HomeMy WebLinkAboutWork Session #2 2030 Vision Update O � PRIp
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4646 Dakota Street SE
�INIVESO� Prior Lake, MN 55372
CITY COUNCIL WORKSHOP REPORT
MEETING DATE: JUNE 24, 2013
PREPARED BY: FRANK BOYLES, CITY MANAGER
JANE KANSIER, ASSISTANT CITY MANAGER
PRESENTED BY: FRANK BOYLES, CITY MANAGER
TOPICS: AGENDA ITEM 2— 2030 VISION AND STRATEGIC PLAN UPDATE
DISCUSSION: Introduction
The purpose of this meeting is to provide the City Council an update on the 2030
Vision and Strategic Plan.
Hi StOry
Earlier this year, the City Council began discussion of the top three Vision Element
priorities for 2013. On May 28, 2013, the Council reviewed staff recommendations for
these priorities. The Council directed staff to develop a new Vision Element that
would replace and expand the Strong Financial Management element. The Council
also direct staff to include Natural Resources as a priority.
The attached PowerPoint presentation outlines the new element, Effective City
Resources, and provides some goals. The goals from the remaining three elements
have been slightly modified based on recent progress.
Conclusion
The final decision is up to the Council.
6/21 /2013
2030 Vision and Sfrategic Plan
Update
June 24, 2013 City Council Work'Session
,
2013-2014 Priorities
• Effective City Resources (new element)
• Community Assets
• Economic and Community Development
• Natural Resources
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6/21/2013
New Vision Element
• Effective City Resources
° In order to identify, plan and implement
programs, services and projects which
accomplish the 2030 Vision and Strategic
Plan, the City must have the appropriate
tools, equipment and infrastructure utilized
by capable, motivated personnel who are
properly trained,'operating within a
progressive, transparent and open
management environment.
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New Vision Element
• Effective City Resources
° Replaces Strong Financial Management by
expanding it
'° Incorporates personnel objectives of Community
Assets into new element
° Acknowledges the City team of City Council,
EDA, Planning Commission, all advisory
committees and staff are responsible for
strategic plan implementation
° Acknowledges much of what day-to-day
governance is a(I about
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6/21 /2013
New Vision Element
• Effective City Resources
° Management Goals and Objectives could include
✓ Financial
✓ Policies related to transparency, budget, debt service,
purchasing, communication, tax levy
✓ Metrics
✓ Long-term planning (CIP)
✓ Grants / Partnerships
✓ Continuous improvement of the strategic plan
✓ Updated and accurate Comprehensive'Plan
✓ Ordinances reflecting community values
° People Goals and Objectives could include:
✓ Staff (levels, compensation, policies, legislative regulation,
succession forecasting, training)
✓ City Council
✓ Residents and Volunteers
✓ Civic Organizations Chamber, Gomm Ed, VFW)
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New Vision Element
• Effective City Resources
° Facilities & Fleet Goals and Objectives could
include:
✓ Rolling Stock
✓ Equipment / Tools (non-technology)
✓ Utilization of Current Buildings
✓ Future Facilities
° Technology Goals and Objectives could include:
✓Communication Tools (to and with residents) (Website, email,
Facebook, Twitter, cable TV, public dashboards)
✓ Hardware (mobile solutions)
✓Software (ERP, Cartegraph, Microsoft)
✓ Systems (like fiber interconnect, broadband speeds)
✓ Training
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6/21 /2013
Effective City Resources
Specific Goals
• Deve{op a plan which includes priorities, timelines and funding for
the implementation of an Enterprise Resource Management System
(ERMS) that improves the collection, use, sharing and reporting of
financial data.
• Install and implement core modules.
• Annually review and report Department or Citywide metrics to
measure cost effectiveness of services as part of budget documents
to the Public.
• Annually identify at least five areas or programs that could be
accomplished through collaborative efforts within or outside of
SCALE minimizing financial cost and/or maximizing cost benefit for
services. Implement at least two programs each year, with Council
approval.
• As part of the Capital Improvement Program (CIP) annual review
process, refine long term plans for maintenance and replacement of
infrastructure.
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Community Assets
Updated Goals
• Receive approval for and complete projects
contained in the CIP on an annual`basis.
• Acquire property for needed community capital '
assets through subdivision process in accordance
with comprehensive plan by 2030.
• Practice consistent, pro-active code enforcement to
protect residential and commercial properties and
report the results to the City Council in April of each
year.
• lmplement a joint water project to operate water
system capital facilities with the SMSC to meet both
entities peak needs.
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6/21 /2013
Economic and Community Development
Updated Goals
• Develop a redevelopment plan; including priorities, timelines and
incentives for the downtown area and for underutilized commercial
properties.
• Review the existing City Code and Zoning Ordinance provisions to
assess their impact on achieving economic development objectives.
Recommend modification of those which are inconsistent with City
objectives. Repeat every 5 years.
• Develop a plan to provide a community-wide fiber optic network.
° Completed. City is currently working'with County to extend the County
back bone to provide fiber to City buildings and to major business areas.
• Prepare and evaluate plans with private parties to establish a
technology village/incubator.
° Completed
• Develop plans for a data center with fiber optic access.
'° Delete - EDA determined this-is not#easible.
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Natural ' Resources
Updated Goals
• Improve ground water qualiry in accordance with City water plans_by
' 2030.`
• Implement recommended storm water management strategy for
` Markley Lake.
° This will be done with Wekcome Avenue project
• Work collaboratively with the Prior Lake Spring Lake Watershed
District, Scott Water Management Organization, Scott County, Scott
Soil and Water Conservation District,''and the surrounding townships
to manage runoff, reduce pollution going into our water resources ,
and ultimately clean up the lake systems.
• Modify PUD standards in the City's Zoning Ordinance to incorporate
', sustainable goals and objectives.
• Adopt the Park Utilization/Master Park Plan Study
° Removed from 2013 budget
• Evaluate Green Steps Cities Program and request the City Council
approve the degree of City participation.
° Deferred �o
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