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HomeMy WebLinkAboutAgenda & MinutesREGULAR COUNCIL MEETING AGENDA February 21, 1995 2. 3. 4. CALL TO ORDER ........................ 7:30 p.m. PLEDGE OF ALLEGIANCE CONSIDER APPROVAL OF MINUTES OF PREVIOUS MEETING CONSENT AGENDA: a. Consider Approval of Invoices To Be Paid b. Consider Approval of Animal Control Report c. Consider Approval of Building Report d. Consider Approval of Fire and Rescue Report e. Consider Approval of Street Lighting Policy f. Consider Approval of Treasurer's Report g. Consider Approval of Amendment to Special Assessment Policy. h. Consider Approval of Preliminary Fourth Quarter Financial Report. i. Consider Approval of 1994 Variance Summary Report j. Consider Ratification of Appointment of Chair to Park Advisory Committee. PRESENTATIONS: PUBLIC HEARINGS: OLD BUSINESS A. Consider Approval of A Resolution Approving Plans and Specifications and Ordering Bids for Sand Point Parking Lot Improvements (Project 94-06) B. Consider Approval of Amendment to Park Dedication Ordinance and Response to Wetland Requirements. C. Consider Approval of a Resolution Providing For the following Additional Allocations: 1. Office Remodelling 2. Micro Computer Network 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER T I' i COUNCIL AGENDA February 21, 1995 Page 2 10. NEW BUSINESS A. Consider Approval of Sidewalk Policy B. Consider Approval of Preliminary Plat and Vadance for Windsong On The Lake, Second Addition. C. Consider a Resolution Approving Final Plat of the First Addition to Westbury Ponds and Developer's Agreement. D. Consider Approval of Recommendation to Appoint an Architect for the Public Works Maintenance Garage Construction Project. OTHER BUSINESS ANNOUNCEMENTS/CORRESPONDENCE Ao 11. A22195.WRT ADJOURNMENT 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EHPLOYER MINUTES OF THE CITY COUNCIL Monday, February 6, 1995 CALL TO ORDER -Mayor-Afldren called the meeting of the Common Council to order on Monday, February 6, 1995 at 7:30 p.m. in the City Council Chambers. Present were: Acting Mayor Kedrowski, Councilmembers Greenfield, Scott and Schenck, City Manager Boyles, Assistant City Manager Carlson, Planning Director Rye, Public Works Director Anderson, Parks and Recreation Director Mangan, Acting Assistant Engineer Boettcher, MSA Consultant Roschar, Attorney Kessel and Recording Secretary Birch. Mayor Andren was absent due to illness, therefore the voting will reflect only those members present. PLEDGE OF ALLEGIANCE - Acting Mayor Kedrowski led the Pledge of Allegiance and welcomed everyone to the meeting. CONSIDER APPROVAL OF MINUTES OF PREVIOUS MEETING - MOTION BY GREENFIELD, SECONDED BY SCO'l-r, TO APPROVE THE MINUTES AS SUBMITTED. Upon a vote taken, yeas by Greenfield, Kedrowski, Scott and Schenck, the motion carried. CONSENT AGENDA: ao do Consider Approval of Invoices To Be Paid Consider Approval of Change Order #3 for Fire Station #1. Consider Approval for Both a Written and Taped Transcription of That Portion of the January 17, 1995 Minutes Pertaining To The Prindle Request for a Feasibility Study. Consider Approval Resolution adopting Findings of Fact and Approving An Agreement for a Refund of Certain Assessments to Daniel and Betty Scherer. Consider Approval of Pipeline Setback Ordinance. Consid:~r Approval of Resolution Encouraging Prompt Action on the part of the Spring Lake/Prior Lake Watershed Board to Resolve Spring Run Off Hazards to Prior Lake Properties. Acting Mayor Kedrowski removed item (f) and placed it under presentations in order to allow a representative from the Watershed Board to address the Council with their concerns. 16200 Eagle Creek Ave.~ Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN E~10'AL OPPORTUNITY EHPLOY~R Prior Lake City Council Minutes February 6, 1994 MOTION BY SCHENCK, SECONDED BY GREENFIELD, TO APPROVE CONSENT AGENDA ITEMS (a) THRU (e). Upon a vote taken, yeas by Greenfield, Kedr°wski, Scott and Schenck, the motion carried. PRESENTATIONS: Dana Hesser, Prior Lake's representative to the Human Services Board Resource Council, reviewed the overall purpose of the Council since its inception as a state agency 1978. Ms. Hesser works with the day care provider of mentally handicapped persons in Lydia and a work place center located in Shakopee. Ruth Ann Mueller, who serves on the Mental Health Subcommittee (mandated by the state in 1979), discussed