc: Dtn�� 15, 2013
5005 Cheshlre Pnrkrvnp n'orth, Sr�pe 1, Plrertonlh, hIN SS,fJ6-3719 Cood '111n1: (JO days from quotcd date)
Phone:763-SJS-9998 Frcr:763-SJS-iJ9,!
Quoted To : Mr. Don Stern� at W56 Engineerin` Contnct Nnme: Mike Dahle
Cont�ct Pho�re: 763-545-9998
Contnct Fnx: 763
)oh �ocatmn: On TH ]3 & 160 Street S.E.
{�uoce oescri� �i' °": Connect NEF3� Monument Location to City FO Network
Approximately 120' bore of TH13 at SE intersection of TH 13 & 160th Street SE.
1 Labor & Materials S 7,500.00
S - S -
S -
�
(F.xduJin` Pern�il Fees, F.ng. As builis, ln< end fretght) '�`Otal : � '��$��.��
Scone nf Worlc:
� Directional bore approximately 120 at'fH 13 & 160th Street S.E.
Place new haud hole (3G"x24"x36") over exlstinA Scott County PO Nehvork.
Install (2) two 1.25" ptastic duct & one 12 strand, single mode, fiber apt(c caUle.
Splice [2j two pig-tails' to new fiber optic caU1e and splice [2] fiber sh at hand hole location.
0'PD'1'est fiber strands at splice and monument.
Note:
'� Gty to deslpnnte connecta• type �t pld•tnN spl(ce. (For GYty tennlnatlon)
f* Scott co�»�ry to appiro�k Jl ber strands jor dty use.
CFry wtll connect city equtpme�at at mouurttent ar�d ctty hnl1.
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'�_ -���__�� ���_�'� Cammunlcatlons
,1���i/�i/,�i�i� /ncoiporated Q��ote
Dnte: �Iap 1S, 2013
5003 Ch�shlre PnrRwnp l�orlh, SrrlJe /, Plpn+or�dr, d/N SS,tJ6-3719 Cood'Chra (30da�s Gom quaeA date)
Phate:763-SJS-9998 F2r:763-5.15-1,l9�J
QUOIC(l TO: Mc Don Stems at 1Y58 Eneineerin` Contnct Nnrne: Mike Dahle
Co»tnctPhone: 763-545-9998
Contnct Fnx: 763
(ot, �ocat�on: On CSAH 21 & Arcadia Ave. S.E.
Quoce nescr uon: Connect Existing Monument Location to City FO Nehvork
Approximately 180' NW of existing hand hole on CSAH 21
� Labor & Ma[eria s � - 5 3,500.00
S - S -
S -
S
(Eadndine Permil Fees, EnQ. As buills, laa and GetYhf) Z'OtA� 7 � 3,500.00
Scope of Work:
�Directional bore or plo�v approximately 1Q0' in West
R-O-W from existing Access hand hole to existing City Monument location.
Install (2) hvo 1.25" plastic duct & one 12 strand, single mode, fiUer op[ic cable.
Splice [2] hvo pig-tails* to new fiUer optic caUle and spl[ce [2J fiber strands" at hand hole location.
OTD Test fiber strands at splice aitd monument.
Note;
' C!ty to destDnate connector type at pIQ-ta(! s�pce. (For City termtnatlo�Q
"• Scolt counry to app►•ove jtbersb•mids ja• c(ty use.
C(ty wft! connect Ney eqidpnrent nl u�arun�ent and clty hali.
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� N�iLLER�ERND o ur Quata#ion #U92883 ;
oa��stzo�3
MANUFACTURING COMP/�NY .
