Loading...
HomeMy WebLinkAbout8B - Jan 19/20 Council Work AGENDA #: PREPARED BY: SUBJECT: DATE: BACKGROUND: ALTERNATIVES: STAFF AGENDA REPORT 8B FRANK BOYLES, CITY MANAGER CONFIRMATION OF ACTIONS TAKEN JANUARY 19/20 CITY COUNCIL WORKSHOP FEBRUARY 5, 1996 AT THE WINTER The City Council conducted its annual Workshop on January 19th and 20th at Mystic Lake Casino. Direction was provided to the staff on numerous items which require final discussion and adoption at a regular City Council meeting. Attached are documents for City Council's consideration: 1. Workshop Evaluation and Directives 2. Strategic Plan including Mission Statement, Vision, Vision Elements and Tactical Action Plans. 3. 1996 City Council Goals and Objectives. 4. Special Assessment Policy and Ordinance. 5. Goals and Objectives for Planning Commission, Lake Advisory Commission, and Park Advisory Committees. 1. Discuss and adopt updated materials as proposed. 2. Revise proposed materials and adopt. RECOMMENDATION: Either Alternative #1 or #2. Attachment AGN0205B.DOC 16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITi EMPLOYER T r, . , 1996 City Council Workshop Evaluation January 20, 1996 1. Generally valuable. 2. Distill Workshop packet materials to the minimum possible. Specifically reduce volume and verbiage of the Strategic Plan. 3. No paid facilitator needed. 4. Spend less time on Strategic Plan review since Council is familiar with document. 5. Consider making some portion of next year's workshop a joint meeting with other bodies, such as Shakopee/Savage City Council and/or Scott County. REVWKSHP.DOC .... - 1996 City Council Workshop Directives January 20, 1996 1. Call Shakopee about BEST Group. Should Prior Lake be included as a member? 2. Set up workshop with City Council and Planning Commission to revise PUD ordinance standards so they are more adminsterable. 3. Prepare revisions to Planning Commission, Park Advisory Committee, Lake Advisory Committee and Business Development Committee and City Council materials for formal City Council approval. 4. Revise Council bylaws to show that 3 votes needed for ordinance approval and majority of those voting for all other actions. 5. Receive a report from the City Attorney about whether Prior Lake has exposure regarding liens and foreclosures underway at The \Vilds. 6. Facilitate quick transition from Lommen Nelson to Popham Haik while minimizing duplicate billable hours. REVViKSHP DOC PRIOR LAKE STRATEGIC PLAN MISSION STATEMENT Adopted February 5, 1996 The City of Prior Lake is committed to promoting quality of life by implementing the Comprehensive Plan which provides for environmentally sensitive community development, quality business growth, financial stability, public safety and diverse recreational opportunities. STRGICIC.DOC ... - PRIOR LAKE STRATEGIC PLAN THE VISION Adopted February 5, 1996 At buildout the City of Prior Lake will be balanced between residential, commercial and business. Strong neighborhoods and homeowner associations will characterize most developments, neighborhoods will be connected by transportation amenities for pedestrians and motor vehicles. Platting will be encouraged through larger Planned Unit Developments to preserve natural features. While single family dwellings will be the predominant housing type, townhomes (for empty nesters) and multifamily developments on major arterials are expected. Neighborhood commercial centers will predominate, although a few community centers will exist. Commercial development will be localized primarily to major arterial intersections involving State Highway 13, County Road 42, County Road 44, County Road 21, County Road 12, County Road 82 and 83. One regional center is expected at the intersection of County Road 42 and 83. Smaller businesses will be predominant. The focus will be on office, light industrial and light manufacturing. Small office, warehouse and industrial developments are expected along CR 21'. One or more corporate office parks are expected. Business concentrations are expected along State Highway 13, CR 21 and CR 42. Prior Lake is proud to be the home of the Shakopee Mdewakanton Dakota Community, its tourist attractions and international network of businesses. The city seeks to work cooperatively with the Dakota Community government toward mutually beneficial objectives. The city emphasizes its historical roots as a small town resort area with a downtown, and incorporates these historic facts in its development plans. Positive family, individual and community values will be reinforced. Services provided by the community will be characterized by quality. An emphasis will be placed on maintenance and replacement of infrastructure with the diversified tax base to support needed government services. STRGlCIC.DOC A twofold recreational system will be available. One is characterized as the