The URL can be used to link to this page

Home My WebLink About9A Ridgemont Lights and WSB Contract O� P �� ti � V � 4646 Dakota Street SE Prior Lake, MN 55372 � CITY COUNCIL AGENDA REPORT MEETING DATE: JUNE 10, 2013 AGENDA #: 9A PREPARED BY: LARRY POPPLER, CITY ENGINEER / INSPECTIONS DIRECTOR PRESENTED BY: LARRY POPPLER AGENDA ITEM: CONSIDER APPROVAL OF TWO RESOLUTIONS PERTAINING TO THE RIDGEMONT / MAIN AVENUE / TRUNK HIGHWAY 13 IMPROVEMENT PRO- JECT (CITY PROJECT #13-001): 1. ACCEPTING QUOTES AND AUTHORIZING PURCHASE OF STREET LIGHTING HARDWARE 2. AMENDING THE PROFESSIONAL SERVICES CONTRACT WITH WSB 8� ASSOCIATES DISCUSSION: introduction The Ridgemont / Main / TH 13 project is scheduled for construction later this sum- mer. Several additional approvals will be needed before this project begins. Hi StOry In 2008, the City completed a Feasibility Report for the improvement of the inter- section of Ridgemont Avenue, Main Avenue, Trunk Highway 13, and County State Aid Highway 44. The Feasibility Report discussed traffic demands, safety and ac- cess issues, roadway geometric design, urban design elements, right of way im- pacts, and preliminary cost estimates. Currently the orientation of this intersection is confusing. The close proximity of Ridgemont and Main Avenue to Highway 13 complicates navigation. The efficiency of this intersection is poor as vehicles must frequently wait on Ridgemont Avenue during peak hours as traffic backs up at Highway 13. Once the Feasibility Report was completed, this project was incorporated into the 10 year Transportation Plan and the 5 year Capital Improvement Plan. This pro- ject has been programed in these planning documents since 2009. The City has worked with MNDOT and Scott County in coordinating funding for this project in the year 2013. On September 10, 2012, the City commissioned WSB and Associates to perform the engineering design for the project. Since this authorization, WSB has been busy designing this project. On December 4, 2012, the City learned that we were successful in securing addi- tional dollars, $674,763, for this project in the form of the "MNDOT Cooperative Agreement Program". This additional funding will reduce the amount of City Mu- nicipal State Aid and City Tax Levy which was planned for this project. At a work session on January 7th, the City Council discussed the project details and scaled back several streetscaping elements of the project. The approvals to- night are consistent with the direction given by the City Council at the work ses- sion. Current Circumstances The proposed project includes the reconstruction of Ridgemont Avenue and Main Avenue on the west side of Highway 13. Reconstruction of County Road 44 on the east side of this intersection will not be changed significantly, however a new traffic signal at Highway 13 will be constructed. Updated pedestrian facilities, stormwater ponding, and trail reconstruction will be a part of the project. Street Lighting On February 11, 2013, The City Council discussed street lighting for this project and authorized staff to solicit quotes for the street lighting hardware. The number of street lights was reduced from the originally proposed 19 to 9 as a part of the discussion, not including lighting for the entry monument sign. The Council dis- cussed the use of shoebox style lights on Ridgemont and asked that the quotes in- clude both costs for two shoebox and seven decorative lights. Pre-ordering the street lighting is recommended to assure that the lights are on hand to be installed at the appropriate time. These decorative lights are not in stock and take approximately 20 weeks for the manufacturer and deliver. During the Arcadia/County Road 21 project, the street lighting installation was delayed due to these manufacturing constraints. The quotes from lighting vendors for the street lighting hardware are shown below: 4�I� -. . J s ,� �I ';- ' . � � :�si .� ,� �li 3 �i ��.- � ��,� � � �-` T, t. _ f � i i r4 i F 3` �S °�� . ' ' �.,' �.'"� �p "�.�.w E �� u�� : �I ��i � p 1� � � �� i4 �P : b��"'-,=� !� a -,�'Y'�� ' "'� � ��I, � �� g � � �- �ia� i a��r� : � �.� �� ad ; �_� � �� '� 4 � Q� ��,��. � �� .� - Carlo Electrical $28,567.69 $27,605.81 J.H. Larson $28,637.16 $27,697.33 Mountain States Li htin $31,113.06 $28,086.75 The low quote was from Carlo Electrical at $28,567.69. However, the quotes from Carlo Electrical and JH Larson did not meet the City specifications which were pro- vided to each company in the quote request. Their quotes reflect a similar product type but not identical. The primary difference is the diameter of the lighting unit and the base. These suppliers are proposing an integral base that if damaged would require the entire lighting unit to be replaced at a significantly higher cost than the Mountain States flexible base cover. City specifications require a decora- tive flexible base cover that if damaged is easily and cost effective to replace. Only Mountain States Lighting is providing this type of base. In addition, the City speci- fication calls for 26" diameter lighting units, but Carlo and JH Larson are proposing 22" lighting units. Considering the close proximity of existing lighting units within the downtown area, the difference between these units will be noticed. For consistency purposes and because the other bidders did not meet the City specification for the decorative lights, City Staff is recommending Mountain States Lighting from Conifer Colorado at a cost of $31,113.06. Mountain States has been , the provider of the lighting units for the Arcadia project in 2012 and the north downtown project in 2004. Several additional benefits of selecting Mountain States quote include ease of re- placement as it requires less City staff time to find the correct supplier when a light has to be replaced. Secondly, there is less required replacement material and parts to have in stock and deal with by maintenance staff. Each manufacture has similar looks to the current City standards however they are not identical. Using Mountain States insures that the City is being supplied with the same lighting unit that currently exists in the down town area. The engineers estimate for the lights was $34,200. WSB & Associates Amendment On September 10, 2012, the City approved a professional services contract in the amount of $190,987 for the Ridgemont/Main/TH 13 project. This included the Pre- liminary Design, Plan design, Bidding, and Construction. To date the City has expended $125,911.75 with WSB & Associates for this project. Since the City was successful in securing additional dollars from MNDOT through the Cooperative Agreement process, the plans and specifications have gone through a rigorous approval process through MNDOT. This approval process has delayed the bidding and has increased the overall design work and coordination undertaken by WSB on the city's behalf to secure MNDOT approval. The attached letter dated May 21, 2013 discusses reasons for the additional work and includes a breakdown in the costs for the extra work. The amendment amount is $28,533 or an additional 15% to the original contract. The original WSB Contract did not include the cost for the MNDOT Cooperative Agreement Program. The City learned of this success several months after the WSB Contract was initiated. As ' with many funding applications, additional steps are needed to comply with the funding program. Conclusion To proceed with this project the city council will need to approve the purchase of street lights and amend the WSB contract. There is not a backorder for the shoe- , box style lights. Furthermore, Mountain States is not proposing LED lighting with their quote. If the City Council wishes to install the shoebox style lights on Ridgemont, it is recommended that those lights be part of the bid package for the project and the City would simply be purchasing the decorative lights with tonight's resolution. ISSUES: The central question has to do with the lighting. The Prior Lake downtown area is a focal point for the community. The close proximity of Lakefront Park to the Prior Lake downtown enhances this identity. When the City reconstructed downtown streets in 2004, special streetscaping elements were built to showcase the Prior Lake downtown to provide a sense of community pride and an inviting setting for residents and visitors. These elements included decorative concrete sidewalk, decorative street lighting, landscaping pots, decorative benches, landscaping trees and plantings, and decorative pedestrian treatments. The Arcadia/County Road 21 project in 2012, built upon these special streetscaping elements by incorporat- ing landscaping, decorative sidewalk, decorative streetlighting, decorative signal pole, and a downtown entry monument sign. These previous projects set the standards for downtown Prior Lake. Since the Ridgemont/Main Avenue is the north entry to the downtown, it is appropriate to consider these same standard downtown streetscaping treatments for this project. The roadway alignment will certainly be a vast improvement to the intersection. Dedicated turn lanes and a new signal system will improve the safety and function of the intersection. FINANCIAL IM- The RidgemonUMain/TH 13 project is proposed to be financed by Tax Levy, Mu- PACT: nicipal State Aid, Water Fund, Sewer Fund, Water Quality Fund, Scott County, and MNDOT. The Feasibility Report estimated $2,213,200 for this project. The Capi- tal Improvement Plan estimate for this project was $2,125,000. Based on the final design, the current estimated cost for this project is $2,261,780. MNDOT has awarded an additional $674,763 through the Cooperative Agreement Program which will have a significant effect on City funding sources. Once bids are re- ceived, a final funding source table will be created defining the funding allocations. Funds are set aside in the project budget for each item contemplated herein. The actual costs in for the street lights are under the engineer's estimate so the project at this point is within budget subject to receiving bids for the overall work. ALTERNATIVES: 1. Approve two resolutions pertaining to the Ridgemont / Main Avenue / Trunk Highway 13 Improvement Project (City Project #13-001): 1) Accepting quotes and authorizing purchase of street lighting hardware 2) Amending the professional services contract with WSB & Associates 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. RECOMMENDED Alternative #1 MOTION: � O � PRIp H � U t� 4646 Dakota Street SE � Prior Lake, MN 55372 RESOLUTION 13-xx�c A RESOLUTION ACCEPTING QUOTES AND AUTHORIZING THE PURCHASE OF STREET LIGHTING HARDWARE FOR THE RIDGEMONT 1 MAIN / TH 13 IMPROVEMENT PROJECT (CITY PROJECT # 13-001) Motion By: Second By: WHEREAS, The street lights are scheduled for replacement in conjunction with the Ridgemont / Main / TH 13 Improvement project; and WHEREAS, Due to the manufacturing schedule for this item, advance purchase of the street lighting hardware is necessary to assure it is availability according to the construction schedule for the Ridgemont / Main I TH 13 project; and WHEREAS, The City received three quotes from lighting manufacturers as tabulated below: COIUIPAItiI��= - ��a�� ;� � � � � � �� U�� °; � "�� " ' �`�� ,� N - �� (�.