HomeMy WebLinkAboutWork Session Report re Audit and 2030 Vision O � PRI��
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4646 Dakota Street SE
�INNESO` Prior Lake, MN 55372
CITY COUNCIL WORK SESSION REPORT
MEETING DATE: May 28, 2013
PREPARED BY: Frank Boyles, City Manager
PRESENTED BY: Frank Boyles
AGENDA ITEMS: 2012 Oral Audit Report
2030 Vision and Strategic Plan — Top Three Vision Elements
DISCUSSION: 2012 Audit
MMKR will be present to provide their oral report on the 2012 Audit.
Councilors will receive the written document as well. No Council action on
the audit is scheduled until June 10, 2013.
2030 Vision — Top Three
Earlier this year, we began discussion o the top three Vision Element
priorities for 2013. The attached PowerPoint was provided for discussion
purposes.
The staff has updated parcel projections and financial assumptions which
will be incorporated into the discussion Tuesday night, but it does not
change our recommendations for the top three.
The final decision is up to the Council.
3/26/2013
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r
r � �. ��. •• u Session Agenda __---_____
�"�`-° �''� �'" y 2030 Vision and Strategic Plan
0 2012 Vision Elements
0 2012 Top Three Priorities
City of Prior Lake 2030 0 2012 Accomplishments
Vision and Strategic Plan , Criteria for 2013 Top 3 Priorities
�'�"'��R o Recommended Top 3 Priorities
� � o Next Step
�►�' Current 2030 Vision & Strategic Plan � �012 Pnorities
• 7 strategic Elements ■ Economlc and Communiry Development
. Economlc d Community ■ Strong Financial Management
Development c��+ o vw�e4 �Ate
e Strong Financial ■ Natural Resources
Manaflement ��O
. Natural Resources � � ;r " � , � � �� �
. Communky Assets � "� � ` � �� �
. Sate & Healthy Community � k � +�` �� � � '�" '«,.i'
e Transportation -� _ „ °��— ;
. Communication
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r ., ,�_
`+✓ Progress: Economic & Community Development '" F� 7 ss-�trnna Fi 1� c'ia! P 1-_nagement
_ --
�.
., Goal
', �J68� ': �-� �� �� �x A alry dentifyatl as f.veareasorpro9�amsthatcoulGbe � ',
� � � --°-�-�- -�' —�`"' a mplsheGthouphcoNabontrveeROrtswiMnoro�.�s�deof
�_ � � —.._. .�... � .�
D�velopaplantoprovWexommumty-wi4e6Deroplwnetwork complete �:, SCA Eminlmiz�lna�mulcostanaormaximiargwsttenefl �. ongom� ,
...._... ......... ..; brservices. Irrqlemen[atleastlwoprognmceachyaar,with �� �..
Preparearntevalualeptanswitl�prnatepartiesMeshWisha Complete CouncAapproval . ..._
techn v hncubata. ...... . ... ..
�7Y �b�9� ._....._ � N Part of Me Gpital Improvement Propnm (CIP) amual rev�ew
L1�velopplans �cr a dai� c�nterwith fi0eroptit access �� �' D o s, refine brq tertn plans for maintenancc snd rcplacement - �ngo�n� '.
of �nhasvxt�re .
DevNOp a redevelopmeM plan inc6,dinp prwrrties txnelines arM � ,, Devebp a plan wnich incNtleS pnontles. tirneRnes arM luntliny for �..
incmtrvafwtheno•.vntovmxuaneforuMerubla�tl ��� theimplementationofanEnterynseReaourceMa�agement i�Proqres�
Systrn IERMS) Mat irtproves Me cdkction. use aN reportinp of '.
commercial Droperties. �. financial tlata.
............. . __.... . ......... .. ........_. .... _..
_
. ......_ . . ............. . . . . .
. . .... -. .. ...... . .-... . .. . �. InstaN aM implemmt core modules. Ju y; xci.; . _ __..
ReviewtheexstinqCiryCoA�arcJ2on�.egOrdma�cepra�sisims ��. � Mnualyrev��.ewantlreportto::�eP�RC.DepertmemorCityr.iCe � �
roasersstheirvnpactonachievnyecorwmicCSVebpmenl � p-,deavav ' metncstomeaau�ecostefteet:vmcuofsemcesaspartof , �
bbjectives. R_commerMmodlfiwtianofthosewh+cha:e �� � ' budpetdocuments. '.
i�consatent�nitr.Ciryohjecbves.Repea" AdoWrem��nnqcm�o�nuitleMifiedintheCar�prenensive s�lceiitedfnr'.