recreation industry created by the Mdewakanton Dakota Community. The second will consist of Prior Lake, Spring Lake and numerous natural areas dedicated to the public to preserve their natural features. These major areas will be augmented by community parks, playfields, neighborhood parks and trails. These facilities will be programmed for recreation directed toward all ages and interests. The city will plan for and facilitate remodeling of areas requiring redevelopment along a consistent theme as appropriate. Prior Lake's economy is not subject to down turns caused by excessive reliance on one industry or another. STRGICIC.DOC I . PRIOR LAKE STRATEGIC PLAN VISION ELEMENTS Adopted February 5, 1996 1. TransDortation A. Work to achieve quick and convenient access between Prior Lake and the metropolitan area, airport and out state Minnesota in a manner which is coordinated with mass transit needs, e.g., construction of CSAH 21 to the east and to the north. B. Maintain a transportation system which assures high volume roadways throughout the community and provides access to residential neighborhoods through local road systems. C. Maintain optimum road conditions through regularized sealcoating, sweeping, striping, reconstruction and upgrade. D. Integrate planning and construction of road, trail and sidewalk systems. 2. Commercialllndustrial A. Reserve sufficient development acreage on major arterial roadways for neighborhood, community and regional centers based upon periodic market analysis. B. Seek commercial industrial development which meets resident needs, provides living wage employment opportunities, meets city aesthetic standards, is consistent with mass transit objectives, and has a positive impact upon the city's tax base. C. Install arrival monuments and directional signs at the major highways for community identity and so that amenities can be easily located. 3. Housing- A. In accordance with Metropolitan Council mandates, pursue the principles and goals of the city's Livable Community Program. B. Provide zoning requirements which requires complementary uses in adjacent zones. STRGICIC.DOC C. Promote the platting of large planned unit developments to preserve natural features and park land. 4. RedeveloDment A. Promote the redevelopment of existing commercial areas including Gateway, Downtown and Priordale which are consistent thematically, are of top construction quality, meet long term market needs and are mutually supportive. B. Identify in advance the need for redevelopment of existing residential and/or commercial/industrial structures and prepare a long range plan for such action. 5. Public Services A. Effectively deliver basic public services which preserve and protect the community and its residents. B. Explore techniques which assure cost effective, quality public semces. C. Systematically solicit public feed back on services through community survey. 6. Social Structure and LeadershiD A. Cooperate with local organizations to conduct city wide annual events B. Identify and implement a plan for maintaining ongoing communication between the community and the city organization. C. Communicate the Comprehensive Plan components and its regular update to the residents so that it will remain a living document and will receive regular review update and publicity. D. Elicit a means of involving neighborhoods in city affairs. E. Foster intergovernmental cooperation. 7. :Financial A. Complete five year capital improvement programs intended to match construction and reconstruction needs with available revenues. STRGICIC.DOC ... - B. Provide the necessary financial resources for paying for city wide infrastructure. C. Evaluate the impact of government actions on revenue sources and property tax levies to balance development speed and affordability. 8. TouristlRecreation Industrv and Dakota Community A. Engage in joint efforts with Dakota Community and Tourist industry in adjacent cities as appropriate. B. Communicate the Comprehensive Plan to Dakota Community to identify opportunities for collaboration. C. Focus on government to government relationship between Shakopee Mdewakanton Dakota Community and City of Prior Lake 9. Community Recreation A. Establish and implement construction and maintenance standards for neighborhood parks, community parks and playfields. B. Plan and construct a trail system which connects residential neighborhoods, businesses and promotes pedestrian and non- motorized vehicle safety near high volume roadways. C. Complete park construction and maintenance in a timely fashion. D. Park and Recreation efforts are consistent with city comprehensive planning, recreation industry objectives, and community needs. 10. Police A. Promote proactive (i.e., community policing concepts) rather than reactive police services through regular preparation of a five year police strategic plan. B. Regularly assess the effectiveness of community policing efforts such as, Neighborhood Watch, DARE, School Liaison, and Dakota Community Liaison. C. Plan for new building needs and financing. STRGICIC.DOC 11. Fire A. Promote prevention through preplanning, community right-to- know, education, fire inspection and fire code enforcement. B. Evaluate the appropriateness of constructing a satellite fire station. C. Maintain strong volunteer fire department through ongoing recruitment, training, equipment, acquisition and management. D. Evaluate the cost/safety benefit of installing Opticon type control devices on traffic signals at key intersections. E. Identify the number, type and acquisition schedule for mobile equipment needed to cost-effectively meet long range city fire fighting needs. STRGICIC.DOc - - THREE YEAR TACTICAL ACTION PLANS January, 1996 Transportation County Road 21 The connection of County Road 21 to 35W on the east is underway. Because the connection of County Road 21 to the north shows in the County's 2010 Transportation Plan there is a high likelihood that it too will be completed. As such County Road 21 will become the major artery through the community. Prior Lake must respond to this by analyzing which steps will take advantage of the additional traffic from a business perspective. . Protect/convert adjacent areas which may be negatively influenced by extreme traffic . Provide safe but limited access to this roadway for neighborhoods. . Minimize public safety enforcement burdens. . Motivate the use of other routes for undesirable traffic. . Minimize congestion and encourage public transit and related amenities. . Preserve this road as a major police/fire connection between north and south Prior Lake. . Designate this road as a major artery appropriately in the Comprehensive Plan. State Hi~hway 13 The 150 feet of right-of way is believed to be available for State Highway 13 from south the north Prior Lake. There is a likelihood that the road will not be built to four lane in the next 10 years because of environmental impact, neighborhood unrest and Metropolitan Council concerns. The function of this right-of-way will be to carry traffic from developing areas south of Prior Lake to Highway 101 or any of the major east-west roadways including 101,42,21, 16, 12 and 494. The City should promote: . Conduct meetings to receive input on Task Force recommendations. . Restricted speed on this roadway. . Timely safety improvements and channelization. . Sidewalks and trails which tie north to south and east to west. . Public transit and amenities. . Appropriate signalization. STROIC.DOC County Road 42 County Road 42 is the major Prior Lake east/west connector. Moreover it connects Prior Lake to the urbanizing east and to the rural west. The County has programmed improvements to County Road 42 to four lane in two segments: 1. Femdale to County Road 21 in 1998. 2. County Road 21 to County Road 83 in 1999. The initial Road section will be four lane rural. Prior Lake should: . Encourage continued and timely road improvements. · Promote restricted but adequate and safe access to the roadways from neighborhoods via collector streets. · Focus on the intersections of County Road 83 and County Road 42, County Road 21 and County Road 42 as areas for business opportunities and as primary points of entry requiring special demarcation, safety and access focus. · Encourage/promote conversion of the road from rural to urban parkway consistent with that which has already been built in segments to the east as development occurs. . Lighting may be considered along the length of this roadway. . An integrated access will be needed for its major intersections. Collector Streets and Neighborhood Systems An emphasis must be placed on assuring that appropriate tributaries exist where the neighborhood street system feeds collector streets which in turn feed arterials. In concept at least, access to property should be provided by at least two routes wherever possible. Public street standards should be required for all streets from a long term maintenance perspective and to assure street longevity. Commercial County Road 42 appears to be the major focus, especially the intersections of County Road 83 and County Road 21. Hospitality users may relate well to these two intersections; particularly at County Road 83 and County Road 42. The downtown area should be considered as primarily a service center. Priordale area may redevelop as community commercial. Concentration must focus upon: STRGIC.DOC ... - 1. Market Saturation. Assure to the extent possible that land earmarked for commercial, office and industrial is defensible from a market perspective. When considering the issue of market saturation consider the Dakota Community, the adjacent communities, other regional centers and their experience, as well as a population migration trend. 