6n�s,s�wsua+ aap.�sssm
P.0.8oc98 - f3t0./BS.{AIO
VFrokd.M+f35Y3Q exvinfuhe��acm
To :
WSS & Associates �
741 XENIA AVE STE 300 �
Mfnneapolts MN 65416 `
�
Untted States �
Terrns : NET 34
�ax ; { y - ,
Attsntian : MARY SCHWARTZ Your Requ�$t : SP.70U�1-�148 StG `
i
PR10R IAKE SP.7001-908 SIGNAL CSAH 43 & CSAH 44
PRICES ARE ClTY OF PRiOR LAKE NET COS7'- FREIGHT 1NCLUDED - TAXES N07'INCLUDED ;
�
SIGNAL MAST ARM POLE ASSY`S. lnclude: {Set of 4) Anchor bolts with double anchor balt nufs and mechanica! t
caga, transformer base, plcrmblzer dssign ver�rcal shaft with palr of hubs @ O, 90,180,27oDEG 62CMST/D2CMST `
OR palr of hubs @ 45,135,225,315DFG B dLiDMST, truss style signa! masf arm as lndicafed above, Luminalre
Lxfensi�n as indicafed above (LD9-320 = Luminalr� extension 9ft. DAV1T style af 32ff. mountrng heighf. NOTE:
�ESTOON REIN�ORCEO MOUNTIN� PLATE IN LUMEXT JUST A80V� ACC�SS DOOR - OuBet &!»-use ;
Cover by OTNERS, Mastarm E1/P hub Q 6; "M" � mid-signa! slipFffers (as reguired), °H" � Swiny Rway Hinges on �
noted masfarms.
;
;
{MnDot 5TANDARD N07 DIP GALVANlZED F1N1SH} PAIIVTED BRONZ� COMPONEN7S: Transformerbase,
Verticaf sha i Truss mast arrn, & Luminaire extension.
TRANSPDRTATION ALLOWED BASED O1V T07AL LOT SHIPMENT FREIGHT FORWARD lN ITS ENTIRETY. ;
MILLERBERND MANUFACTURING COMPANY'S S'fANt�ARD 7'ERMS AND CONDlTIONS APPI.Y. ;
item Part 1 Rev! DescdpUon! Dotatle quanHtyQuoted Unit Price Extended price
;
001 SYSTEM A Rev 000 U1M EA 1 42,584.00000 S 42,584.00 :
i
TH43 @ CSAH 44 ! MAIN ;
002 B2DMST U/M EA 1 p,ppppp S 0.00 �
A1: PA9Q•A35-D32-9 M-0,17 '
HUBS Q 48,135,225,315 - OU7L�T PCATE 1N LUMEXF ;
�
�
oa3 B2CMSTa0CH2O31Ld�93200VBZ ulr� En � 0.00000 fi o.00 E
A2: t'A90�A4Q-D32-9 HIIVGES M•Q,12' �
HUBS Q P,90,180,270 - HfiVGES
CUSTOMER. � �-
Pago # 1 Authwlzed S�gnAtur�
I��L�ER�ERND Our Quotation # a92883-OQ
04/98JZ013
MANUFACT itRtNCi COMPAiVY
672QhS4ntSttAi p34Q�852tN
A,U Buz98 F320Ab5.4120
Yfnrkd,IRl� rsw.nlWpqaani;;cm
Ta : •
WS8 & Associates
709 X�NlA AVE STE 300
M�nneapolls MN 55416 �
llnited 3tates
7erms : N�T 30
Fax ; ( ) -
Atteption : MARY SC1iWAR'fZ Your Request : 5P.�001 108 SiG
Item Part ! Rev 1 DescrlpUon! Details Quantity Quoted Unit Price �xEended PrIeA
Q04 R2CMST�OC203JLDF9320GVBZ U/M EA 3 0.00000 $ �•�
A4: PA90-A40-D32-9 i4A-0,17'
005 D2CMST45DH2O3/l.DF8320GVBZ UlM EA 1 0.00000 � 4•�
A5: PA100-A45-D32-9 HINGES M-0,12' -
SWINGAWAY HINGES HUBS (� 0,90,18U,270DEG ;
. ;
QIbTAT�NS: •Quolat+MS ue d�ydoped bued m tTx in(onniEon acd sptofxaoons prarided to Niler�md Hziw(adwiog fanginp {HR(J'n Reputsl fw Quote, cnstomer mginHriag drn�ing, kr�aF rdeue, er
xAer submitted dacuntnti. l+edmduas to idormad�n pre+ieed to hMt are aot artanitica'y �udeQ ��eu eub�ued ta rr+ieH an,i s,+eof,Yalry �sted ia m�ned r�quest fx �uota QUOiAiIQHS AaE NOT A
BIYDI4G OF(ES AlL QUDTAfp4S ARE lUBJE(T i0 RIIIE�B[RpD HAINFIUiItBlNG [0}IiAAF (H8g TEp,Yi �.ND [AHDfilONS f0R dlt lAtFS_ A!n iEaNS ON A PUR,(HASE OADER 1HAT ARE tOATRAlt1t 6R L7 ADDI1109
TO iNE i1HC TEAHf A9D EONP�fIONt fOR Al.€ SAIEi SfWU 86i 8E A((EP7[D SY NHt UH(ESS EIIP�SESSIY AUREf� 81 NHL 1H IYRITING.
;
PAI(IHG d OEl1YE1Y ESiIWIlEk AI} price tnd delirtry ntim�les ua subject ro �At acguisiEdrt a�td zra�kt8ity o( mzluia!t reqiiued F.r tix mtculathre ef predvct zsA su6jett to chv�e w'sifia�l nofice. �
P�a dclde faucry frish p�nt {�Jas othaMise €9td in Eody ol q�ota�an� b�s, x9 rlectrital appual�s, s�grs ary� rd:bed Grxkets (un�ira, un6uii�g of Ur. dzfntry Inxk asscmt�, �su6a6a4 a spedil !
s?J[�in; req�iremenx i
i
Prtce ind dr&rery eftiiutas ue FOB Wirottd, RM�wu u�!as otkerN'ne ta1�d ia S�uota8ro. '
Yrice esti�las iM�uied in qwtation ue �OOd icr SO days, ��dtss alhmnse r�otcd in bad� ol NN[ qcotafiut �
th�+ges to req�iremma mwt 6e srS.xitted lo HHC fa re.iEw and ap�raal, �n3 �anY ces�t in m��fi�rion ol pri6ng a�d ddirzry esum�es. -
�+ay eswnala ax.4idzd io n,.m►aGon ae gxd f�r t0 dan, samated la�icztan comp!e600 dua ue rxri�e bn�i oa m�nufzchring c�acity at the ome ol aE�r rekase ��d ilme:�re tii6 !x unbmed durir$
1�a Ordu Adaiaeld�arat �1 thu� w5ject la ifx an6�g o( rECeipt c( cus!cexfs famil �p�rortl af erpctuek� drarr�r, rr.d tntamer pssAsse erdtr a lao9 nkau. � ?
SNIPPING: fl "Frrght ARCxed' Gsled on QuoWEo:� prices �re ptedicaled ot slipnent as � I,s, in ils tetirtq. &q�testtd incnmtnttl rTrp�imu (.e pre, pa� C� p3�ti� in�d nsalt ia xl�tim�1 �eight costs tr.d i
xilE be iCded to mstaners in•raa. ' �
NNC vn71 not be iHF�n'D!e #ar �ny delayn uidng ha� nntcmtr coecdinzted �idc•up a �klircry logisria �
WARRANF. k SmihA warranry on catain N�erberrd N�nufinurnig fomfxY prcdcds m�y ap�#�. £
ORDER 1FRHf d(OHDIfIONS: A!1 adr�s xr u�jxct to aK3�ded l�Itat�td MittrEaad Marulauering (omDa� Ord.r krr�s ard (aeE'ur,as, i
t
OI2D�R TERMS
ORDHR ACCEPTANCE; Qrders will be accepted only afler the product prioe orxi delivery an the purchase order are in agreement wifh tha quotation 4
and there are na extenualing contractuaf conditions. If dravrings are required tor epproval, the order is not accepled and manufacturin� vri11 not begin �
.
ti
cusro�a�R. �
t
, QagH # 2 Author3zed Slgnatute
N��LLERBERND Our Quotation #092883-00 '
i
04/1812013 '
MANUFACTURINi� COMPANY
6718hSUeNSath P320.18i.2111
P.O.Bw93 F�20.185.4120 �.
YfmMi.bW�b�S s�m'feb�m�pnw
i
To :
WSB & Associates '
7Q1 XENIA AVE STE 300 '
!
Minneapolis MN 55416
llaited States �
Terms : NET 30
Fax r { ) -
Attention : MARY SCHWAR7Z Your Rsquest : SP.7U01-1Q$ S1G
' I .
ltem Pad ! Rev /1?esCNpUon / Detalis QuanUty QuOfed lhdt Prtce Extended Price �
until thase drawings have been signed oH as approved by ail interested parties and returnad to MiHerbernd Manufacturing Company ("MMC°).
ORDER SPECIFCA710N5: Orders tor mercharMise built to purchasers specificattons or design wili be accepted on[y rvhen aocampanied by e
signed approval or signed drev�ngs from ihe purcheser. Such orders are non-canceiabts. Ths purchaser (including any ca8rador, disf�butor,
viholesaler, representing agency or end user) is responsibte for inspection oF the preliminary producl design and inspection of the manufactured
product for its tompliance to !he spec3ticatfons. Itlhe product does not conform to the apediicatlons, MMC must be noUfted of non-coniormance
withln (1) week of arrlval an site. Verbal Orders: No verbat orders will be accepted.
ORDER CANCELLATION: The wrilfen consent of PAMC must be obtained prior to canceflatbn of any orderJn ihe event an order is CanCeled bzfore
completion, tha customer is responsibie tor all matedai purchased for the order and any work in progress on the order. Depending on quanfity level
reached ihe customer may also be back charged tor units already shipped if minknum quarttities have na# been reached.
IATE CHARGES: MMC wiEl not be responsibte to the customgr for any Eate diarges, penaities, assessments or liquidaled damages +vhatsoever
arising irom its rt�anufacture or delivery af the purcfi�ased producl.
RESTOGKING: Returned goods must be returned !o us alith a leit�ar of permission, transpo�tation prepaid, and the product must be tn good
condltion. Orders th�t are bui!t io customer requlrements or are not MMG's standard products zrs not returnabte. Restackin� cn2rges are equal to
25% of the invoiced amount on MMC's standard products.
PAYMENTS: Invoicing is done ihe day of shiprtten! virth peymertt due �+rith(n 30 days, AG days is consfde�ed past dve and a service charga oF
1-112% per month will be assessed, unlass other payment terms are notod in the order acknowledgement.
SH[PPING; Standard MPAC practices for prolecting merchandise durirtg Uansit will be follawed on a11 domestic shipments. Se11er's responsibiliry for
full delivery oE materlal ends upon receipt of s+gneti b14 of lading. Custaner is responsible for irispeciing the shlpmeni before signtng the bUl.
SHORTP.GE OR DAMAGE CLRSA+{: In the case of shortags or damage, purchassr shotitd no#iE�f ths carrisr at cnce and fi3e a complaint. Cla:ms for
sho�fage of parts by MMC must be made withln i 0 days of receipt o! shlpment at desllnaUon_ When Nlerchandtse ls lost or 8e�ayed in shipment,
MAAC wili not be responsible for expenses Incurred in securing replaCement merchandise from another source.
TERMS AND COND1TtONS POR ALt SAlES ,
Produc#s sotd by Milterbernd Manufacluring Company ("Compan�') and de[ivered to and accepted by tha customer {referred to harein as Ehe
"Buyer") upon the express condiNon that the Buyer aCknowledges and agrees to afl oi the tsrms and condiiions sat #orth belotiv ('7erms"�.
Pricing and Delivery Terms: Quotations provided by Company shatl not ba bEncfing otters, and are open for tlii�iy days, unless earUer cancelled by
the Company, and Company may, in its sola and absolute discretion, accept or decline Purchase O�ders submftteci by Buyet. Quotations are
subject to acquisftton and availabllity oF inateriais and subJect to change without notica to Buyer. In atl cases, Company's acceptaace of a Purchase
Order musl be In wrlting, on Compan}�s approved Acknowiedgement furm, and signed by an authorized representative of Company. Terms
contained In Purchase Orders that are in addition to terms contained in Compan�s QaotatEoiz shall not be binding on Company uniess Company
speciflcatly references such terms in fhe applicable ACknowladgment. Any documents referenced by the purchaser in a Purchase Order shall not be
incorporafed fnto the terms of the agreemenE beiween Campany and iho purchaser unless and anifl Company provicies wrrttan ceri�fication that
Company: {t) has received full coples of such documants; (2) the purchaser has �>rovided Company with a specEfic 33st�g of provisions of such
documents thaf are applicable and required for Ihe pa�ticular praducts being order, and (3} Company agrees to produce products In complfance uvith
ali of ihe teChnfcal and Wher specificalions contained in such documanls. Federai, state and tocai taxes and fees that are no[ fnciuded in quofations
CUSTOMER.