� � '� `'`�§ 4 } � �y' ' ,�� , �, p ��+*+ _---,�-�- i :- `' (� ; ^ � �, ' s�� J i � (�, µ �. ��Y� _ � �� ,Y.� . �• .= � ,� =.��,�' .r' »., �� Carlo Electrical $28,567.69 $27,605.33 J.H. Larson $28,637.16 $27,697.33 Mountain States Li htin $31,113.06 $28,086.75 ;and WHEREAS, The decorative lighting proposetl by Carlo Electrical and J.H. Larson do not meet the City specifications; and WHEREAS, The decorative lighting for the Arcadia / CR 21 project in 2012 was manufactured by Mountain States Lighting and meets the City specifications; and WHEREAS, To maintain consistency and for ease of maintenance, Staff recommends Mountain States Lighting. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council authorizes the purchase of street lighting hardware from Mountain States Lighting in an amount of $31,113.06 for the Ridgemont / Main / TH 13 Improvement Project (City Project #13-001). 3. Costs will be recorded in the Construction Fund (#501-48376-501) for the Ridgemont / Main / TH 13 Project. PASSED AND ADOPTED THIS 10T" DAY OF JUNE 2013. YES NO Hedber Hedber Keene Keene McGuire McGuire Morton Morton Souku Souku Frank Boyles, City Manager o � rxt ti � u r� 4646 Dakota Street SE `�INxESO'��' Prior Lake, MN 55372 RESOLUTION 13-xxx A RESOLUTION AMENDING THE PROFESSIONAL SERVICES CONTRACT WITH WSB AND ASSOCIATES FOR THE RIDGEMONTIMAINITH 13 IMPROVEMENT PROJECT Motion By: Second By: WHEREAS, On September 10T", 2012 the City of Prior Lake entered into a professional services contract with WSB and Associates for general engineering services which included preliminary and construction engineering for the Ridgemont/Main/TH 13 project; and, WHEREAS, On December 4th, 2012, the City of Prior Lake learned it was successful in a MNDOT Cooperative Agreement application for this project; and, WHEREAS, The requirements of the Cooperative Agreement program have necessitated additional work for compliance with the program; and, WHEREAS, WSB & Associates has provided a letter dated May 21St, 2013 detailing the added services. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The professional services contract with WSB antl Associates for the Ridgemont/MainITH 13 Project is hereby amended to include additional services as discussed in the May 21St, 2013 letter from WSB and Associates. 3. The amount of the professional services contract with WSB and Associates for the RidgemontlMainlTH 13 Project is hereby increased by an amount not to exceed $28,533.00. 4. Funding for these engineering services will be funded by the Construction Fund for this project. The Construction Fund #501-48376-505 will be amended for these additional services. PASSED AND ADOPTED THIS 10T" DAY OF JUNE 2013. YES NO Hedber Hedber Keene Keene McGuire McGuire Morton Morton Souku Souku Frank Boyles, City Manager - YYSB R ,,,.,�,�.� engineering • planning • environmenfal • construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 May 28, 2013 Re: Lighting Unit Quote Main Avenue/Ridgemont Avenue Intersection Improvements Prior Lake, MN S.A.P. 201-010-003 / S.A.P. 201-119-002 City Project No. 13-001 WSB Project No. 2020-010 Dear Contractor: The City of Prior Lake is requesting a requote for lighting materials to be installed with an upcoming construction project. The requote consists of two alternatives: Alternative No. 1 which is the original quote and Alternative No. 2 quote that is requested by the City. The City will be constructing a roadway project in the area of Main Avenue and Ridgemont Avenue and is pre-ordering the lighting units to ensure delivery for a mid-September 2013 installation. Please find the attached specifications detailing the lighting unit to bid. Please provide a requote on the enclosed form to Sharon Montague at SMonta�wsben .g com. The deadline for submittal of this quote is 10:00 a.m., June 4, 2013. If you have any questions or require additional information, please feel free to contact Don Sterna with WSB and Associates at (763) 287-7189. WSB & As ciates, Inc � Donald VJ. Sterna, PE Project Manager Enclosures St. Cloud • Minneapolis • St. Paul Equal Opportunfty Employer wsbeng.com K:\01020-010Udmin\COrolructlou Admin�I.IgM1tlnt Afa[eHd BlddinZ\Canitruclion Quo�e - LChtlng Unl[ 101] OSIl ll.doc SPECIFICATIONS LIGHTING QUOTE MAIN AVENUE / RIDGEMONT AVENUE INTERSECTION IMPROVEMENTS CITY OF PRIOR LAKE SCOTT COUNTY S.A.P.201-010-003/S.A.P.201-119-002 CITY PROJECT N0.13-001 A. Lighting Unit Type Special l The Contractor shall furnish a Lighting Unit, Type Special 1. Each Lighting Unit, Type Special 1 shall be in accordance with the applicable provisions of 2545.2R. The light standard shall be non- breakaway, shall be designed for one-inch anchor bolts in a four-bolt cluster per manufacturer's recommendation, shall be fabricated from steel, galvanized, shall have a factory finish color BRONZE — RAL8019, shall be in accordance with the attached detail, shall have a 15-foot nominal luminaire mounting height. The luminaire is suspended by means of a hoolc style