HomeMy WebLinkAbout7A - Sand Point Parking Lot
AGENDA #:
PREPARED BY:
SUBJECT:
DATE:
INTRODUCTION:
BACKGROUND:
STAFF AGENDA REPORT
7A
LARRY ANDERSON, DIRECTOR OF PUBLIC WORKS
CONSIDER APPROVAL OF A RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND ORDERING BIDS FOR SAND POINT PARKING
LOT IMPROVEMENTS (PROJECT 94-06)
FEBRUARY 21, 1995
The purpose of this Agenda item is to approve plans and specifications
and receive authorization to advertise for bids for Project 94-06, Sand
Point Parking Lot Improvements.
Project 94-06 is a project at Sand Point Beach Park to upgrade the gravel
parking lot and tumaround to a bituminous surface with concrete curb and
gutter, and to install storm sewer for drainage. The project also includes
landscaping, turf restoration and irrigation which is proposed to be
accomplished by the City Parks Department. Attached is a location map
and a reduced drawing showing the general improvements. Plans are
available for review at the Public Works Department.
On July 5, 1994, the City Council approved Resolution 94-36 ordering
improvements and preparation of plans on this project by MSA Consulting
Engineers not to exceed $6,000.00. On September 30, 1994, Bruce
Loney wrote a memo to the City Council discussing that Sand Point
Parking Lot could not be a change order to the Prior South improvements
at the October 3, 1994 Council meeting since the unit prices of the
change order were not the same unit prices established in the Prior South
project, which the 429 Statute does not allow. Therefore, the project
would have to carry over to 1995 as a separate project or be combined
with other construction projects.
The plan preparation began as a change order to the Prior South project
based upon developing a design to fit within the confines of the existing
gravel parking lot and perimeter features. The layouts utilized an irregular
configuration to avoid grading existing slopes. This layout provided for 90
_ 10 foot wide parking stalls of which 25 stalls could be utilized for boat
trailer parking extending out onto the grass. Upon review of this plan by
City staff, numerous other plans were requested and prepared by MSA
which addressed 14 foot wide boat trailer stalls and 9 foot wide car stalls,
utilizing one-way and two-way lane layouts, and providing different
combinations of total stalls depending on how much additional space
outside the existing gravel parking lot was to be utilized. The parking stall
layouts varied from 63 cars with 10 trailers to 65 cars with 25 trailers to
186 cars with no trailers. By staying within the limitations of the existing
parking lot the designs were very inefficient.
16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
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DISCUSSION:
The final layout resulted in 121 - 9 foot wide car parking stalls with no
trailer parking and with two-way traffic lanes. The existing gravel parking
lot area will be extended outward about 10 to 20 feet, in three corner
areas, in order to create an efficient rectangular parking lot shape.
Many alternative layouts were developed and reviewed in order to
maximize the number of parking stalls in the area. As a result the
engineering services exceeded the original $6,000.00 by $4,000.00.
The City's original feasibility cost estimate for this project was $60,167 for
construction. The engineer's estimate for construction is now at $82,146
for all the work items, however, this can be reduced to $67,804 if the
Parks Department performs a portion of the restoration work. The items
pulled out of the base bid contract that the Parks Department has agreed
to construct are topsoil, seeding, sodding, and irrigation work. These
items will be bid as alternative items and can be selectively added to the
base bid amount if the City so desires, if the prices are favorable. Items to
be installed by the Parks Department will be paid for through the Capital
Park Fund.
The Parks Department will provide overflow parking for trailers and cars
in a grass area. About three times each season we need to use this
overflow parking for trailers and cars. This project will provide capacity
greater than or equal to what we presently have. Therefore, there should
be no negative impact upon revenues. The existing parking lot provides
parking for 100 cars, and the new lot will provide parking for 121 stalls.
Use of the park will continue to increase.
This project was to have been constructed in the fall of 1994, and now
has been carried over to 1995. In order to accomplish the construction of
the paved parking lot with curb and gutter and have it open for use by
Memorial Day, it needs to be advertised for a March 22, 1995, bid
opening. This could then be considered for award at the April 3rd Council
meeting. The contractor would not be allowed to start until road
restrictions are off which often is about May 1 st. However with the mild
winter, road restrictions may be off sooner, and thus having the award
completed in early April will allow the contractor the maximum amount of
construction time prior to the Memorial Day weekend opening.
An increase in engineering design fees is justified based upon numerous
layouts which were produced. The design alternatives considered long
term parking needs, topography and sensitivity to the park amenities. A
cost was prepared to incorporate this work last fall as a change order to
the Prior South project. This was not accepted as the contractor would
not do the work for the unit prices in the Prior South project.
The request of the Council is to authorize an increase of the design fee
from $6,000 to $10,000, the fee for the construction services is to be paid
at an hourly rate not to exceed $6,700.
ALTERNATIVES:
The alternatives are as follows:
1. Approve the Resolution ordering an Advertisement for Bid with a
bid opening date of March 22, 1995 at 10:00 A.M., and to
authorize engineering services as outlined above.
-2-
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RECOMMENDATION:
FINANCIAL IMPACT:
ACTION REQUIRED:
AG221,ENG95
2. Table this Item for a specific reason.
3. Deny the project at this time.
The recommendation is to approve altemative No.1.
The cost of Project 94-06 will be recovered through the Ad Valorem Tax
Levy which has been included in the 1994 construction bond issue, and
the Capital Park Fund.
Make a motion to apprte Resolution as recommended.
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9
RESOLUTION 95-
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS ON
SAND POINT PARKING LOT IMPROVEMENTS (PROJECT 94-06)
MOTION BY:
SECONDED BY:
WHEREAS,
pursuant to Resolution 94-36 which the City Council approved on July 5,
1994, the City Engineer and the City's Engineering Consultant, MSA
Consulting Engineers, have prepared plans and specifications for the Sand
Point Parking Lot Improvement Project by the construction of grading,
storm sewer, aggregate base, concrete curb and gutter, bituminous
surfacing, and appurtenant work;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, that
1. Such plans and specifications, a copy of which is attached hereto and
made a palt of hereof, are hereby approved.
2. The City Manager shall prepare and cause to be inserted in the official
paper and in the Construction Bulletin an advertisement for bids upon the
making of such improvement under such approved plans and
specifications. The advertisement shall be published not less than 21 days
prior to bid opening, shall specify the work to be done, shall state that bids
will be opened, and that all bids will be received by the City until 10:00
A.M. on March 22, 1995, at which time they will be publicly opened at
City Hall by the City Engineer.
No bids will be considered unless sealed and filed with the City Manager
and accompanied by a cash deposit, cashier's check, bid bond, or certified
check payable to the City of Prior Lake for five (5) percent of the amount
of such bid.
3. The City reserves the light to reject any and all bids for any reason as
determined solely by the City.
16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph., (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Passed and adopted this _ day of
,1995.
YES
NO
Andren
Greenfield
Kedrowski
Schenck
Scott
Andren
Greenfield
Kedrowski
Schenck
Scott
Frank Boyles
City Manager
City of Prior Lake
I Seal}
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER