HomeMy WebLinkAbout13-067 Authorize Bidding for Ridgemont-Main-TH 13 Project 13-001
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 13-067
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS, ORDERING THE
IMPROVEMENTS, AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR THE RIDGEMONT /
MAIN / TH 13 IMPROVEMENT PROJECT #13-001 FOR THE CITY OF PRIOR LAKE, MINNESOTA
Motion By: Soukup Second By: McGuire
WHEREAS, the Prior Lake City Council on its own initiative has determined that it desires to complete
the Ridgemont / Main / TH 13 Improvement Project; and
WHEREAS, Pursuant to Resolution 12-150, adopted on September 10, 2012, the City Engineer has
prepared plans and specifications for the Ridgemont / Main / TH 13 Improvement Project
(Project #13-001); and
WHEREAS, The City has planned for the burial of overhead power for the Ridgemont / Main / TH 13
Improvement project; and
WHEREAS, Xcel Energy has provided pricing for the overhead power burial in the amount of
$60,155.25; and
WHEREAS, The signal pole at the intersection of Main Avenue and Trunk Highway 13 is scheduled for
replacement in conjunction with the Ridgemont / Main / TH 13 Improvement project; and
WHEREAS, Due to the manufacturing schedule for this item, advance purchase of the signal pole
hardware is necessary to assure it is availability according to the construction schedule for
the Ridgemont / Main / TH 13 project; and
WHEREAS, Millerbernd has provided pricing for the signal pole hardware in the amount of $42,584.00.
NOWTHEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1.The recitals set forth above are incorporated herein.
2.The plans and specifications for the Ridgemont / Main / TH13 Improvement Project #13-001, a copy of
which is attached hereto and incorporated by reference herein, are hereby approved.
3.The City Manager shall prepare and cause to be inserted in the official newspaper of the City and in the
Construction Bulletin an advertisement for bids for the making of the improvement pursuant to the
attached plans and specifications. The advertisement shall be published not less than 21 days prior to
the bid opening, shall specify the work to be done, and shall state that the bids will be received by the
City Manager at which time the bids will be publicly opened at City Hall at 4646 Dakota Street SE by the
City Engineer. No bids will be considered unless sealed and filed with the City Manager and
C:\Users\cgreen\AppData\Local\Temp\ELF20130529_103311\13-067 Authorize Bidding for Ridgemont-Main- TH 13 Project 13-001.doc
accompanied by a cash deposit, cashier’s check, bid bond, or certified check payable to the City of
Prior Lake in the amount of five (5) percent of the amount of such bid.
4.The City reserves the right to reject any and all bids for any reason as determined solely by the City
Council.
5.The City Engineer is hereby designated as the Engineer for these improvements and is authorized to
record engineering expenses in the Construction Fund (#501-48376).
6.The City Council authorizes the following preliminary funding sources based on the CIP and
corresponding transfers to the Construction Fund for the project:
Tax Levy $ 1,350,000
Municipal State Aid $ 425,000
Scott County $ 150,000
Water Fund $ 50,000
Sewer Fund $ 75,000
Water Quality Fund $ 75,000
Project Total Cost $ 2,125,000
7.The City has determined to make a declaration of official intent (“Declaration”) to reimburse certain
estimated costs for this project from proceeds of bonds in accordance with the Internal Revenue
Service Reimbursement Regulations (Treasury Reg. 1.150-2).
8.The City may declare other separate statements of reimbursement intent in connection with specific
public improvements projects as they are initiated under Minnesota Statutes Chapters 429 and 444, or
for other capital projects, with the understanding that such additional declarations of reimbursement
intent will supplement this resolution. All reimbursed expenditures will be capital expenditures, costs of
issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of
the Reimbursement Regulations.
9.This Declaration has been made no later than 60 days after payment of any original expenditure to be
subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following
expenditures:
a.costs of issuance of bonds;
b.costs in an amount not in excess of $100,000 or five percent of the proceeds of an issue;
or
c.“preliminary expenditures” up to an amount not in excess of 20 percent of the aggregate
issue price of the issue or issues that are reasonably expected by the City to finance the
project for which the preliminary expenditures were incurred. The term “preliminary
expenditures” includes architectural, engineering, surveying, bond issuance, and similar
costs that are incurred prior to commencement of acquisition, construction or rehabilitation
of a project other than land acquisition, site preparation, and similar costs incident to the
commencement of construction.
10.This Declaration is an expression of the reasonable expectations of the City based on the facts and
circumstances known to the City as the date hereof. The anticipated original expenditures for the
Projects and the principal amount of the bonds are consistent with the City’s budgetary and financial
circumstances. No sources other than proceeds of bonds to be issued by the City are, or are
reasonably expected to be reserved, allocated on a long term basis, or otherwise set aside pursuant to
the City’s budget or financial policies to pay such Project expenditures.
11.This Declaration is intended to constitute a Declaration of the Official Intent for the purposes of the
Reimbursement Regulations.
12.The City Council authorizes Xcel Energy to bury overhead power for the Ridgemont / Main / TH 13
Improvement Project (City Project #13-001).
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13.The City Council authorizes the purchase of signal pole hardware from Millerbernd in an amount of
$42,584.00 for the Ridgemont / Main / TH 13 Improvement Project (City Project #13-001).
14.Overhead burial and signal pole hardware costs will be recorded in the Construction Fund (#501-
48376) for the Ridgemont . Main / TH 13 Project.
PASSED AND ADOPTED THIS 28 DAY OF MAY 2013.
th
YES NO
Hedberg X Hedberg
Keeney X Keeney
McGuire X McGuire
Morton X Morton
Soukup X Soukup
______________________________
Frank Boyles, City Manager
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