decorative arm, see attached detail. The lighting unit shall include the pole, luminaire, brackets, mast arm, outlet, transformer base, and all necessary components for a fully functioning lighting system. SHOP DRAWING TO BE SUBMITTED FOR CITY APPR�VAL. Light standards fabricated from steel, galvanized. The decorative base cover shall be fastened together with stainless steel hardware around the base of the pole. Base cover is complete with a door to access the maintenance opening. The luminaire head, pole, base, outlet, and mast arm are to be factory finish painted, application of polyester powder coat paint, 4 mils rninimum. The chemical compound providing a highly durable LN and salt spray resistant fmish in accordance to the ASTM — B 117-73 standard and humidity proof in accordance to the ASTM — D2247-68 standard. Interior Coating: approximately 2 foot at base end of shaft is mechanically cleaned and coated with a zinc rich epoxy powder. Paint chip of color shall be submitted for approval by the City. The Decorative Luminaires shall be as indicated below, 120 volt, LED lamp. The Decorative Luminaires shall have a factory finish color to match the pole. The housing is constructed of low copper, die-cast aluminum and 0.090" thick spun aluminum. The hinged lens frame is cast aluminum with a stainless steel spring latch for tool-less lamp access. All non-ferrous fasteners required. The LED driver includes a<3kV surge suppression built in. The LED optics chamber shall be IP66 rated. The luminaire shall be ETL listed to U.S. safety standards for wet locations, UL8750 and UL 1598 compliant, and vibration tested to ANSI C 136.31 for Normal Applications. Luminaire and all components shall have a five-year extended warranty. MAIN AVENUE/RIDGEMONT AVENUE INTERSECTION IMPROVEMENTS CONTRACTOR LIGHTING QUOTE S.A.P.201-010-003lS.A.P.201-179-002 CITY PROJECT NO. 13-001 CITY OF PRIOR LAKE, MN WS8 PROJECT NO. 2020-010 PAGE 1 Quote to Contractar May 28, 2013 Page 2 MAIN AVENUE / RIDGEMONT AVENUE INTERSECTION IMPROVEMENTS CITY OF PRIOR L AKF SCOTT COUNTY S.A.P.201-010-003/S.A.P.201-119-002 CITY PROJECT N0.13-001 MATERIALS QUOTE ITEM DESCRIPTION UNIT QUANTITY UNIT COST EXTENDED COST Alternative No. 1 1 Lighting Unit Type Special 1 Each 5 $_�___ �$--_---__—_ 2 Lighting Unit Type Special 2 Each 4 $_________________ $____—___�____ Shipping and Handling Lump $_--____�_ $_------------- Sum Tax�---------------- �------------- (MN State Tax @ 6.875%) Totai - Alternative No. 1 $---------- Alternative No. 2 1 Lighting Unit Special 1 Each 3 $_____________ $_________________ 2 Lighting Unit Special 2 Each 4 $__�_______—_ $—_ —__--__ 3 Lighting Unit Special 3 Each 2 $_______—____ $_-------------- Shipping and Handling Lump $__ —_____— $_—�---------- Sum Tax $------------- $----------- I (MN State Tax @ 6.875%) G Total - Alternative No. 2 $ --------- Official Address Firm Name: By (An authorized signature) Date: Title: � Luminaire: - 4000K LEDs. > 70 color rendering index (CRD nominal �' '�`"`° �tIpE�ED tll�ss w/injection molded acrylic optical plates. � �"' • FEar si�w t 6Llk C�°'P£R, - IP66 rated LED driver. Driver operates �a�-cr�r +�u��n��+ 120-277 VAC, 350M A, � tE�s r�a,rt� 50-60 Hz auto sensing, . � t�, �,, t � � a E� ea�`�jnj:,+ � �ti � — — CEUORn71vE e,IR VENi - 3kV Surge Supression, � �xFOr�+�TEa, y, �ars� >90%. power Factor, <201. THD. �EE srr� • v sEE ��ctFir�rmna - Type III light distribution. �„ • - Operating temperature -40 C to +40 C -----� '-____-,.`_-�--�. �_� ��„_- FOJSIhG� __.---'"' GIE-CaST ALU4Int�! v� • _--y'' FL�JTEd Ht]USI4G MpOIFIEI wi vNTTE f'Lu1ES t� INTEtRA1Eb NECK � SH40E� SkiN! ALUMI�+JM c''2 1/�!" ,.. �i4IM� S�J4 aLUNI+�JN ��i� . MAIN AVENUE/RIDGEMONT AVENUE INTERSECTION IMPROVEMENTS CONTRACTOR LIGHTING QUOTE S.A.P.201-010-0031S.A.P.201-119-002 CITY PROJECT N0.13-001 CITY OF PRIOR LAKE, MN WSB PROJECT NO. 2020-010 PAGE 2 � E �� 4 ' � l�q f-iM1) 1�\� i -- ----- � - - - � � �,d L;E� �_lJ�IiVJ�E�'` j (firr ��r�� tr� fira�i�u� ��y�° �r t�Ri � �Cf � � [,u�.� �cre� �i � 11 ft �,t. '�� ic�i�r��;a��, c�i" ��7�it t�<c� �ri;h a��`liiGr' �tyt� '�� 4��' Ct�v't?►` _ __ P� F� 14� ��#�s'�'r �`��$jCi�T K�AU f��J!{'tF1.11�+' v.��N a:G' �t��1=T�rt 5►-;��' �INISW t� P�li�` I3Vf"4 ��,t..�'A�itaE ��A1_��9 �� ' �'1��1 �€V�ITY E,L�ST�ME� t7s l�� GI��tG F[I�i: f'V�-t�1E��. �'�14F� �a�lL �'t'N`Et�+�ll"dk. ��e � - � �H" �.'1 3F Hl` �fi" F�I[►-� �i�Ali � �l i ; 3'r��" ktt�h,U t1C�C�E L]�t�TCb �CtEI"�9�I �+1��. ��i;5=1�� W1TFi F4�C7;�t�.� RI°1�tt� L1�1E� €�A;��. 'i � �: �.—: s �' _:� LIGHTING UNIT TYPE SPECIAL 1 MAIN AVENUE/RIDGEMONT AVENUE INTERSECTION IMPROVEMENTS CONTRACTOR LIGHTING QUOTE S.A.P.201-010-003/S.A.P.201-179-002 CITY PROJECT N0.13-001 CITY OF PRIOR LAKE, MN WSB PROJECT NO. 2020-010 PAGE 3 f B. Lighting Unit Type Special2 The Contractor shall furnish a Lighting Unit, Type Special 2. Each Lighting Unit, Type Special2 shall be in accordance with the applicable provisions of 2545.2R. The light standard shall be non- breakaway, shall be designed for one-inch anchor bolts in a four-bolt cluster per manufacturer's recommendation, shall be fabricated from steel, galvanized, shall have a factory finish color BRONZE — RAL8019, shall be in accordance with the attached detail, shall have a 15-foot nominal luminaire mounting height. The luminaire is suspended by means of a hook style decorative arm, WITH CITY MEDALLION, see detail. The lighting unit shall include the