PagB# 3 RuthorizedSlpnalure
��LLERBERND Our Quotation #0928g3
04118/2013 ,
MANLfFACTURiNG COMPfWY
87269�S7ect.alh P320A852711
P.�. Bati93 F:Q0.485.M10 �
Y�trmn�V��5sN5 rmurt�laGxnfiK.mn
To :
W3B & Associates
701 XEN1A AVE S7E 300
Minneapolis MN 55416
United Stafes �
1'erms : N�� �0
Fax : ( ) -
Attention ; MARY SCHWARTZ Yoar Requsst : SP,7401-106 SlG
Itam Part ! Rev! Descrlptlon 1 Detalls Quanti4y 4uoted Unit Price bAended Price
shall be added !o Invoices, and if paid by Company, such taxes end fees shall be Invoiced to Buyer. Purchase Orders submitted For products ta be
builE to Buyers spec�cations and/or design may be accepted by Compaay if such Purchase �rders ara accampanied by certified design dra�vings
and specfficatfons from Buye�, and Buyer is responsible fat lhe inspection and approvai of the prel'Kninary ptodt�Ct design and inspectfon of the
defivered produck for compliance fo Ehe speciflcattons. Price quotes do not lnclude factory f�nish pafnt, sfgnals, efectrical apparatuses, sigos and
sign brackets, luminaries, unloading and delivery, assembly or instalfation. The Buyer shali make payments to Company fn tha amounts and on the
terms stated on lnvoices submitted to Buyer from Company. For any involces not paid whsn due, Company may charge Enierest on tha outstanding
balance ai the rate of 2% par month or the maximum rate allowed by law calcuiated from Ihe Flrsf day for which sucii invoice �1as due untll payment
tn fuli Is received. Pi�cing is "F.O.B. Millerbernd Manutacturing Company, Winsfed, Minnesota" unfess othenrise noted. Detivery "are based on
manutactu�ing lead time aS fhe ttme Cornpany excepts tha purchase order." 7he 6uyer assumes titEe and control of goods the moment fhs earrEer
signs the bill of iading, assumes the risks of transpor#atian, and is respons►bie for fiting clatms for lass or demaga �vith the carrier. Company v�i11 not
be responsibfe tor delays fn shipping caused by siala or locaf agenckes with regards to permits, �outing, weather, delours, or other matters.
Moditications: These Terms herein and the terms ot any PurcNase Order accepted by Gampany may not be otheririse amended or modified, a
wrlting stgned by bo?h Company and Buyer, shalE specify any new terms, amendmenis or modificatlons, and shall reierence thase 3'erms. Buy.er .
shall immediatefy remit additional oosts apon the a�cepiance by Company.
Acceptance; Cure: ACCEPTANCE O� GOODS. AEf products deGvered to !he Buyer shall be deemed acCepEed unless Buyer notifies Company i
wi[hin seven (7) bnsiness days of the 8uyer's receip! of the products that the prociucis do not meel the specifcations of a Purchase Order. Notica ;
deliveced under this section shall be in vrriting and shalE be deerr�ed given upon recelpt if deI'roered 8y hand de�ivary, U.S. registered or ceriified mail, _
or reputabla overnight courier. CURE FOR NON•CONFORMING PRODUCTS. SubJect to the terms of Companys Standard 1Narranty, for all �
non-c�nforming ptoducts, Compan, shall, ak its option, (i) dsfiver conforming ptodti:.ts vrithin a teasonable kime aE Compan�'s expense, or {ii) reFund ;
all fees pald for the non•conformfag products, upon the return of such product to Company In ihe same candiiion it left Company's faCility. prodads �
mannfaelured by Company according to euyers specifications shall nol be eonsldered non-confomiing. A product shall not be consfdered t
nan•conforming unEess the product is not the product fisted on the appCcable invoEce. !