2. Official controls will have to be amended once the Comprehensive Plan is adopted so it can be implemented. 3. The City must demonstrate commitment and dedication to its visions through each development petition and construction project. Otherwise the objectives will not be achieved. 4. The City will have to exercise patience recognizing that if says no to a potential development that there will be a delay in the ultimate construction in the community. The pay-off will be that the final product will be consistent with the vision that the Council has articulated. 5. Address annexation issues. 6. Identify those areas/uses requiring City assistance and direction for development, as well as the tools which should be used for implementation. Project consolidation and tax increment financing should continue to be used as two potential tools. 7. Arrange to meet and discuss development issues with other communities who have already experienced the challenges facing Prior Lake. Housing Current development patterns are exemplified by The Wilds, Raspberry Ridge, Cardinal Ridge, and Knob Hill. They are likely to continue. A focus is needed on: 1. Refinement of zoning and subdivision codes to provide effective implementation tools and easy to administer controls. 2. A housing maintenance ordinance should be considered which will preserve our housing stock as it ages over the years. 3. Nuisance complaint enforcement should be undertaken so that public health problems can be mitigated, and to encourage the maintenance of our neighborhoods. Low to moderate income opportunities should be identified consistent with encouraging ongoing facility maintenance and minimizing service demand impact upon the City. 4. Townhomes and condominium should be examined for an anticipated increase in the empty nester market. Accordingly, both should be included in the Comprehensive Plan and Zoning Ordinance. 5. Retain and to the extent possible strengthen the identity of our existing neighborhoods. 6. Promote planned unit developments. Especially large ones which encourage the consolidation of large tracts of land and yield developments which respect and preserve the existing physiography, and provide for multiple uses from business to service to housing. STRGIC.DOC 7. Determine the desired mix of single family to multi-family recognizing that this determination will influence the ultimate service levels which the City will have to deliver. Public Services To assure adequate public services the following steps should be taken: Fire Department 1. Investigate obtaining a parcel for development of the second fire station on the northwest portion of the community. 2. The City needs to examine the impact in personnel, equipment and structures which the services delivered or not delivered by the fire department will have. 3. The City should anticipate the need for fire inspection especially if it diversifies its tax base to include business and industry. 4. Equipment replacement and new equipment acquisition must continue to receive high priority. 5. Review the City'sIDakota agreement to provide for preventive measures with instructions such as built in sprinkling systems, etc. 6. City ordinances should be reviewed which encourage preventive actions with respect to apartment structures such as the prohibition ofBBQ's on decks, etc. 7. Ordinances should be developed which discourage false alarms. Parks Department 1. Develop a complete park and trail plan which identifies the system to be constructed. 2. Identify funding sources which will provide the financing for property acquisition and park improvements. 3. Acquire more cost effective equipment for maintaining City parks and trails. 4. Develop a park redevelopment timeline. 5. Reduce liability exposure through regularized inspection and correction program for existing and proposed park equipment. 6. Maintain what we have to preserve its useful life and minimize hazards to users. 7. Acquire land needed for future community parks. 8. Complete Lakefront Park Master Plan and arrange funding source. Police 1. Address space needs based upon safety, data pnvacy, general hygiene and effective departmental operation. 2. Continue a strong commitment to prevention; that is D.A.R.E., School Liaison Officer, Cops Fast, etc. STRGIC.DOC . - 3. Identify those services which are lowest priority and those which are high priority so there is an understanding of the type and level of service to be delivered. Ask Council to periodically prioritize. Public Works 1. Use community survey to assess community position on water treatment plant. 2. Evaluate the necessity of wells and add them before rather than after they are needed. 3. Determine the miles of streets to conduct annual overlay and associated costs which is affordable to the community. 