pole, luminaire, brackets, mast arm, outlet, transformer base, and all necessary components for a fully functioning lighting system. SHOP DRAWING TO BE SUBMITTED FOR CITY APPROVAL. Light standards fabricated from steel, galvanized. The decorative base cover shall be fastened together with stainless steel hardware around the base of the pole. Base cover is complete with a door to access the maintenance opening. The luminaire head, pole, base, outlet, and mast aim are to be factory finish painted, application of polyester powder coat paint, 4 mils minimum. The chemical compound providing a highly durable UV and salt spray resistant finish in accordance to the ASTM — B 117-73 standard and humidity proof in accordance to the ASTM — D2247-68 standard. Interior Coating: approximately 2 foot at base end of shaft is mechanically cleaned and coated with a zinc rich epoxy powder. Paint chip of color shall be submitted for approval by the City. The Decorative Luminaires shall be as indicated below, 120 volt, LED lamp. The Decorative Luminaires shall have a factory fmish color to match the pole. The housing is constructed of low copper, die-cast aluminum and 0.090" thick spun aluminum. The hinged lens frame is cast aluminuxn with a stainless steel spring latch for tool-less lamp access. All non-ferrous fasteners required. The LED driver includes a<3kV surge suppression built in. The LED optics chamber shall be IP66 rated. The luminaire shall be ETL listed to U.S. safety standards for wet locations, LTL8750 and UL 1598 compliant, and vibration tested to ANSI C13631 for Normal Applications. Luminaire and a11 components shall have a five-year extended wananty. Lighting Unit Type Special2 will have decorative City Medallion. MAIN AVENUE/RIDGEMONT AVENUE INTERSECTION IMPROVEMENTS CONTRACTOR LIGHTING QUOTE S.A.P.201-010-0031S.A.P.201-119-002 CITY PROJECT NO. 13-001 CITY OF PR10R LAKE, MN WSB PROJECT NO. 2020-010 PAGE 4 Luminaire: - 4000K LEDs. - _�� > 70 color rendering index (CRD nominal , .�'^ � M P�REn �►ss w/ injection molded acrylic optical plates. + tEar zn�w to�r c��, - IP66 rated LED driver. Driver operates ' S e�c-cr�� .u��nva� 120-277 VAC, 350M A, 4 ��s F�+�� 50-60 Hz auto sensing, � . �, � � , � � D��`CA��T +��1hUM � � � -- CEGORATIVE AIR YEHT - 3kV Surge Supression, , � .,� '� �E�F�knTf�. i� Ca4JSE >90%. power Factor, <201. THD. ��E s�m ' �-- sEe sr�cu�canans - Type III light distribution. : ��' � - Operating temperature -40 C to +40 C ---- —_ I _'_----_�"�� N]ilSlhC� r-- '"' DIE eLUylr,tt+! v! � �_--- FLS1TCn M��"SL*!G NpU]F[EI u� vNTTE fLUTES i INTE��ia�U !IECK ._. SHQbE� SailV ALUNI�JN 2G'' 1/�i" �S!2[M� S�'JV aLUNI!�JM �� MAIN AVENUE/RIDGEMONT AVENUE INTERSECTION IMPROVEMENTS CONTRACTOR LIGHTING QUOTE S.A.P.201-010-0031S.A.P.201-119-002 CITY PROJECT NO. 73-001 CITY OF PRIOR LAKE, MN WSB PROJECT NO. 2020-010 PAGE 5 � t.i � 5 L� �'�, �`-� e�+� `�M1� �. X � 1� ��.� � � . _ --------- _ �_ -_�_ . � ' �i� �.f �'i '_��1��`i�� . t��*� �:�{�� tr� i'r-n�1��,• �r�. �� t�R� � � t:F '�: [ e�c-.a �tje� a L 11 ft rt, '�� eit�t;�zFca±� c�� f,�iY°�:�F �i �Fi b�FO�`tiiar ��yiP `1!� 1�� i>v�F� _ _ P-� F'„ 14' S�A�fi� ��AiG�� UR�J 0+��!Klt:�}� ' ��5'fili $,0' �IA!i�f�� ShA�T �El�IS�# �� F�I�v' [lW�R �i4��'+��1i�?E ?�t_FD'.'3 �� lu�f ��V�f�t' EL�STak��R C7l L�S P�� C1�BiG ��7�T; f�+t1 �:�_�4N �b�LL �tuU�a�l��'� ��5:: t�i` i.fl �� HY �t�' k�t(.�-± tliAN ��I1; ' 3'xF3' ftl�frD fICILE L��I�dCE� 3L1►7VI1 8�1�" � �*��5-#:U '�r1Tt� k[G;Fi�� R�i� i.IN£R P+4:�r. i { : ; f - r _- j - "`'_ •:,\ ..•---�=• -.. ; ;� � � _ �'�'_.\ oF PRlp� \\ _ . , �/! � �Y � .. � � � � � � U t'+1 �7 �P � ,�( �(_l __ _ ,!, n NESp l�. i�.. V_t , I -- � I � i,�' � LIGHTING UNIT TYPE SPECIAL 2 MAIN AVENUE/RIDGEMONT AVENUE INTERSECTION IMPROVEMENTS CONTRACTOR LIGHTING QUOTE S.A.P.201-010-003/S.A.P.201-119-002 CITY PROJECT N0.13-001 CITY OF PRIOR LAKE, MN WSB PROJECT NO. 2020-010 PAGE 6 C. Lighting Unit Type Special 3 The Contractor shall fiunish a Lighting Unit, Type Special3. Each Lighting Unit, Type Special3 shall be in accordance with the applicable provisions of 2545.2R. The light standard shall be direct- btuial, shall have a factory fuush color BRONZE, shall be in accordance with the attached detail, shall have a 25-foot nominal luminaire mounting height. The luminaire is suspended by means of a 48 inch mast arm. The lighting unit shall include the pole, ltuninaire, brackets, mast arm, outlet, transformer base, and all necessary components for a fully functioning lighting system. SHOP DRAWING and COLOR SAMPLE TO BE SUBMITTED FOR CITY APPROVAL. Luminaire Shoebox Style Fixtttre Housing - One piece unitized precise heavy wall shoebox style aluminum construction comprised of low copper (< 0.2°/a Cu) aluminum alloy. Module Support Frame is fastened to the Housing with a stainless steel hinge and secured with a tool-less stainless steel latch. Housing and Support Frame is sealed with an extruded closed cell gasket. Fixture Mountings - Arm - One piece heavy wall extruded aluminum with internal draw bolt guides. Arm is secured to housing and pole with stainless steel draw bolts. Finish - Electrostatically applied Polyester Powder Coat. The chemical compound providing a highly durable UV and salt spray resistant finish in accordance to the ASTM — B 117-73 standard and humidity proof in accordance to the ASTM — D2247-68 standard. Optical Module — Low copper A356 alloy (<.2% copper) cast aluminum housing. Integrated