her role on the subcommittee. Marge Gleason, President of the Resource Council, reviewed her role as the president which includes assisting the Board of Commissioners in their budget review, tax levies, and other financial details. Ms. Gleason also discussed the Redesign Committee, which has received a $250,000 federal grant to coordinate efforts through all Scott County agencies in order to give persons in Scott County better access to the services available. The Council thanked Marge, Dana and Ruth for their presentation. Bo Dr. Les Sonnabend, Superintendent of School District #719, briefly discussed the February 14 bond referendum and reiterated the need for its passage. Councilmembers thanked Dr. Sonnabend for coming. MOTION BY GREENFIELD, SECONDED BY SCHENCK, TO APPROVE A RESOLUTION EXPRESSING SUPPORT FOR THE PRIOR LAKE/SAVAGE SCHOOL DISTRICT. Upon a vote taken, yeas by Kedrowski, Greenfield, Scott and Schenck. The motion carried. Consent Item (f) - Consider Approval of Resolution Encouraging Prompt Action on the Part of the Spring Lake/Prior Lake Watershed Board to Resolve Spring Runoff Hazards to Prior Lake Properties. City Manager Boyles reviewed the Council's winter workshop discussions concerning the Watershed and the resulting resolution to encourage the Watemhed Board to resolve the spring runoff hazards. Betty Ericson-Kotek, President of the Watershed Technical Committee, addressed the Council and stated that the Board wished to receive a copy of the City's storm water utility plan. She also expressed a desire for a meeting with Councilmembers and staff and expressed concern over the lack of communication between the Watershed Board and Council. -2- Pdor Lake City Council Minutes February 6, 1994 Ms. Kotek also suggested that the City consider sending a representative to the Watershed Board meetings. Councilmembers concurred that communication between the two bodies should be improved. MOTION BY GREENFIELD, SECONDED BY SCOTT, DIRECTING STAFF TO SET UP A JOINT MEETING BETWEEN THE WATERSHED BOARD AND COUNCIL FOR A DATE THAT IS MUTUALLY AGREEABLE TO BOTH ORGANIZATIONS. Upon a vote taken, yeas by Kedrowski, Greenfield, Scott and Schenck. The motion carried. Council elected not to adopt the resolution as discussed previously. PUBLIC HEARINGS: Conduct Public Hearing on 1995 Improvement Projects and Consider Approval of Resolution Ordering Improvements and Preparation of Plans on the following: Project 95-01 Ridgemont Circle Acting Mayor Kedrowski called the public headng to order and read the public notice as it appeared in the Prior Lake American on January 21 and January 28, 1995. Public Works Director Anderson introduced Tom Roschar and Paul Boettcher of TKDA and then discussed the proposed improvements to Ridgemont Avenue. Mr. Anderson then displayed overheads depicting the proposed location of sanitary sewer and water lines on Ridgemont and reviewed the Project's cost ($294,700) annual payment, interest charges, cdteria for deferral of the assessments and other details relating to the improvements. Discussion occurred regarding construction activities on Ridgemont, cost of improvements, sewer and water extensions, and current zoning of the Haferman property. Two letters were entered into the record: One from Attorney Norbert Traxler representing Larry Haferman, 15831 Ridgemont Avenue SE, objecting to the public works projects relating to water and sewer, and a letter from Bruce Burnham, who owns property at 15785 Ridgemont Avenue, expressing approval of the project. The following residents addressed the Council to express their views and concerns on the project: Patty Sotis - 15605 Ridgemont Avenue - Questioned whether the city will provide another road leading into Lakefront Park during the reconstruction. She also expressed concern over the -3- Prior Lake City Council Minutes February 6, 1994 amount of traffic on Ridgemont, and the timeline for the project. Larry Anderson replied that if the project is approved there would be a bid opening on April 17 and a public hearing on the assessments by May 15. The project would start in June with an anticipated August completion date. Frank Muelken, speaking on behalf of the Hannen family, expressed concern for Mrs. Hannen who is on a fixed income and cannot afford the expense. Mr. Muelken stated that the value of the property will not be significantly enhanced by the proposed improvements and stated that Mrs. Hannen prefers using her current septic system and well. Ron Edwards 15590 Ridgemont - Objected to the cost. Johnna Braaten - 15630 Ridgemont Avenue - stated that she could not afford the cost. Dirk Braaten, 15630 Ridgemont - expressed concern over the cost. The public comment portion of the meeting was closed at 8:50 p.m. Discussion occurred regarding life expectancy of the proposed street, and questioned who would assume the liability of a septic system or well should a resident be excluded from the sewer and water hook up should the existing systems fail at a later date. City Attorney Kessel replied that the property owner is responsible for connecting to the city's water and sewer, that the city would not be obligated to pay the cost. Council discussion occurred on the feasibility of coordinating reconstruction of Lakefront Park in conjunction with the Ridgemont Project, and whether a cost savings would be possible. Larry Anderson stated that 50% of the cost is being assumed by the city because Lakefront Park abuts Ridgemont Avenue. MOTION BY KEDROWSKI, SECONDED BY SCHENCK, APPROVING THE RESOLUTION ORDERING IMPROVEMENTS AND PREPARATION OF PLANS ON 1995 IMPROVEMENT PROJECT (RIDGEMONT CIRCLE AVENUE - PROJECT 95-01) AND INCLUDING AREAS 4, 5, 6, 7, AND 8 AS STATED IN THE RESOLUTION. -4- Pdor Lake City Council Minutes February 6, 1994 Upon a vote taken, yeas by Kedrowski, Greenfield, Scott and Schenck. The motion carried. Acting Mayor Kedrowski closed the Public Hearing at 9:10 p.m. Project 95-02 Creekside Circle - Acting Mayor Kedrowski called the public hearing to order and read the public notice as it appeared in the Prior Lake American on January 21 and January 28, 1995. Public Works Director Anderson then displayed overheads depicting the proposed reconstruction including grading, base, storm sewer, concrete curb and gutter, bituminous surfacing and appurtenant work, criteria for deferral of the assessments and other details relating to the improvements. The meeting was opened to public comment. The following residents addressed the Council: Paul Trapp - 16700 Creekside Circle - had questions regarding the city's plans for the end of the street by Highway 13 and whether there were plans for a frontage road. Mr Trapp requested more advance notice to people affected by projects of this magnitude. Martin Kraska - 16644 Creekside Circle - had a question regarding the open drainage ditch. Loren Hamel - 16602 Creekside Circle - expressed concem regarding sand accumulating on his lot during snow plowing. Mr. Hamel also asked how the front footage cost is figured. Al Monnens - 16697 Creekside Circle - had a question regarding the storm water quality catch basin. Roger Bressnahan - 16660 Creekside Circle - had a question regarding curb and gutter installation. The meeting was closed to public comment. Council discussion occurred regarding the necessity for curbing and the liability (if any) of prospective buyer if property owners are notified several months to a year in advance. MOTION BY SCHENCK, SECONDED BY SCO'n', TO APPROVE THE ORDERING IMPROVEMENTS AND PREPARATION OF PLANS ON 1995 IMPROVEMENT PROJECT (CREEKSIDE CIRCLE PROJECT 95-02) INCLUDING AREAS 4 THROUGH 8 AS STATED IN THE RESOLUTION. -5- Prior Lake City Council Minutes February 6, 1994 Upon a vote taken, yeas by Kedrowski, Greenfield, Scott and Schenck. The motion carried. Project 95-03 Titus Addition - Acting Mayor Kedrowski called the public hearing to order and read the public notice as it appeared in' the Prior Lake American on January 21 and January 28, 1995 and apologized to the audience for the late start on public hearing. Public Works Director Anderson discussed the proposed improvements in the Titus Addition which included: assessment costs, project costs, interest rate etc, and presented an overhead of thearea streets. The following persons addressed the Council: Dianne Zek - 13360 Hickory Avenue - inquired about the road maintenance fund, and stated that she had lived in Titus addition since 1977, and to her knowledge there had been no maintenance performed by the city and asked why. Larry Anderson explained that Pike Lake Trail is on MSA funding. However, these funds are inadequate to fund all the projects in Prior Lake. Mrs. Zek was against the reconstruction project. Bill Husser, 13289 Hickory Avenue - opposed the project at this time, and inquired as to whether the city could do a chip