4. Evaluate the benefit of contractual show plowing (all or some). 5. Consider rental of specialized equipment for infrastructural improvements/maintenance rather than purchase. 6. Examine the shortage of personnel and/or the most effective means of accomplishing public works responsibilities. Finance 1. Evaluate and implement a computer system which meets the unique needs of finance and the individual City Departments. 2. Review personnel resources within the Finance Department in consideration of the work that needs to take place. Buildin~ 1. Address cramped quarters and its impact on work output. 2. Recognize that the department will be asked to provide more assistance regardless of housing valuation. For example for finishing basements, adding decks, etc. 3. Respond to our litigious society by assuring that all codes are followed. 4. Team with the Fire Department to investigate fire inspection program. 5. Expect increases in personnel due to the number of permits being requested. 6. Recognize that it is essential that computerization be implemented to facilitate service delivery and filing at the earliest possible opportunity. Plannin~ 1. Space needs must be addressed in the short-run. 2. An Associate Planner will be needed within one year, a Zoning Administrator will be needed within five years. 3. Have mapping completed by GIS in conjunction with the County. 4. Implement a DOS base computer network which will enhance word processing capabilities. 5. Update a Comprehensive Plan, a Zoning Ordinance and a Subdivision Codes and improve their administration. STROIC.DOC 6. Regularize and document the application process and DRC operation for predictability and timeliness for the customer, and completeness of review. Administration 1. Implement a DOS computer network to optimize the City's personnel investment. 2. Redefine positions based upon the life cycle of the City. That is to say; inspections focus may change from new development to redevelopment and maintenance over time. 3. Examine which services get prioritized, which are delivered by the City an who pays. 4. Focus on providing buildings that are needed for an effective municipal operation as soon as they can be afforded. 5. Deal with a unionized work environment and how to most cost effectively respond. 6. Examine privatization and out sourcing to complement City staff. 7. Attempt to take a long view of revenues and assemble to the extent possible those which are anticipated to be needed. 8. Consider a Management Information Services Director, Human Resources Director, Safety Director, and Economic Development Director as the need for these important services increase. 9. Work to retain valued employees. Social Structure and Leadership Leadership required a goal toward which energies are directed. The visions which have been discussed provide such a goal. An equally important consideration is the receipt of feedback from the electorate. Focus in this vision includes: 1. Regularized resident surveying to obtain a barometer of City effectiveness so we can redefine our tactical steps or visions to implement community priorities. 2. The Council needs to provide for effective objective identification and delegation of responsibilities to City Commissions and Committees. 3. The mission statement requires redefinition and refinement. 4. The City needs to recognize and reinforce the contributions of neighborhoods, individuals and civic organizations as the backbone of the community. 5. The City should focus on a few specific overriding goals and see to their implementation, rather than becoming scattered on a wide variety of issues. 6. The capital improvement program and budgets should reinforce the mission identified herein. 7. A strategy should be established for incorporating community leadership in annual City goal setting. 8. This document should be annually reviewed and publicized together with annual goals and objectives, the budget and capital improvement programs. STRGIC.DOC T . 1996 CITY COUNCIL TOP PRIORITY GOALS Adopted February 5, 1996 The following are the City Council's top priorities for completion. They are not listed in priority order. · Complete revision of Zoning Ordinance and Subdivision Code. · Review Park funding mechanism, direct necessary changes and plan for use of funds including plans for acquiring land for future community parks. · Initiate annexation process. · Adopt a 1997 General Fund Budget which provides needed services with minimum net tax increase considering valuation growth. · Update Mission Statement, Vision, Vision Elements and Tactical Action Plans for 1996. · Approve Lakefront Park master plan. · Receive the following revised or new ordinances: (a) Snowmobile, (b) Animal Control, and (c) Cigarette License. · Sell at least two acres of business park property. · Identify Fire Station II property and negotiate