clear tempered 3/16" glass lens sealed with a continuous silicone gasket protects emitters (LED's} and emitter Reflector-Prism optics, and seals the module from water intrusion and environmental contaminants. Entire module meets an IP67 rating. Emitters (LED's) high output, Neutral White nomina14000K CCT for the entire module. Lighting Output — Comparable to a 250 watt High Pressure Sodium Shoebox Luminaire The Reflector-Prisms are arrayed to produce IES Type III light distributions. Module and drivers factory wired using water resistant, insulated cord. Lens, module and drivers are field replaceable. Driver — driver is UL and cLTL recognized mounted on a single plate and factory prewired with quick-disconnect plugs. Constant current driver is electronic and has a power factor of >.90 and a minimum operating temperature of -40°F. Drivers accept an input of 120-277V, 50/60Hz. MAIN AVENUE/RIDGEMONT AVENUE INTERSECTION IMPROVEMENTS CONTRACTOR LIGHTING QUOTE S.A.P.201-010-0031S.A.P.201-119-002 CITY PROJECT NO. 13-001 CITY OF PRIOR LAKE, MN WSB PROJECT NO. 2020-010 PAGE 7 Pole Fiberglass - Natural finish Color - Pigments and LTV inhibitors integrated into the resin, High-perfortnance IJV- and weather resistant pigmented polyurethane coating Capped Wiring access hole standard Direct Burial sryle Anti-rotation flare structurally integrated into pole base during manufacture Mast Arms Material: Aluminum, powder coated colors to match poles. The chemical compound providing a highly durable UV and salt spray resistant finish in accordance to the ASTM — B 117-73 standard and humidity proof in accordance to the ASTM — D2247-68 standard. '�—_ 4� � . � �.-_—�� LED Luminaire 25 ft Mountfng Height FIBERGLASS POLE ��- 10% OF pOLE +2' � � LIGHTING UNIT TYPE SPECIAL 3 MAIN AVENUE/RIDGEMONT AVENUE INTERSECTION IMPROVEMENTS CONTRACTOR LIGHTING QUOTE S.A.P. 201-010-0031S.A.P.201-119-002 CITY PROJECT NO. 13-001 CITY OF PRIOR LAKE, MN WSB PROJECT NO. 2020-010 PAGE 8 i �T'" �- O O O IO 1O O O O O� u1 • � C� C O �17 O P! O O O 4Y f0 n x � �� f�� ` p � o �� w � z V n r�, `R vt ° N ° ± t ,, �? V � � ea w : ,� , m �A F " -' � a o 0 0 0 = g o o n 0 0 �'' ` � N F � Cj G � GG ' ,i" V If') p �11 1f) tt <D t;,� . M �� a m V � p 1� M r� .. y a H�j fR �� f9 t9 d � tf! $$ a � � � ° o r M . � o c $ ui �o �'+ ;�; r�i c� � "� z ti�� n o 36". � �- M T � � co ri � � �o ►� Z p w w ` w � � v' �� ' eNn p � t) � _ m � Q :4; '3 > . Q Y F„ ':� , Z� W 4°. � z y ° o, ° o 0 o r`�i, . V Q � o c � � � ,� '�. N �� Z � �^r;a � v��, N � � : . a N M �� i f9 w �, eA as v► : 7 � o ° o � �o' �o, g ° o o � ao � � � o 0 0 � � � 1� a�o m m � rn a o ��, ,� f' V ' �- pp � y � r- � � N . � V O � � � � V � � � � p[ U O � � rg a m J W P,S�• LL1 • �•,�,�� O � F � o Pc' O o 0 o Q vi � ro '2a rn rn � � ��o, rn rn,� �2 � ; � � N � a � � � � � � H I , r� V� N � + � � o � � 'S ; I �, .y:. �O � I `ri �[ � t' . �� o o O o � o o O O o � � O O O O O i. �� Q Y1 V' r p O f� tl' lV � � � Y Q � 111 � w � � y V O , ,b1 � F � � tq v1 � c'�i u v N N y� . f y � � u� w € � w w w E E ,u L'3 r°}�_ E , , J � � "� ? + d � � � . � � , �, 4 k ' € o � . Q .0 e�'� � .�C ;, �' H ; � r� � Z e C � ` W F '� .'�C � � � g a ,- N • � j �+ � •� �l. Z � W �,,, N � rn� O {V .- N t7 C n � �i . �11 p a c ti ap Q � � � N c� Z �� d o '' Q z � � = U y � � S � D '9 � ¢ H H �� y � c c�� x 'r c� F� C ro �� .., M Q > > � � 7 � m �1 w � � � a � f� ' (9 0 Q � �� c c c � N � .. $�: p� � d � � � a y � ~ �' � t ?� Z O C i �"; :� \ Q r J OI :C Z 0 ..t 0) cA O� t . 3 1' Q :7 � cn � 2 a � :7 :7 vJ � Z .p $ � `• ` C w q N K .. ~ �y � a � � � � s =�� ¢ ° � �� o � m �� a Z � Z �0. � � _ � � � ` � o Q {tI ,,.� d ' � O CS ; 2 Z �- N M Y F J z r- N M 'Q � O O LL � r� 4 O a � F- Z Quote to Contractor May 28, 2013 Page 2 MATIV AVENUE / RIDGEMONT AVENUE INTE�tSECT�ON TMP�tOVEM�NTS CITY OF PRIOR LAKE . SCOTT COUNTY S.A.P. 201,-010-003 / S.A.P. 2Q1-1�9-002 \ ' ' CITY PROJECT N0.13-001 MAT�RIALS QUO'�E + "` ITEM D�SCRIPT[ON UNI7 QUANTI7Y UNIT COS7 EX7END�D COST •.� Alternative No. 9 � O�� j� �, 00 1 Llghting Unit 1'ype Special 1 Each 5 $� '� 2 Lfghting Unit Type Speciai 2 Each 4 $ � � 0 .oi� � �1 �b�o vn Shipping and Handiing Lump �, " � � Sum TaX $ $ t �'3�. b� (MN State Tax•@ 6,875%) $ ��•/ ��, / a � � l� 1 Total • Aiternative No.1 , � Alxernative No.2 � � O �� $ �/ !� �� 1 Lighting Unit Spectaf 1 Each 3 $ 2 Lighting Unit Speclai 2 Each 4 $ `�, a70. oc� $ 1 } �, t�t� 3 Lighting Unit Special3 ��h 2 $ � � v � �� $ � � � � �� Shipping and Handling Lump � O �• � Sum Tax $ $--t-j-� �� (MN State Tax @ 6.875%} r/ . �� E Total -Alternative No. 2 -- 1 � � Offictal Address , Flrm Name: �Y 1 'O � I'^0�^5�� "' Carlo Elec#ricat ��`�"; �80� 4th Avenue sauth Minneapolis, MN 55419 � (Ana thoriz signature) Date; ,_._, � �/� � 1'itle: U� ZQ- PYQ $+ c?�17", _ _ _ _ Quotc to Contrnccor � May 28, 2013 Page 2 MAIN AVENUE / RIDGEMONT AVENUE IN'�ERSECTION IMPROVEMENTS CITY OF PRIOR I,AKC SCOTT COUNTY S.A.P.201-010-003/S.A.P.201-119- C1TY PROJECT NO. 13-001 MATERIALS QUOTE �� ITEM DESCRIPT�ON UN1T QUANTITY UNIT COST EX7ENDED COST Alternative_No.1 ✓ 1 71 �. DD $�� 5-��' 0 J 1 Lighting Unit Typa Special 1 Each 5 $, d` 2 Lighting Unit7ype Special 2 Eech 4 $. 