'� � FlnaercialManapemeiriPolicYbY�nn30�,2072. June,zm; '
_. ...__ . .... . ... ...... ___._ ...�1.
.. ... ... . . . .. . .... .. ___...._. __. . _ ..._.
, ....... . _. � >.$, •`.
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3/26/2013
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!r✓ Progress: Natural Resources �+�! ^ r�gress: CommunityAssets
� � ��Goa! �� � � �'l� . Goa! � `�� �
� _�__� �• ,
YJO�k �[h.hs Prior Laka 5pn� Lake Watenhed DistricL 5con � I
Coun±yar.dTownsh:psbes;a6l�ishacooperaeveplantoctea.�up �am kte � DevebparMreceiveapprova!fora0���thatpromotesrecrukmvrt ,
Spri�q L�ke. and Upper and lower Pnor lake witnin zix months of P �� and rotention ofhqhly capabk. D�����e and cusMmeroriented , ,
cortpletion ct TMD� implemen:atlon plan. ........... ataRmrouqhout the oryan in;ion. ..
� Recelve approv8 kr aM complete projeds contained in the C1P on
RAOdity PUD standa ds in the City'sZo�ing Ordinance to �ncorponte �'�. �,
snta��abk9oalamdobjectives. . ___.. �nannualCasis. ongo:ne '.
... _... . _ . _ .. . ..._. . ..... ......_. . ......__ _....�:
Irr�rovepmurx:wate�quaNryina«ordarxewitYCitywaterpiansby tn:denvay �� ...... ........ ......... ......... ..
2030. ,,,, ; AcquirepopertytorneededcorrwrxmrycapilalassetstAmuph �� .
Implementrccommemledstormwatermanagements:atepyfa � subtlrvisonprocessinaccordancewtAcomprche�:vepianby2030
L'�Aarvia�. ..... .
MarkleyLaka � � � pncticeconsstentpro-a�nvtcotleenforcementtopro[ectrcsMemial
Pdoptt"eParkU!dznton,MasterParkPianStwy. =?��t?dfromz��}�� anticomMerciaipropMiesantlreportlheresufrstoC�xCityCa:ncitir.�
�udGe[, FeWUary of each yea�•. ... .
....... ........__.. ... . _... .
Eva!aateGreenS:epsCC�esProg-amanC.equesttheCityCouiwN �, I, Develo0aioiotmatersWdytooperetewate�systmwF�talfac111ties � i � . .���„ nt , 3y
aqxo-�ieMedeq.eeotCrtyDaRic�paton. '� ''� wkhthcSMSCinacc�rdancewiththe�ointr�alerst�ey.
�'r►+'� Pr� �r��ss: S+f� . He:lYhy Community +�' F'rogress: Transportation
_. ,�, � � � ;
� Goal �� Status Status �
!�
�a _ , �
?Jcvebpan annusl pian to D'ovitle comman�ry mercatronal and eoc a n�...._, -.,... Workwith SCALE rocanptete Un�fietl TransponatwnLaM Uu an0 �� ongo ng .��..
proqrams to promole healM and weil-xing. �. prngram.:^ E�anomio DevNOpnunt Plan. , ,
Enwrcthepo!1ca.fire.emerqerxYandamQulance:ervicnhavethe �. �. DawebP��approveaplanio�saferyarMin:e�connecevdy...... ;.�<IudednRiP �...
resourceatcad8resztleheatthaMSaferyiswesiAentifiedEytne �. ortgo�ng �. mqrovemenhmrdewalks,biXeDsthaandtraihservirr�achools. � ..
Com(mnitySa(eyAtivlsoryComminee(CSAC) ......... ._. iieqtdwr�ootls,COwntownantlparksCyt2�3vt2. .. ... ,.
DevNOpannforma.qnatFackagetofosterMetleveloOmeMOf �'� �'�. E�alualetransitzervicelevUSantlfundlnysourcestomazimiu ���.��� ���, '
. service a�M qoductiv:ry witnn a�alaGe resou�ces.
xl6'M1�oMoodassocrGms ..... .._ �
.._____ ___ .
