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HomeMy WebLinkAbout01 22 2013 EDA Minutes4646 Dakota Street SE Prior Lake, MN 55372 Economic Development Authority Meeting Minutes January 22, 2013 1. CALL TO ORDER President Hedberg called the meeting to order at 4:07 p.m. Present were Hedberg, Morris, Choudek and Chromy. Also present was EDA Executive Director Boyles, Treasurer Jerilyn Erickson, and Community & Eco- nomic Development Director Rogness. 2. APPROVAL OF AGENDA MOTION BY CHROMY, SECONDED BY MORRIS TO APPROVE THE AGENDA WITH A CHANGE TO ADD AGENDA ITEMS 7C, TECHNOLOGY VILLAGE UPDATE, AND 7D, DEVELOPMENT UPDATE. VOTE: Ayes by Hedberg, Morris, Choudek and Chromy. The motion carried. 3. APPROVAL OF MEETING MINUTES MOTION BY CHROMY, SECONDED BY CHOUDEK TO APPROVE THE MINUTES OF DECEMBER 17, 2012. VOTE: Ayes by Hedberg, Morris, Choudek and Chromy. The motion carried. 4. CONSENT AGENDA The following items were presented on the Consent Agenda and summarized by Rogness: A. Downtown Property Acquisition Opportunities B. Election of Officers for 2013 C. EDA Budget Amendment for Technology Village MOTION BY CHROMY, SECONDED BY MORIS TO APPROVE THE THREE CONSENT ITEMS. VOTE: Ayes by Hedberg, Morris, Choudek and Chromy. The motion carried. 5. REMOVED CONSENT AGENDA ITEMS No items were removed. 6. PUBLIC HEARING No public hearing was scheduled. 7. OLD BUSINESS A. Proposed Amendment to EDA Bylaws and Proposed Modification to Enabling Resolution. Rogness: reviewed the proposed amendments to the EDA Bylaws that would primarily expand the size of the EDA from five to seven members, and would change terms of office from four to six years as required by state statute. Rogness also noted that although this current agenda packet did not include the proposed bylaw changes, staff previously sent those changes to all EDA members at least ten days prior to this meeting, as required by the Bylaws. Board Members: agreed with the proposed changes and were okay with approving the amendment based on a description at the meeting and having received them previously. MOTION BY CHOUDEK, SECONDED BY MORRIS TO APPROVE THE EDA BYLAWS AMENDMENTS AS PROPOSED. VOTE: Ayes by Hedberg, Morris, Choudek and Chromy. The motion carried. Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com MOTION BY CHOUDEK, SECONDED BY CHROMY TO FORWARD THE RECOMMENDED EDA BY- LAWS AMENDMENTS TO THE CITY COUNCIL FOR FINAL APPROVAL. VOTE: Ayes by Hedberg, Morris, Choudek and Chromy. The motion carried. MOTION BY CHOUDEK, SECONDED BY CHROMY TO DIRECT THE CITY ATTORNEY TO PREPARE A RESOLUTION AMENDING THE EDA ENABLING RESOLUTION TO EXPAND THE EDA FROM FIVE TO SEVEN MEMBERS FOR CITY COUNCIL REVIEW AND APPROVAL. VOTE: Ayes by Hedberg, Morris, Choudek and Chromy. The motion carried. B. Fiber Optic Network Discussion — Design Nine, Inc. Report. Rogness: summarized the written report by Design Nine and asked members for their input on the next steps to take for the broadband evaluation process. Boyles: updated board members on the Request for Proposal process that is currently underway with Scott County under a cooperative agreement. This RFP would allow service providers to submit proposals on how to partner with the city and county to provide high -speed fiber to some city facilities and to commer- cial /industrial areas in certain locations, such as Deerfield Business Park. Choudek: asked for further clarification on how the cooperative agreement approach fits into the bigger picture of providing fiber throughout the city? Chromy: added a question on whether the Lookout Point recommendation would need to change if the city and county proceeded with their incremental approach? Boyles: responded that the RFP will allow the city to test the waters with service providers by getting their proposals in hand, ranging from closed to open systems. Morris: felt that something more significant has been changing in the telephone industry with voice over IP, and that the EDA may want to re- evaluate the Broadband Advisory Committee's (BAC) recommenda- tion with this new information. Hedberg: recommended that the EDA consider renewing the BAC to review Design Nine's open access recommendation and to evaluate the telephone industry changes mentioned by Morris. He felt that the co- operative agreement is going to result in a stand -alone project rather than having a significant impact on the BAC's recommendation. Hedberg also suggests that the EDA start to engage more discussion with the City Council and the public on specific proposal, when ready. Rogness: reminded the EDA that bringing back Eric Lampland and /or Andrew Cohill would require new contracts and corresponding budget allocations due to their contracts ending in 2012. Choudek: stated that she is on board with getting fiber built throughout the city, but she also feels that more information is necessary. Hedberg: concluded by asking members to think about how far technology has advanced in just a short time with the smart phones and HD television, and all of the future needs that require a connection to a high -speed fiber network. MOTION BY CHROMY, SECONDED BY MORRIS TO REQUEST THAT THE B.A.C. MEET AGAIN AND THAT THE EDA DELAY FURTHER ACTION TO RECOMMEND A PLAN UNTIL THE COOPERATIVE AGREEMENT R.F.P. HAS GONE THROUGH ITS PROCESS. VOTE: Ayes by Hedberg, Morris, Choudek and Chromy. The motion carried. C. Technology Village Update. Rogness: summarized the current status of the Technology Village with one tenant moved in and two more moving in after the remaining office furniture arrives. The Board of Directors has met twice, and pro- gress is being made to create a support structure for the new businesses. A grand opening event will be forthcoming at some point in the near future. D. Development Update. Rogness: provided an update on development activity in Prior Lake, and he stated that this could be an ongoing update item on all future meeting agendas. 8. NEW BUSINESS E. EDA Business Plan and 2030 Vision & Strategic Plan. Rogness: asked that this item be continued to the February meeting due to the lack of time remaining in the meeting. 9. OTHER BUSINESS A. Draft February 19, 2013 Agenda. Staff and the Commissioners reviewed a draft agenda for the next EDA meeting in February. B. ADJOURNMENT MOTION BY MORRIS, SECONDED BY CHROMY TO ADJOURN THE MEETING. With all in favor, the meet- ing adjourned at 6:10 p.m. V o l — Frank Boyles, Executive Director