3 3 0 5. n� $ j 3� 2 2�' � � Shipping and Handling Lump $- a pQ $ O• �� . Sum -r�x ,�: � � �Z,1 � $_� �/Z , / � � {MN 5tate Tax @ 6.875%) I Total • Alternative No.1 � �'" ' ��, / L j ' Alternative No. 2 f � � • . �I l.ighting Unit Special 1 Each 3 :$� �' �� 5 � p� $� l � U 2 Lighting Unit Special 2 Each 4 ';$: `� 3 ��', 0 �_ �� 3 Z 2 �. �U �� 3 Lighting Unit Special 3 Each 2 $. �� J `� d � �' �� U �� Shipping and Handling Lump $ � z �' � U $ "�� Sum ,._ Tax � I��b�� (g��s (MN State 7ax @ 6.876%) f" Total - Alternatfve No. 2 � Z C1 U p� 7 CJ � O�cial Address Firm Name: .,� �-} �.. /�S l� �2��'��/ Cri �6 �. n� S� '-� /�-��- �I � y�� -�, � � l � _- � ��'s's��z I By : � (An aukhorized signature) � � 7itlet �- /�rF�•T!i✓lr" ,�� .G� �- Datei: � Quote to Contractor May 28; 2013 Page 2 MAIN AVENUE / RIDGEMONT AVENUE INTERSECTION IMPROVEMENTS CITY OF PRIOR LAKE SCOTT COUNTY S.A.P. 201-010-403 / S.A.P. 201-119-002 � CITY PROJECT N0,13-001 MATERIALS QUO'I`E � I7EM DESCRIPTION UNIT QUAN7ITY UNIT COST EXTENDED COST Alternative No.1 � � Lighting Unft Type Speciall Each s $ 2910.00 $ 14,550.�0 2 Llghting Unit Type Special 2 Each 4 $ 3410.00 $ �$ Shipping and Handling Lump $ 985.00 $ 985 .00 Sum ' Tax � $ 1938.06 � (M N State Tax @ 6.875%) Total - Alternative No.1 g 31,113 . Alternative No. 2 1 Lighting Unit Special 1 Each 3 $ 2920.�0 $ $76�.a� 2 Lighting Unit Speciai 2 Each a g� 3420.Q0 � 13,680.00 3 Lighting Unit Special 3 Each 2 $ 1277.00 $ 2554.00 � Shipping and Handling Lump $ 985 $ 985 . sum Tax $ $ 1718.33 (MN State Tax @ 6.875%) Totai • Alternative No z � $ 27,697,33 Officiai Address Firm Name: Mountain States Lighting By -�,� (An authorized signature) pate: 6/4/2013 T�tie: President/Owner � W �7� �,l,sSO�� engineering � planning � environmenta!• constructian 7at Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 May 21, 2013 Mr. Larry Poppler � j City Engineer . : City of Prior Lake 4646 Dakota Street SE Prior Lake, MN SS372 � Re: Main/Ridgemont Avenue/TH 13 Intersection Improvements Request for Extra Services City of Prior Lake, MN � WSB Project No. 2020-01 Dear Mr. Poppler: I am writing as a follow-up to my conversation and emails requesting consideration for � additional design service fees for expanded scope of services that were added during the design/development phase of the project. The main impact to our original design services contract occurred as a result of the City's successful selection for State Funding participation of $674,763 toward construction and engineering costs. As with any State or Federal Funding participation, additional project development, funding specific requirements, and increased plan review steps come attached to State Funds. These funds became available during the later stages of the design and plan.preparation phase wkuch is great news for the City; however, it came with additional design, plan preparation, and specification requirements to secure the funding and receive State plan approval. This work, along with the City's efforts on trying to solve the loss of the existing Zamboni building, coupled with innprovements to the Kop Community Garden area, , inereased the scope of work outlined in the original RFP for the project. Attached is a brief description of the additional services and associated fees for your review and approval. Early in the design process, it was discussed how to handle extra work items, and it was decided to handle them as the project developed by notifying the City and keeping track of the costs to evaluate the extra services at the end of the design phase. The Main/Ridgemont Avenue/'�H 13 Intersection Improvements is not an overly complicated project but with the addition of State Runding sources and the opportunity to enhance the Kop Comrnunity Garden area to aerve a multi-purpose function, additional design effort was required to meet the projects goal of construction in 2013. At this time, we are requesting that additional design services be allocated to the proj ect to cover the additional services during the later phases of the final design for unanticipated work. WSB is, hereby, requesting that an additiorial $28,533 in additional design services be added to our contract. Again, it was a pleasure working with the City on this project, and we look forward to successful completion o£ construction and the opening of the new intersection later this year. � St Claud • Minneapolis • St, Paul Equal OppoRunity Employer wsbeng.com �,��xvaSavlcaH.TR.Ipopp1a0321U.�a i Mr. Larry Poppler May 21, 2013 Page 2 of 2 If you have any questions or require additional information, please call Mr. Don Sterna, Project Manager, at 763-287-7189. Sincerely, WSB & Associates, Inc. ACCEPTED BY: City af Prior Lake Donald W. Sterna, PE Name Vice President Attachment Title Date � I EXTRA WORK ITEMS The following is a hrief summary of the extra services incurred during the design phase of the proj ect for your review. Also, following is a brief discussion, along with associated costs for each item of extra work items incurred for your review. 