coat/seal coat application at this time instead of reconstruction. Larry Anderson commented that it is not a critical issue whether the reconstruction is done this year or next year, but over time, say in five years, the cost of the project will increase because of deteriorating street conditions and inflation. Harold Bohlen - 13380 Hickory - expressed an interest in the neighborhood being allowed to hook into the interceptor sewer in front of their property. Steve Bennett - 4764 Martindale Street - objected to the project. Lois Brunson - 13365 Hickory - objected to the project. Bruce Archibald - 13329 Hickory Avenue project. objected to -6- Pdor Lake City Council Minutes February 6, 1994 Tom Cosgrove 13261 Henning Circle - opposed the project and to paving of Pike Lake Trail. Linda Lehman -13231 Henning Circle - opposed the project. Carol Arenson - 4723 Martindale - opposed the project and would like to see better maintenance of Pike Lake Trail. Nancy Jepson 13207 Henning Circle Opposed the project. Bruce Hennen project. 4671 Martindale Street - opposed the Public comment was closed at 10:40 p.m. Council discussion occurred regarding whether the project should be delayed. Each Councilmember acknowledged to the public that the longer the project is delayed the more costly it will be for residents in the future. Council concurred that the Public Works department should sealcoat the blacktopped streets. Larry Anderson confirmed that dust control on dirt streets is typically charged to the benefitting property owners. MOTION BY GREENFIELD, SECONDED BY SCHENCK TO EXCLUDE AREA 3 (TITUS ADDITION - PROJECT 95-03) FROM THE 1995 IMPROVEMENT PROJECTS. Upon a vote taken, yeas by Kedrowski, Greenfield, Scott and Schenck. The motion carried. MOTION BY KEDROWSKI, SECOND BY SCOTT, TO DIRECT STAFF TO WORK WITH LEO VIERLING TO INSTALL DRAINAGE DITCHES ALONG PIKE LAKE TRAIL TO TEMPORARILY-CONTROL EROSION OF THE ROAD. Upon a vote taken, yeas by Kedrowski, Greenfield, Scott and Schenck. The motion carried. A short recess 'was called. The meeting reconvened at 11:05 p.m. Due to the lateness of the hour and the fact that people in the audience were present to address the issue, Council moved down to 8 D on the agenda for discussion: -7- ! 'I~ ! Prior Lake City Council Minutes February 6, 1994 Consider Administrative Lot Division for Eileen Foxley Estate. Planning Director Rye presented details of the Administrative Lot Division. Councilmember Scott vacated her chair due to possible conflict of interest. City Manager Boyles stated that normally requests of this type are processed by the Planning Commission unless there is an objection. Since there was an objection to the proposed lot split, it was brought before the Council. Letters from John Gorra, 14133 Shady Beach, expressing his objections to the lot split and from Wesley Green were entered into the record. Mr. Green's letter was in regard to the three following issues: park dedication fee, storm water management dedication fee and provision for improving gravel surface of Conroy Street. Attorney Kessel explained that since it is an administrative land division it is exempt from those issues raised by Mr. Green. John Gorra, 23344 Shady Beach, spoke in opposition to the land division and that it should not be subdivided under the RLS, but should be under the subdivision provisions. Attorney Kessel explained that the plat does fit within an RLS category as defined in the City's Code. John Tumer- 14137 Shady Beach Trail - expressed concern over the possibility of a future variance request by the owner. Staff explained that the lot is of the required size and there would be no need for a variance request. Joan Waund, 15196 Edgewater Cimle, representing the Eileen Foxley estates - spoke in favor of the lot split. The public comment portion of the meeting was closed. Discussion occurred on Wesley Green's letter. Council concurred that staff should review the information provided by the City Attorney. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO APPROVE THE ADMINISTRATIVE LAND DIVISION OF TRACT A, RLS 147 AS PER THE SURVEY AND INCLUDING THE SlX CONDITIONS AS STATED IN THE STAFF REPORT. Upon a vote taken, yeas by Kedrowski, Greenfield, and Schenck. The motion carried. Councilmember Scott had vacated her chair during the discussion and did not vote. MOTION BY KEDROWSKI, SECOND BY GREENFIELD, DIRECTING STAFF TO REVIEW THE ADMINISTRATIVE LAND DIVISION PROCESS. -8- Pdor Lake City Council Minutes February 6, 1994 aw Upon a vote taken, yeas by Kedrowski, Greenfield, and Schenck. The motion carried. (Scott did not vote as she had vacated her chair.) OLD BUSINESS: A. Consider Approval of Labor Agreements: AFSCME Labor Agreement (representing professional, technical and maintenance employees). City Manager Boyles briefly reviewed several elements of the contract as this item has previously been discussed in detail by Council. MOTION BY KEDROWSKI, GREENFIELD, TO APPROVE THE AGREEMENT AS SUBMri'rED. SECONDED BY AFSCME LABOR 2. LELS Labor Agreement (representing police officers). MOTION BY KEDROWSKI, SECONDED BY GREENFIELD TO APPROVE THE LELS AGREEMENT AS SUBMITTED. Upon a vote taken, yeas by Kedrowski, Greenfield, Scott and Schenck. The motion carried. B. Consider Approval of Various Workshop Issues: City Manager Boyles and Council reviewed the Mission Statement, Vision Statement, Vision Elements, Strategic Plan and the 1995 Council Goals and Objectives. Changes in wording and an addition to the Strategic Plan were discussed. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO ADOPT THE MISSION STATEMENT, VISION STATEMENT, VISION ELEMENTS, STRATEGIC PLAN AND 1995 COUNCIL GOALS AND OBJECTIVES AS AMENDED. Upon a vote taken, yeas by Kedrowski, Greenfield, Scott and Schenck. The motion carried. 1995 Goals and Objectives for Advisory Bodies. Council concurred that the 1995 Goals and Objectives for the Advisory Bodies should not be adopted until after their joint meeting with the Council. NEW BUSINESS A. Consider Amendments or Revocation of Architectural Design Ordinance - Section 4-7-1. City Manager Boyles gave several -9- Pdor Lake City Council Minutes February 6, 1994 options for Council to consider. Discussion occurred regarding various aspects of the ordinance and whether covenants were binding on developers. MOTION BY KEDROWSKI, SECONDED BY SCHENCK, TO REVOKE THE PRESENT ORDINANCE. Upon a vote taken, yeas by Kedrowski and Schenck, nays by Greenfield and Scott. The motion failed. MOTION BY GREENFIELD, SECONDED BY SCO'l-r, TO DIRECT STAFF TO ADOPT OPTION 2 AS STATED IN THE STAFF REPORT ITEMS A THRU D. Upon a vote taken, yeas by Greenfield, Scott and Schenck, nay by Kedrowski. The motion carried. B. Consider Approval of Resolution Approving Plans and Specifications and Ordering Bids for Carriage Hills Parkway Street Improvement (Project 93-02). - Public Works Director Anderson reviewed the reason for resubmitting the request for bids. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, ADOPTING A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS ON CARRIAGE HILLS PARKWAY (PROJECT 93-02). Upon a vote taken, yeas by Kedrowski, Greenfield, Scott and Schenck. The motion carried. C. Consider Authorizing MSA Consulting Engineers to Prepare Final Plans and Specifications for Carriage Hill Road Within Knob Hill Plat. Public Works Director Anderson stated that the issue is whether the design should be prior to the final plat approval. By commencing with the design bids can be received at an earlier date, thereby reducing city expenditures. MOTION BY KEDROWSKI, SECONDED BY SCHENCK, TO AUTHORIZE MSA CONSULTING ENGINEERS TO PREPARE PLANS AND SPECIFICATIONS FOR CARRIAGE HILLS PARKWAY BETWEEN PIKE LAKE TRAIL AND CHATONKA BEACH TRAIL. Upon a vote taken, yeas by Kedrowski, Greenfield, Scott and Schenck. The motion carried. D. Consider Administrative Lot Division for Eileen Foxley Estate. -lO- Pdor Lake City Council Minutes February 6, 1994 10. 11. OTHER BUSINESS The Wilds Excavating/Grading Permit - citY Manager Boyles reviewed details of the request and staff's position on this project with regard to safeguarding potential problems i.e. load limits might be invoked before they are done. Discussion occurred regarding establishing the necessary protection for the citY, the Wilds and the homeowners. No further action by Council was necessary. ANNOUNCEMENTS/CORRESPONDENCE CitY Manager Boyles reviewed the following issues. Joint meeting with Credit River Township Fire Station punch list Architectural Interviews Kedrowski- Spring Lake meeting regarding Spring Lake. CR 44 - Franklin Trail stop sign installation. annexation of ADJOURNMENT There being no further business the meeting adjoumed at 12:15 A.M. The next Council meeting will be Tuesday, February 21, 1995 at 7:30 c~tY~ a~ Recording Secretary M20695.WRT -11-