Indemnification, Warranties, and kimitations of Liability: INF3EMNIFICATIQN. Buyer 2�qrees to (ndemnify and hafd Company harmEess against any
and all tiablfiiy, claims, suits, losses, costs end legal fees caused by, arising out of, or resulting (rom any negtigence, v�rongful acts, or omissiorrs in �
Buye�s performanCe Ot faifure ta petfonn es specifled fn ihese 7erms, �
DISCIAIiNEt2 OF WAFtRANT1ES. COMPANY H�R�BY EXPRESSI.Y DISCLAIMS AtVY WAF2F2At�fTY OF MERCHANTABIIITY AND �ITNESS ,
FOR A f'ARTICULAR PURPOSE AS qEFINED IN THE UNkFORM COMMERCIAL COOE AND COMPANY MAKES NO REPRESENTA710N,
AGREEMENT, GUARAN7EE OR WARRANTY, EXPRESS OR IMPLIEO OR 1NFERASIE FROM THE COUftS£ OP DEALING OR USAGE OF t
TRADE EXTENDENG BEYOND TH£ DESC#21PTION OF 7HE PRODUCTS HERElN lNVOLVED COWTAINED IiV THE (NVOICE 70 WHICH� '
THESE TERiUl5 ARE ATTACHEfl AND THE COMPANY'S STANDARD WARRANTY. T#iE COMPANY'S STAN6AR0 WARRANTY IS DIVEN IN
LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPL[�p, AND COINPANY NEITtiER ASSUMES NOR AUTHORIZES ANY
REPRESENTATIVE OR OTHER PERSON TO ASSUlAE FOR COfJ1PAAlY ANY dTFtER LIABIIITY IN CONNECTION WITH 7HE SALE OF THE �
PRODUCTS. Company shall have no Ilability for damages and/or clalms aristng from Buyefs faflure to provide sfatic and static load requ3rements
to Company, for Incremenlal stresses or leads fo products that may resut� from external sources, not presented In the originai destgo or other data
presented lo Company. ' �
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�ILLERBERND ou� Qu°tat,°" # °�2$$�_0°
MANUFACTUAING COMPANY
04/98l20'13
�natim,�s� aa2o.4aszm
P.O. Bpx 44 F SZ0.4$5.4l20
rinap0.AY1� mwrt�7rWm}rlrytt�b
To :
WSS & As�ociates
709 XENIA AVE 8TE 30U
Minneapolls MN 55416 �
United States �
`I`erms ; N�T 3�
F'ax : ( ) -
Attention : MARY SGHWARTZ Your ReqWest : SP.T001�'f08 S!G !
1
Item Part 1 Rev! Dascriptlon J petails QuanUry Quoted UnR Price Extended Price j
I,IMITATIONS OF EfABILITY. COHIPANY SFlALL PIOT $E LIABLE TO BUYEi2 FOR SPECIAL, INDIRECT, CONSEQUENTIAL, OR INCIDEtJTAL i
E.OSSES OR DAMAGES OF A{VY KIN� �R NATURE, INCI.UDINCi BUT NQT LIMITED TQ LaST Pi20F1TS OR SAViNGS, LaSS OF USE OF !
EQUIPMENT, OR ANY OTFiER COSTS, PENAITIES, OR LIQUIDATBD DAMAGES, R�GARDLESS OF WHETHER THEY AR(SE FROM `
SREACH OP CONTRACT, BREACH OF WARRANTY, TORT, STRICT UAB1LlTY OR OTHERWISE, EVEN 1� ADVISER OF THE PQSS181LITY �
OF SUCH LOSS OF2 DAMAGE OR IF SUGH LOSS CDULD HAVE BEEN REASONABLY FORESEEN. IN lV0 EVENT SHALL COMPANY R�
LIABLE 70 BUYER FOR MORE THAN THE TOTAI. AMOUNT OF �EES 1T IiRS RECEIVED FROM BUYER. �
General Provlsions: FORGE MAJEURE: No Iiabitity shall resutt to Company from Helay kn parformance or rtonperformance ca��sed by �
clrcumsEances beyond the reasonable controf of Company, including, but no! limited to, acts of God, fire, 0ood, war, labor disturbances, i
governmenfa! regulation, direction or reyuest of Buyec CH010E OF lAW. Thls Terms and the parties' reialianship are govemed by and constnsed {
in accordance with the laws of the state ot Minnesota without refereoce to Minnesvta's choice ai law rules. ARBITRATION. Any conlroversy or
ciaim arisi�g out of or relaRing to these Terms, or the breach ihereof, shall be resolved tfirough binding arbitraiion under tha Commercial Arbitral+on #
Rules oi the American Arbifratton Assoctation, and shall be venued and take place in ihe state o( Mlnnesola. Judgment on Uie award �endered by �
Rhe arbitrator(s) ma; be er.fered In any cou�t f�aving judsdic0an. L1MlTATtQP7 Ol� ACTIONS, t�2a ac{lon arising out of these 7arms, any Purchasa }
� Order, pertormance or alieged breac� thereof, may be brought by 8ayer against Company uniess eommenced tivithin six months aRer such cause of
action has accniad, ASStGNMENTS. Tha Buyer may not assEgn, dalegate, nr othecwise transfer these 7erms or any right or obligaBon �nder these
Terms wilhout the prrorwr�lten consent of Company. Any assignmenl, delegatian or ttansfer in vio)atian of this provislon shall be vofd. i
TERMINATION. Company may, in its sole and absolute discreiion, terminate a Purchase Order, upon f�teen days rvritten notice provided to Suyer.
Buyer may canceE a Perchase Order upon ninely days written notfco to Company, pravided Shai: the praluct is not in transit to Buyer, and Company �
provides vedttea conssnt to Buyar to cancel such Purchase Order. In al! evants, Suyar shall lully re:mbursa Company io: al! materiaE pt,rchas2s far �
any ►vorks in progress r2iative to the Purchase Order. �
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Paga # 5
A1�IAO�irqti 5ipnoture
� Xcel Enargy
STATEMENT OF WORK REQUESTED
OATE: B-Feb ,2013
WORK REQUESTED BY: Larry Poppler, City of Prior Lake
WORK LOCATION: Stafe Hwy 13 & 160th St
ADDRESS: Stafe Hwy 73 & 160th St
Prior Lake
� CONSISTlNG OF:
Overhead to Underground Feeder Conversion
Remove all overhead itom POI MO2K09L02 fo POI MO2KQ1T81
insta�l singla phasa pad mounf iransformer for service to 16000 Main St, Prior Lake
The facililies Installed or removed by 1Vorihem States Power Company, a Minnesota corporation ("Xcel Energ�'
or #he "Company'� sha[1 be lhe properly of the Cornpany and any payment by cuslomer shafl not entitle customer
to any ownership interesf ar righl iherein. Customer's and Company's rights and obligalions with respect to the
facilities and servEcas provided fhrough the facilities are subjecl to additional ierms and conditions as provided In
the General Rules and Regulaitons and/or in the Rate Schedufes of Xcel Energy's Eiactria Rate 600k for
customer's specific service, as they now exist or may hereaffer be changed, on flle wllh the state regulalory
commission in the state where service is provided.
The undersigned hereby requests and authorizes Northern Sfates PoV1er Company, a Minnesota corporaiion
(°Xcei Energ�'} to da the work described above, and in consideration ihereof, ag�ees lo pay ($ 60,155.26)
in accordance with ihe folEowEng terms:
Prior to Construclion, pay to Xcel Energy, AEIn: Liz Zemke 27631 st Ave NW, Faribault, MN 55023
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Receipt of the above amount hereby acknowledged on behalf of ihe Company by Liz Zemke
Norlhern States Aower Company, Customer
a Minnesola corporation (°Xcef Energy')
Bruce Holzmann, Design Supervisor Larry Popplsr, Cily of Prior Lake
Print Full Name and Title Print Full Name and Tifla (if applicable)
Signature Signature
FOR XCEL �NEROY U3E
Xcel Energy Represeo#afive Liz Zemke Xcel Energy Work Order#
Construction$ 60165.26 Ftemoval $ Totai $ B0155.25
Form 17-7012