1. Kop Community Garden Parking Lot Design: As the project developed, the realization that the "Quoz�set Hut" used to house the Zamboni was being removed, and no new bt►ilding was in the plans that would accommodate the Zamboni. The City worked with the Hockey Association that led to a new building to horxse the Zamboni. These discussions led to participation from other community groups that resulted in a larger footprint for the building. As a result, WSB was requested to design and include into the ; project a new and larger paved parking lot, along with adjustments to the adjacent stone retaining walls, grading plans, typical sections, cross sections, and quantity calculations that were designed for this additional project scope. WSB incurred $3,487 in staff time performing this work. 2. MnDOT Cooperative Agreement Design Services: WSB's original proposal was approved before the City was notified of their successful funding application from MnDOT in the amount of $674,763. The plans were near the 90% plan stage which were developed per State Aid requirements when the City was notified of the selection. Anytime MnDOT provides State Funding, different design standards apply, as well as the level of detail contained in the plans are increased so each of their specialized 19 functional design review groups can review the plan. MnDOT has also implemented a new requirement to prepare a separate Transportation Management Plan for projects touching a State Highway. As a result of State Funding, MnDOT requested additional work be introduced to take care of a few design concerns relating to drainage, environmental remediation, increased truck turning radius in the NE corner of CSAH 44, and pedestrian accommodations. The resulting six-month review process also invoked � additional design personnel to inject their comments on the City Streets. The typical State Aid review is three to four weeks involving one or two reviewers, not the 19 to 24 reviewers, and three different review steps that State Funded projects are required to proceed through before final plan approval can be obtained. i WSB is requesting an additional $20,894 in additional compensation for this expanded scope of work. �. 3. MnDOT Preliminary Layout Preparation: The successful selection for Cooperative Agreement Funds, as described above, comes with conditions the City needs to meet in order to receive State Funding. One of these conditions is to prepare a Pxeliminary Layout of the proposed project geometrics that is used to route through MnDOT's Layout Committee for comment and approval. This is a necessary step that aIl State Funded Projects must follow that requires a Staff-Approved Layout before any State Funds can be encumbered. This involves preparing a separate layout following MnDOT's strict layout criteria. The original proposal did not include services £or this additional scope of work, and we are requesting additional compensation for this expanded scope of services. WSB is requesting an additional $4,152 in additional compensation for this expanded scope of work. Extra Workltems Page 1 i � I � � Estimate of Cost � �//� i /�/ SB M�IN� RIDGEMONT AVE/ TH 13 IMPROVEMENTS I � � & Asrodates, hrc. PRIOR LAKE, MINNESOTA ; ADDITIONAL DESIGN SERVICES Date 5/21/13 A.) PLAN DE9IGN PHASE ProJcet Projwt Total Mem r En ineer Sr. Txfi Cterical Houre Cwt i ' Task No. DescrlpNon 1 KOP CONIINUNITY GARDEN PARKING LOT A. Removal Plan Pr eratlou 0 2 2 0 4 5394.00 B. Perldn Lot Ls out and Dosl 2 8 t6 0 26 S2 716.00 C. uanti Celculetiona/Te6ulationPro areGon 0 3 1 0 4 $377,00 SUBTOTAL 2 13 19 0 34 S3 48T.00 2 COOPERATIVEAGREEMENTDESIGNSERVICES ! A Pro ect Man emeot A ent CoordlnaHon 8 0 0 0 6 St I36,00 B. Desl wd Plan 1'ro aradon 8 40 40 0 68 S9 016.00 C.Tre�cMan emeotPlen don 2 16 2 2 22 52064AU � D. MnDOT Fmctional Grou CO Reviaw Process 4 32 40 0 76 S7 728.00 E. Coo eredve A eemmt Document Pw azadon 2 6 0 2 10 5950.00 ; SUHTOTAL 24 94 82 A 202 S20 894.00 i 3 MnDOT PRELIMINARY LAYOUT PREPAAATIOIIV I A.MnDOTCoordinatioolLeUecs 5 0 0 2 7 $836,00 i B. La oat Pro aretion 4 2 24 0 30 S3 316.00 SUBTOTAL 9 2 24 2 37 S4,t52.00 i TntelHoura 35 109 125 6 273 528533.00 i our(y Co,rts 142 90.00 107.00 63.00 � Labor Cw6 S4 970.00 S9 810.00 S33 375.00 5378.00 S28 533.00 Subtoml Ueslgn Labor 528,533,00 ! Total Deslgn Phase $28,533.00 i � i i i � I � � i � i I i ! I ( � Main Street- Ridgemont Ave exlra Design aervicea 6/21/2013 June S, 2013 �'�� '�� `� (.;I OF CC)MMERCE Mayor and City Councilors City of Prior Lake 4646 Dakota Street SE Prior Lake, MN 55372 Mayor/City Councilors: The Prior Lake Area Chamber of Commerce supports the reconstruction project the City is contemplating at the Main/Ridgemont/44 intersection, and encourages the City to purchase and place an electronic monument sign at this intersection that will designate the entrance to our powntown business community. In order for our powntown to continue to grow, and our small business to prosper, we need to tell people where Downtown is and about the great events and activities we host to encourage people to Shop Local, Shop Often. For many years we have heard of the need for additional signage designating Downtown as a destination for residents and visitors. The City's 2030 Vision and Strategic Plan calls for the promotion of economic development, and our powntown as a community center for gathering, shopping, walking and entertaining. The Prior Lake Chamber believes this type of signage is overdue and ultimately will improve the economic competitiveness of our small businesses and the vibrancy of our powntown as a commercial core. Thank you for considering our input in support of these improvements. Sincerely, 2013 Prior Lake Chamber Board of Directors Chad LeMair, President-Owner of Above All Hardwood Floors & Carpet, Performance Construction & Above All Distribution _ Gary Meyer, Vice President, Prior Lake State Bank Dave Chromy, Past President, Village Market Kami Thompson, Treasurer, New Horizon Academy F'.U. R��x 114 F'rior L,�k��, MN i53i2 (952) 440-100O