HomeMy WebLinkAbout7B - New Fire Station Bids
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,
DATE:
BACKGROUND:
DISCUSSION:
ISSUES:
STAFF AGENDA REPORT
7-B
FRANK BOYLES, CITY MANAGER
CONSIDER AUTHORIZATION TO SOLICIT BIDS FOR THE NEW FIRE
STATION
MARCH 7, 1994
Specifications and bidding documents for the new fire station have been
completed by Boarman and Associates. Authorization from the City
Council is required to solicit bids.
Attached is the project schedule for the new fire station. The schedule
calls for the City Council to authori~e the solicitation of bids at the March
7 meeting The public notice will be placed in the City's legal newspaper
and the bids will be received by March 28. Bid award by the City Council
is anticipated for either April 4 or 18.
Since last year, Boarman representatives and the Fire Department
Facilities Committee members have been working to finalize the plans for
the fire station. The objective has been to establish a building plan that is
both within the project budget but also provides for the Department's long
term needs. Plans have been prepared and are being re-evaluated to
assure that they are in conformance with the project's budget. Paul
Mickelberg of Boarman and Associates will be present at the Council's
March 7 meeting to review the exterior and interior building plans and
numerous other issues, including the project's budget.
The Council should be aware of numerous issues associated with this
project. Paul Mickelberg will review:
1. Building exterior and interior plans.
2. Training room configuration (see attached alternative
sketches) .
3. Project budget including alternates.
4. Permit fees.
A copy of the project schedule is attached. I do not believe that there are
any significant issues associated with the schedule.
The use of the training room for City Council and advisory body meetings
should be discussed. Attached are various sketches previously provided
to the City Council. Those sketches assume that the room would be used
by the City Council and other advisory bodies on a shared basis with the
divider closed. In those cases where a large meeting takes place the
divider could be opened as shown in other options. As presently
designed, the Council table would not be on a riser. A wood table would
also be fabricated which is on casters and can be divided into three
separate tables for easy storage. Councilmembers should provide their
final input on this issue.
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4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
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The project budget is $2.1 million. Of that amount approximately
$200,000 was required for land acquisition, improvement and financing
costs. In order to get the greatest ban~ for the city's dollar, a number of
items are being bid as alternates, including:
1. Metal roof, $32,000.
2. Vinyl wall covering (Lobby and Training Room), $2,500.
3. Epoxy flooring - estimated at $28,114.00
4. Extractor (commercial dryer) $8,000.00
5. Pressure washer system $6,000.00
6. Cascade oxygen tank system, $8,400.00
Ideally, the bids for building construction will come in low enough so that
all of these alternates can be acquired.
If we cannot obtain all of our wants listed above within budget then items
should be eliminated beginning at the bottom of the list. 'believe that it is
crucial that the Metal Roof and vinyl wall covering be retained to assure a
high quality maintenance free building which will meet our needs for the
next thirty years.
The final cost related issues has to do with permit fees. Shown below is
Gary Staber's estimate of the total fees which would be charged to the
contractor at the time a building permit is requested:
1.
2.
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Permit fee
Plan review fee
State surcharge
Parks support fee
Metropolitan SAC
Collector Street
Sewer and Water
Water tower charge
AMOUNT
$4,739.50
3,080.67
740.00
4,550.00
5,600.00
2,450.00
6,300.00
4.200.00
$31.660.17
FEES
Total.................. .
The policy question here is whether or not the city will charge itself the
same fees as it would if a private developer were constructing this facility.
Some cities take the position that they should not waive any fees since it
leaves the impression that the law does not apply to the king. Other
communities will waive certain fees on the basis that the taxpayers are in
effect paying double fees and the charges amount to transferring money
from one municipal pocket to the other.
If fees are to be waived, I recommend that only the following be
considered:
1 . Permit fee
2. Plan review fee
3. Parks Support
Total Savings.........
$4,739.50
3,080.67
4.550.00
$12.370.17
The other fees are either required by the state or have been computed as
the amount all developable property must pay to support the overall street
or utility systems.
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ALTERNATIVES/RECOMMENDATION:
The City Council should authorize solicitation of bids for the fire station in
order to remain on schedule with this project. I recommend that the City
Council take the following position:
1. Identify modifications desired to the training room, if any.
Council should determine whether a riser is important or
essential. A determination should be made on whether the
meeting room when, split in half, is of sufficient size to
adequately meet City Council meeting needs.
2. Confirm that retaining the metal roof system and vinyl wall
covering are top priority with next priority given to epoxy
flooring, etc.
3. Direct which fees should be waived.
4. Authorize the solicitation of bids for this project.
ACTION REQUIRED: A motion which incorporates direction with respect to the five above listed
issues.
AGEN7B.WRT
Attachment
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land Acquisition
City Property Assessements:
-Sewer & Water trunk
-Storm Water Mangement
-Street Collector Fee
Survey
Soils Testing
Total Land Costs
$44,708
$70,000
7%
$0
$3,500
$118,208
$1,458.392
$58.336
$15,167
$1 .531 ,895
$111,965
$75,000
$8,000
$15,000
$30.000
$12,000
$251,965
$141,517
($55,000)
$4,848
$91,365
$1,993,433
$106,567
Building Construction ISite Development
Overhead & profit 4%
Bond @ 1%
Total Building Costs
Professional Fees @7%
Furniture & Equipment
Special Testing Allowance
Phone System I Radio System
Audio Visual Systems
Reimbursables (Printing/phonelmaiUetc)
Total Misc. Costs
Financing Costs
Interest Income
Referendum Marketing Costs
Total Financing Costs
Subtotal Construction Costs
Add Alternates: .3
-Metal Roof - (\\
-Epoxy Flooring A:J
-Vinyl Wallcovering @ Lobby U
-Vinyl Wallcovert~ @ Training 1
-Extractor ~ ?-) . ~
-Pressure Wash syste
-Cascade System
$31,000
$28,114
$1.235
$1,250
$8,000
$6,000
$8,400
Total Add Alternates
$83,999
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