for acquisition. · With the assistance of the City Attorney review and modify as appropriate one chapter of the City Code bi-monthly and any related policies to bring them up to date. · Identify and pursue at least two ways for the City and Dakota Community to cooperate for our mutual benefit. · Conduct annual meetings with: School Board, Watershed Board, Townships and Scott County to discuss issues of mutual importance. · Provide direction to Advisory Bodies by meeting with them at least once a year. · Consider completion of Scientific Survey of Prior Lake taxpayers to receive feedback on city services... · Successfully support initiation of one or more of the following projects: Wensmann, Priordale or Drive In Theater property. · To the extent possible, conclude Collective Bargaining Agreements expeditiously and approve updated Personnel Policy. · Prepare a list of businesses in Prior Lake and those we would like to encourage to move here. · Request that the US Postal Service make the Prior Lake zip code contiguous with city boundaries. CCGOAL96.DOC 1996 CITY COUNCIL WORKSHOP PLANNING COMMISSION January 20,1996 Areas for Refinement . Better conformance with/awareness of Bylaws. . Better understanding of variance criteria. . Recognition of role in Zoning Ordinance administration and understanding of how public opinion fits in that process. . More experience for members. . Public Hearing Leadership/decorum. . Meeting preparation. Trainin!!' . G.T.S. type Commissioner orientation. . Bylaw review. . Chairing a meeting. . Bylaw training during apprenticeship. . City Attorney creating the record and legal responsibility of Commission. . Understanding role of Planning Commission and City Council. / . Personal opinions versus ordinance criteria. . Visit other Planning Commissions for alternative perspective. WKSHNOTE.DOC T . 1996 PLANNING COMMISSION GOALS Adopted 2/5/96 Following is a list of the Planning Commissions goals for 1996. 1. Amendment of the Zoning and Subdivision Ordinances Timeframe: Mid-summer Following adoption of the Comprehensive Plan by the City Council, work will begin on modifications to the ordinances which are required to implement the goals, objectives and policies of the Comprehensive Plan. A number of study sessions will likely be required to support this process. Specific topics which will require attention include; * Creation of new zoning districts and standards for commercial development along the County Road 42 corridor, Update of the City's PUD ordinance, Review of standards for office and industrial development in the City, Streamlining of the City's development review process, particularly for subdivisions, Review of standards for housing development in light of affordable housing objectives. * * * * 2. Development and Adoption of a Housing Action Plan Timeframe: June The Metropolitan Livable Communities Act requires the development of an action plan to implement the community's housing goals. A part of this plan would dovetail with the review of standards for housing development. 3. Review of Conditional Use Permit, Home Occupation Permit, Variance, Vacation and Subdivision Applications. Timeframe: Ongoing 4. Participate in the development of the Capital Improvements Program At its' joint meeting with the City Council, the Commission expressed a desire to 96GOALS.DOC . . be more directly involved in the development of the CIP and the Council agreed that this was appropriate. The CIP is one of the most important tools available to implement the recommendations of the Comprehensive Plan. 5. Increase input from, and understanding of, other agencies. The Commission is seeking informational discussion and study sessions with other agencies whose responsibilities require contact with the City. Such agencies include the Department of Natural Resources, MnDOT, Scott County Planning and Highway departments and the Metropolitan Council. 6. Conduct at least two field trips within the community to increase familiarity with the City and review development issues in the field. The Commission believes that such trips are beneficial in that they allow members to review and discuss development issues on an informal basis while gaining a greater understanding of development issues in the City. 96GOALS.DOC ., - 1996 CITY COUNCIL WORKSHOP LAKE ADVISORY COMMITTEE January 20,1996 Areas for Refinement . Act as an advocate for Prior Lake with the Watershed District, other cities and Sheriffs office. Trainine: . Bylaw Review. . Understanding City Council position on key issues, perhaps through a joint meeting. WKSHNOTE.DOC OUTLINE OF THE 1996 LAKE ADVISORY COMMITTEE GOAL AND OBJECTIVES Adopted 2/5/96 1. ADVOCACY: Act as an advocate for the City in day to day dealings with the Prior Lake- Spring Lake Watershed District and other Cities. 