...... -- .... .... ...- ....... . ' j)pvNopmadwaYtleqndatimmodeltopredictfuNroroadwaY �, ',.
paveb9��Y•ingpisns � '�, +nreslmentneedzbYt��'il2and��nrorporatethoseneetls�intoCx ���. ccrr�plete .�...
WNe+Catcr s annuat oub!ic satery P�ognms. . � amual CIP . .. . ...... . .. .. . . .. ......... ......._ ... ...... _.......
� �:,� I ,'�:�: �..; � �.'..
'+►� Frogress: Communication '�- 2013 Top 3 Selection Criteria
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a� �
�`�� ��� ������ �� Strategic elements reviewed based on which
L. ���:��.��.� ��_,_.:�� ..._ � ...._ are:
9�amuabcaMuctaprdessonalcommurrirysurnyww '� �..
onservic�sandmeawnCirypeAormance. Surveyquestimsshoad'�. ... '�, • Iylost eritical to City serviee delivery
aaa*ess tom M,sineu aiw residental:ssues. -.
- - capabilities
Prorluce20govemmeMKNa:edcadetekvisbnshows,ezclusivao/ ��rn��kte 'I
pib • Most critical to City development
IdeetityappropriateinformaamtwirclusioninreviseAutiliryDiH eomple -aprili"
,o�,a�. �� ■ Most critical to Ciry financial health
x,�,�k�=�o�,=��,�•�d�e���t����e�s�m�e���tb^w�� ����,, ■ Provide the biggest bang for the buek
;«���
___ _ _
Devebpasvateqytoeommunicate<ompcnentsoftne ' t�,kte
and Strate4K Ffan. ..... . .._ .... ....... . .
.. ..;.. _ _.:
—_ _ , -°: .
� , . . , : �m � r�. .,r . � .. , .�. . ,,:;:� �"
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3/26/2013
�- 2013 Top 3 Vision Elements �- - rop s Elements: Community Assets
StBff R@COt11111@1ldati011: ■°Develop and receive epproval for a plan that
promotes recruitment and retention of highly
■ Community Assets capable, productive and customer-oriented
• Strong Financial Management $�e�"
■ Economic and Community Development . StafP is a communityasset
. Community growth without cortesponding staff growth
�� �, ♦ , . Exampies of service breakdowns:
"� �_ { �' .�-# ' • Police Department
��� � �a • Pubiic WorksDepartment
j� s _ � • Finance Departrnent
', ` ..� ��+ • Continue to evaluata staff resourus
.as��`',.� !+rj'`�
o Need to implement 5-10 year plan
� Top 3 Elements: Community Assets ``� Tap 3 Elements: Community Assets
■ Growth ■ Staffing
opulation 19,3% 20,�86 II,136 11,]26 I1 IiA31 221601 22796 23031 23,1%
elFn Ur.its ] OG] ],521 7,823 8,019 8.185 8,307 8,385 B C4] 8 541 8,6d] & pj . g�,gp D3.53 8235 M.15 e738 � 8715
/Watet 6,606 6.911 ],205 i.380 1,509 ),581 �,)YO J,B03 J.903 8,0]5
covnt� FuAOU As 000 0.00 -1.58 0.00 0.00 000
�ildin hrmiu � ALL 3.]51 2,663 1,Ia2 1,965 1.889 1.I72 1,JC0 1,624 3 884 ] 291 �
bW Si N' Sri SCA 11i Bi 8U 65 91 b� 1]7 sorW 63.4a 62.00 58J5 5718 Sb.fiS I 5918
Ttul Tc�vnhcmef 3<5 193 15 83 36 39 - - 16 SZ TAL FfE IA9.24 1<5.53 139.52 341.13 lAE.03 I 146./3
TCTAL SF �r1 516 3W 197 16T 116 6� 63 9, 106 17a �.": �:
tcUlOtherPerrtut 32<: 2362 2.W5 1]9B 1]'!3 13d8 3338�� 1530 llle Z11) 7��ar:re ?'i i.'i 1'�"
o.ofV�AS 37 39 �2 a8 19 19 51 51 51 '
sofParks 569 EIt B1J 933 990 7H' 30G4 SC04 1022 '
ttee[ MBes Q9.] 92 � 93.5 90.5 95.1 95.6 %.0 96.0 %0 96.0 ousehol(h 1301 D 385 Q G67 6 541 E H7 i S Qp2
di�eCalis 939� 9653 9416 966811762 3054i 10 965a IOai9 i10a0 Hj�T&fie P7FTF 9l.54 300.38 102.57 301.50 98.96 �'�, 300.88
ireCatv 189 83] 1011 1036 1116 bG 106 13Z !03 �]8 ,*p US.GniWD�t40tlM/yeuiNSbd10Wl0
nsit Ridershi 20093 t0 563 23,231 23 5]5 31 539 S� 090 <d 052 �<B 909 B64T1 94 ]]]
Change 2008-20�3:
Populatlon Growth trom 2000 ro 201> >•�8 : • Fufl Time 8 Regular Part Time =-55 or .6'�
Does not reflecf growth /rom areaa nnnsxed In 2012 • HoUSeholCS = 501 of 6°'a
��� `*►�� To 3 Elements: Comniunit Assets
� Top 3 Elements: Community Assets F� y
«... m»�«� �a.
