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AGENDA #:
PREPARED BY:
SUBJECT:
DATE:
INTRODUCTION:
BACKGROUND:
DISCUSSION:
STAFF AGENDA REPORT
4L
PAUL HOKENESS, PARKS AND RECREATION DIRECTOR
CONSIDER APPROVAL OF RESOLUTION 95-113
AUTHORIZING REJECTION OF BIDS FOR CONSTRUCTION
OF MEMORIAL PARK CONCESSION/RESTROOM
PROJECT
NOVEMBER 20, 1995
The purpose of this agenda item is to consider adoption
of Resolution 95-113 authorizing the rejection of bids for
the construction of the Memorial Park Concessionl
Restroom Project.
On October 31, 1995 the city accepted bids for this
project. On the same date at 2:30 p.m., the bids were
read aloud and recorded. In total, there were 9 bids
submitted. The lowest base bid was $137,567.00 which
exceeded the project budget amount by $62,567.00.
The architects estimate for the construction of this facility
was $75,000.00. Funding for this project was approved
as part of the 1995 capital Improvement Program. A total
of $65,000.00 was budgeted for this project with $50,000
slated for hard construction costs. The additional
$25,000.00 for the construction of this facility would come
from a $10,000.00 donation from the Prior Lake Amateur
Baseball Association. Another $8,000.00 would come
from the savings realized from the Grainwood Crossing
project. (The Grainwood Crossing savings was a result of
using city staff for design and construction, as well as
using Sentence to Service crews.) There is also
$10,000.00 in the C.I.P. that was earmarked for Memorial
Park improvements that would be used to supplement the
funding of this project.
16200 ~I~ Ave. S.E., Prior Lake. Minnesota ~9172-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
T r
Since there is a need to complete this project by Spring of
1996 staff has come to the conclusion that we would
realize a significant savings if we acted as our own
general contractor. Staff feels confident that we can
construct this building for $75,000.00 or less by using
local contractors, volunteers, and soliciting material
donations. Staff will pursue bids for the project elements
and continue our discussions with the various user groups
and sub-contractors.
The nine bids received ranged from $137,567.00 to
$155,560.00. Bid tabulations are listed on the attached
Resolution 95-113.
ALTERNATIVES:
The alternatives are as follows:
1. Approve Resolution 95-113 rejecting all bids
2.- Table this item for a specific reason.
RECOMMENDATION: Staff recommends Alternative #1 which approves
Resolution 95-113 rejecting all bids for the Memorial Park
concesion/restroom building.
ACTION REQUIRED: A motion and second as. part of the consent agenda to
approve Resol ion 9f1 i 3.
~i L-----
Reviewed b . r k oyles,City Manager
AOENDIIA,DOC PAOli
T
r
RESOLUTION 95-113
RESOLUTION REJECTING ALL BIDS
FOR THE
MEMORIAL PARK CONCESSION / RESTROOM BUILDING
MOTION BY:
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
SECOND BY:
In accordance with Minnesota Statute 471.345, bids were received for the
construction of the Memorial Park Concession / Restroom Building pursuant
to public notice there of; and;
the project budget is $75,000; and;
the bids received are set forth below:
Bidder
CM Construction
Ebert Construction
Rochon Construction
Mikkelson- Wulff Const.
Mahowald Builders
Met-Con Construction
Witcher Construction
Hunerberg Construction
Greystone Construction
Base Bid
$137,567
$138,826
$144,000
$145,109
$146,841
$148,300
$148,888
$150,588
$155,560
the lowest responsible bid submitted by CM Construction in the amount of
$137,567 exceeds the financing available.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, that it
does hereby reject all bids for the Memorial Park Concession / Restroom Building because the minimum
bid amount exceeds the available project budget.
Passed and adopted this 20th day of November, 1995.
{Seal}
RES9S 113 .DOC
YES
Andren
Greenfield
Kedrowski
Schenck
Scott
Andren
Greenfield
Kedrowski
Schenck
Scott
NO
City Manager
City of Prior Lake
I t
Since there is a need to complete this project by Spring of
1996 staff has come to the conclusion that we would
realize a significant savings if we acted as our own
general contractor. Staff feels confident that we can
construct this building for $75,000.00 or less by using
local contractors, volunteers, and soliciting material
donations. Staff will pursue bids for the project elements
and continue our discussions with the various user groups
and sub-contractors.
The nine bids received ranged from $137,567.00 to
$155,560.00. Bid tabulations are listed on the attached
Resolution 95-113.
ALTERNATIVES:
The alternatives are as follows:
1. Approve Resolution 95-113 rejecting all bids
2. Table this item for a specific reason.
RECOMMENDATION: Staff recommends Alternative #1 which approves
Resolution 95-113 rejecting all bids for the Memorial Park
concesion/restroom building.
ACTION REQUIRED: A motion and second as part of the consent agenda to
approve Resolution 95-113.
Reviewed by:Frank Boyles,City Manager
AGENDI1A.DOC
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