2. WATER QUALITY: Work with the Watershed District in managing eurasian milfoil in Prior Lake. 3. WATER QUALITY: Work with Prior Lake/Spring Lake Watershed District on implementing the District Improvement Projects. The LAC will support the Watershed District by having a member on the Prior Lake/Spring Lake Advisory Committee. 4. WATER QUALITY: Establish an ongoing water quality monitoring program using a secchi disc to measure water clarity and assess changes in water quality over time. This will be a volunteer program with participants consisting of committee members and/or the public. 5. WATER LEVEL: Continue to work with the watershed in assisting them with water level control. 6. WATER USE: Work with Scott County Sheriff's Department lobbying for more effective enforcement of the Surface Water Ordinance. 7. PUBLIC EDUCATION: Write at least one article for inclusion in the Prior Lake American and quarterly Wavelength issues, regarding lakeshore erosion issues, lawn care techniques, proper grass disposal, etc. 8. PUBLIC EDUCATION: Develop an educational brochure informing individuals on all basic issues affecting water quality. 9. GOVERNANCE: Establish priorities for implementing the Corrective Actions as identified in the Local Surface Water Management Plan. 10. GOVERNANCE: Monitor developer, City and County projects to insure compliance with the Surface Water Management Plan. Both design and construction would be reviewed and monitored. 11. GOVERNANCE: Review existing ordinances and standards for erosion control to see if builders are meeting current regulations. 12. GOVERNANCE: Work with the legislature regarding lake oriented issues. 13. GOVERNANCE: Monitor the list of CIP projects which are funded by the stormwater utility fee to be worked on by the water resources coordinator. - 1996 CITY COUNCIL WORKSHOP PARK ADVISORY COMMITTEE January 20,1996 Areas for Refinement . Better reconnaissance of community position and values on Park and Recreation issues. . Better understanding of the park system we are seeking (i.e., the target). . Better understanding of City Council position on issues, especially referendum. Trainine: . Chairing a meeting training. . Bylaw review. . Better orientation for new committee members. . Joint meeting. . Visit other park systems. WKSHNOTE.DOC 1996 GOALS AND OBJECTIVES PARKS ADVISORY COMMITTEE ADOPTED FEBRUARY 5, 1996 I. REVIEW AND MAKE RECOl\1MENDATIONS TO THE CITY COUNCIL REGARDING THE REVISION OF PARK ORDINANCES AND POLICIES. A. Review the existing park ordinances and make revisions. B. Present revisions to the City Attorney for legal opinion. C. Present the revision to the City Council for approval. II. COORDINATE THE LAKEFRONT PARK MASTER PLAN AND PRESENT A FINAL MASTER PLAN TO THE CITY COUNCIL. A. Conduct a series of public meetings to generate community ideas. B. Assimilate the community input and prioritize. C. Recommend a development schedule and funding alternatives. III. REVIEW AND RECOMMEND THE FIVE YEAR CAPITAL IMPROVEMENT PLAN AND REEV ALUA TE THE CURRENT PARK AND TRAIL IMPROVEMENT SCHEDULE AND PLAN ACCORDINGL Y. A. Evaluate the current five year capital improvement plan and make appropriate changes based upon the neighborhood and community needs. IV. PROVIDE DATA TO THE CITY COUNCIL REGARDING THE RECREATIONAL NEEDS ASSESSMENT OF THE CO:Mrv1UNITY. A. Initiate meetings with specific user groups i.e. P.L.A.Y. and compile statistics regarding participation in youth sports. B. Analyze the current athletic field usage and determine current and future needs. C. Support efforts to initiate a scientific community survey. Make recommendations regarding the questions as they relate to Parks and Recreation. V. REVIEW THE CURRENT PARK MAINTENANCE STANDARDS AND RECOMMEND REVISIONS TO THE CITY COUNCIL. A. Assist the Director and Park Maintenance Supervisor in evaluating the current maintenance standards and practices and make revisions based upon community demands and existing resources. PAC96GL.DOC VI. REVIEW AND RECOtv1MEND TO THE CITY COUNCIL PARK DEVELOPMENT STANDARDS. A. Evaluate the current park development standards. B. Establish park development standards based upon community needs, safety, accessibility, and aesthetics. VII. REVIEW THE CURRENT FUNDING MECHANISMS FOR PARK DEVELOPMENT AND ACQUISITION. BASED UPON THE NEEDS ASSESSMENT OF THE COMMUNITY AND UPDATED STANDARDS RECOtv1MEND FUNDING AL TERNA TIVES TO THE COUNCIL. A. Define the future park/trail development, land acquisition, and park upgrade costs and determine whether or not the existing funding resources will suffice. B. Determine funding sources currently available i.e. dedication fees, grants, ad valor, referendum, etc.. C. Make a recommendation to the Council for future funding, taking into consideration existing resources and alternatives. VIII. TOUR AT LEAST TWO OTHER PARK SYSTEMS WHICH EXEMPLIFY THE "TARGET" WE ARE SEEKING. PAC96GL.DOC