•"Receive approval for and complete �=ro���� ��»�•m�ry , g�
projects contained in the C!P on an annual „� i '""" ° "" ;;,
basis." ■ Lot Inventory ����' E�yNCnNc .,
A7�MNY L�k� 27
o Very important project is missing: . Bast Case = 992 Iots ,.�.nm ::
• Stemmer Ridpe Road �xtansion with sewer and (5 year supply) 4+av� ��� s ze
water to asrv� th� Orderly Mnexation Ar�a . Worst Case = 402 °odio=°ntl "
Eixie���.'^ t5
bts (2 yoar supply) � �
�.�r snevn.•e »
eo�q.� ao
Vi�nNy'Mu�IkM �00
ReE�nks �0
1Wy 'NO
- - - _ x8�.�.
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3/26/2013
'``�'� DeV2�Oplll@ �/l ap '�"'� UrderlyAnnexation Area Projects
� _,� - r � ` � ,, .� � '--,� � • Previous Projects ciey�ro�eaco.e
^'"� � ,:�, �� ', �a �' � . CR 12 Phases 1-3
�
�� �� `�"� � , 32" sewer pipe fn CR 82
-� � ■ Future Projects � �, ,
w � ,�. �_ �`_ °% .
Y � 4 , , f'` e CR 12 Phase 4(2013)
' . Joint Water TreatmeM ' . ;
�r � � �� p y . ",. Facility "' �
,
l; � i `
� ,��.4 �._ ��-:�. -
E
•�fivlOUaProl�cta -F�wnProfKb
u
�. � � :. \��� �� :�
.. _ �_ , ..�� �.-.�,
+� Top 3 Elements: Community Assets �' Top 3 Elements: Cammurnry Rssets
Future Stemmer Ridge Road Co�nection ■ Stemmer Ridge Road Sewer and Water
� � x �'
x '��" � Costs
��' i t:
_ �. - ��'� �����
'' ... � ���
r� �s �� �: � st�ee� o�srs�zmy s sso.000.00
�� .�� � ,
j '� " - AssessmsrRS f2.750,000.00
k " -� WaterFund 5350.W0.00
" . � P ,: �, Sewer Furd 5107.500.00
R s ", ° '�'� WeterQulily Funtl 3725,000.00
� �. �� ., �' Trunk FwM 5757.500.00
� ' � `t;,� TOTAL 54.640,000-00
>
; �� � '��,
t � a 1 � ,4
... \RS�;W". ... �
...�
� �%� Top 3 Elements: Community Assets `�'�� T�p 3 Ele�i�ents: Coil�munity Assets
• Stemmer Ridge Road project assures: •`Develop a joint water study to operate
o Annual income to the City (permits and plan water system capit�l fac►litieS with the
check) SMSC in accordance with the study."
m Morc value to spreading Ciry costs for
bonding and budget
m More rooftops for commercial development -� {F "' �
��<.
o More service costs tor City �
�� +� „+
o More school revenues and expenditures 'v � v�
- ,
', .. .�.......--_..,_ ., ..t- :«,.� _. _�.
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3/26/2013
� ' ++.� ' 3 Elen��nts Stronq Financial PAanagement
Top 3 Elements: Community Assets E _
■ Critical project becau�e: ■ "Install and implement core tinanciat
. At or exceedinp production peak on hot, summer software modules by June 30 , 2012"
days
. Equipment runniny 24 hours per day is more likely !o •
break down
. We have no "Eailsafe" exc•pt short-term
interconnaotion with Savape .
. The cooperative project is a long-term aolution
. The project is paid for ovor 20 y�ars
. The projects provides a Yallsafe" and room for yrowth
of the community
Top 3 Elements: Economic and Community
�✓ Tu 3 Elements: Stron Financial Mana ement """'
p y 9 pe.elopment _ _ _.__ ____
■ New system will: ■°Develop a redevelopment plan, lncluding
. Distribute financial responsibilRy priorities, timelines and incentives for the
. ANow rtxtrics to be kept across the organization downtown area and for underutilized
. Provide better management information commercial properties in the City by
. Provide fw financial reporting flexibility and speed September 30 , 2012."
e Provide better financial rcporting for the Ciry
Council and the Pubiic �� �- ���
. Be a"sea-change" for the organization �e � �: �
,�
. Be expensive t 4�, '. .-_s �.�
o Be time consuming �
.-�.,� .�1 :.ri,
a-
.
_ �.:.��:.�:. '.. .�
�- Downtown Projects � f�owntawn Pro�ects _
_ _ _ __
■ Total Public Investment Since 1997
S:SJ.000 u � B91 32.30:.550
,� ••�•ryR•��^ _ $28,544,076
�,�rc.rrw,� rn�. nr•
� g, a.�a.�<<
""•"""."""'"°`""""'"' • Planned Future Investment (2013)
- -: FKW� Im►roVHnuds
:�4.�.�� _ $2,302,550
<�, cM ruw.wx. n.uo�
c
oh�mlx� D�nc• nF�
.. � 5258�.000 .:NCWfatGR211�NMttlmn .,.,'.
� St.t]:.7JC
� . RIEpNnxri'M�MTN 1J
MIMKibn
5_°�AE6 'Eamuef ida.'reym.+
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3/26/2013
��' Tep 3 Elements: Economic and Community �,w � '"op 3 Elements_ Economic and Communiry
Da�elopillPa�t --- `;-velo��ipent ---
• Install Arcadia from Colorado to TH 13 Project Financing
after receiving approval for full access ������
TM 5300.000 f251.0a0 5150,000 f702,000
intersection from MnDOT ���•^��^
CObrMaPMe 54C-0000 3100,OCA 376J.000 f1.26l.OW
o Seek development of both parceis �°^�
PwmMa s�oo,000 s:s.000 uas,wo srw.xo
a Complete construction of entire roadway, if ���
Diyp�nSit� f25000 E/6�,000 516E.000
possibie Tnrouqn S�CO.WO SBM500 i936.9Co
o Specially assess as necessary "°"
DupRhro f300,000 575.000 SW9,000 St,CS4.570
o Purchase properdes for Arcadia extension °�°
TH1D.'DuwM S:l.000 . 32�,WC
TOTAL 51,100,000 5325.000 S_.M3,7C0 515C.000 5879.300 S/,6?7,500
�.�. 3>� . S= � �.�.
v, ` Top 3 Elements: Economic and Community ," ` Top 3 Elements Economir, and Community
Development - _ _ _ _— _. __ D� �eL,p_L�??nt -----
■ What does this accomplish? `�' "�'
��„�� so �s
o Adds four commercial paroels on TH 13 s�„e sr� so ,Zs
s.
o Adds 35,000 square feet of commercial as�on ,o ss
. Quick-Serviee 25 SO
o Increases market value from $4/square foot to '�� ror�� +3s z�s
$40/square foot , �'�;:c
o Jump starts development of Gross property ''�;,� . �� -'� �� �a^
�.,� a R, � �� PharmatY 54M 57M
e Jump starts Downtown � — --
develo menUredevelo ment �" �� s�.2su uM
P P ... ..._..... Ba� os,om s,.sM s2.sM
Quick-Servitt 51 M S2 M
TOTA�, S8J5ld SiB.5M17
� 2030 Vision and Strategic Plan
■ Ne� Steps
o Schedule first 30 minutes of April 8'^ Work
Session for 2030 Vision and Strategic Plan
6