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HomeMy WebLinkAboutDRAFT 07 08 13 City Council minutes O � PRip� � � v � 4646 Dakota Street SE Prior Lake, MN 55372 ` REGULAR CITY COUNCIL MEETING MINUTES June 24, 2013 CALL TO ORDER The meeting was called to order at 7:02 p.m. Present were Mayor Hedberg, Councilors Keen- ey, McGuire, Morton and Soukup, City Manager Boyles, City Attorney Rosow, City Engineer / Inspections Director Poppler, Public Works / Natural Resources Director Gehler, Finance Direc- tor Erickson, Economic and Development Director Rogness, Planner Matzke, Assistant City Manager Meyer, Assistant City Manager Kansier and Administrative Assistant Green. PUBLIC FORUM The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length and each presenter will have no more than ten (10) minutes to speak. Topics of discussion are restricted to City gov- ernmental topics rather than private or political agendas. Topics may be addressed at the Pub- lic Forum that are on the agenda except those topics that have been or are the subject of a scheduled public hearing or public information hearing before the City Council, the Economic Development Authority (EDA), Planning Commission, or any other City Advisory Committee. The City Council may discuss but will not take formal action on Public Forum presentations. Matters that are the subject of pending litigation are not appropriate for the Forum. Comments: No person stepped forward to speak. APPROVAL OF AGENDA MOTION BY SOUKUP, SECOND BY MCGUIRE TO APPROVE THE AGENDA. Boyles: Petitioners asked to remove 51, Consider Approval of a Resolution Approving a Final Plat and Development Contract for Eagle Creek Estates and Authorizing the Mayor and City Manager to Execute a Development Contract, to provide them opportunity to review information before placing it on the July 8 agenda. MOTION BY SOUKUP, SECOND BY MCGUIRE TO AMEND THE AGENDA AS REQUESTED. VOTE: Ayes by Hedberg, Keeney, McGuire, Morton and Soukup. The motion carried to ap- prove the amendment. VOTE: Ayes by Hedberg, Keeney, McGuire, Morton and Soukup. The motion carried to ap- prove the agenda as amended. APPROVAL OF MEETING MINUTES MOTION BY SOUKUP, SECOND BY MORTON TO APPROVE THE MINUTES OF THE JUNE 20, 2013 CITY COUNCIL MEETING AS PRESENTED. VOTE: Ayes by Hedberg, Keeney, McGuire, Morton and Soukup. The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. Phone 952.447.9800 / Faac 952.447.4245 / www.cityofpriorlake.com A. Consider Approval of Claims Listing B. Consider Approval of Treasurers Report C. Consider Approval of Building Permit Summary Report D. Consider Approval of Animal Control Services Report E. Consider Approval of Fire Department Report F. Consider Approval of Police Department Report G. Consider Approval of Resolution 13-076 Directing the Economic Development Au- thority (EDA) to hold a Public Hearing on Amending the Business Subsidies Policy H. Consider Approval of Resolution 13-077 Approving an Amendment to the 2013 Budget for Project Expenditures Carried Forward from 2012 I . J. Consider Approval of Resolution 13-078 Approving a Final Plat for Jeffers Pond 7th Addition and Authorizing the Mayor and City Manager to Execute a Development Contract K. Consider Approval of Resolution 13-079 Approving a Minor Amendment to a Planned Unit Development (PUD) Known as Hickory Shores L. Consider Approval of Resolution 13-080 Approving a Temporary Liquor License for the Prior Lake Rotary's Lakefront Music Fest MOTION BY MCGUIRE, SECOND BY SOUKUP TO APPROVE THE CONSENT AGENDA. VOTE: Ayes by Hedberg, Keeney, McGuire, Morton and Soukup. The motion carried. PRESENTATIONS Prior Lake Rotary's Lakefront Music Fest Rotarians Kyle Haugen and Joe Dols were present to speak about the founding and purpose of the Rotary Club. Stated this is the fourth annual Lakefront Music Fest hosted by the Prior Lake Rotary to raise funds for the community. Discussed the event's non-profit partners and the raffle event. Discussed emergency management plans as well as plans to ascertain appropriate liquor sales protocol. The Lakefront Music Fest is scheduled for July 19 and 20. Keeney: Asked if Lakefront Park will be closed the days of the event. Haugen: Replied there will be no other Rotary-sponsored events in the Park during the day. Lakefront Park will be open during the day before the event; and the beach and playground are- as will be open. Parking will not be allowed in Lakefront Park during the event. Keeney: Wished them well with the weather and hopes attendance will be great. Hedberg: Wished them well. Noted that he, McGuire and Boyles are members of the Rotary. PUBLIC HEARINGS No public hearing was scheduled. OLD BUSINESS No old business was scheduled. NEW BUSINESS Consider Approval of a Resolution Approving a Preliminary Plat to be known as Markley Lake Woods Planner Matzke stated that Markley Lake Woods is an R-1 zoned residential development along the northern shore of Markley Lake, which is designated a recreational lake. Provided information on location, site details, lot layout and the adjacent Eagle Creek Estates proposed layout. Stated that minimum lot sizes, setbacks and impervious surface requirements are met. DRAFT 06 24 13 City Council Meeting Minutes 2 City Engineer / Inspections Director Poppler described the grading plan and explained that ponding is being shared with adjacent Eagle Creek Estates. Described the utility plan for stormwater and sanitary sewer. Matzke stated the developer is proposing a possible alternative cul-de-sac design and the Planning Commission has approved that alternative. Discussed the plan for preserving heritage trees. Poppler described the trail plan, expressing staff's belief that the trail system could successfully run along the north side of the lake with an easement over the properties that extend to the shoreline. Planning Commission and Parks Advisory Commit- tee view a trail along the lake as challenging; and examples were provided of similar trails con- structed. MOTION BY MORTON, SECOND BY KEENEY TO APPROVE RESOLUTION 13-081 AP- PROVING A PRELIMINARY PLAT TO BE KNOWN AS MARKLEY LAKE WOODS. Morton: Asked if the Eagle Creek Estates will need to complete roadways before Markley Lake Woods can be developed and if easements will be required. Poppler: Responded that the developments will be collaborative as Eagle Creek needs sani- tary sewer to run through Markley Lake Woods in order to develop and Markley Lake Woods needs the Eagle Creek roadways to develop. Easements would be secured and held to assure that the development can move forward to final plat. Keeney: Noted that the graphic labels a city parcel as a city park. Wants to assure there are no representations to convert that to a park any time soon. Favors a shared trail connection along the lake as that would be valuable to the community. Noted the future park could then be removed from the graphic. Hedberg: Concurred with Keeney. Stated Markley Lake will not have a broad recreational venue due to its size and boating will likely be canoeing and such. Believes the trail would be appropriate and would make good connection from Cardinal Ridge and the neighborhood park. Asked about the elevation of the house pads. Poppler: Replied that the lake has a 100-year high water mark of 893' and the elevation of the garage and walkout level of the homes ranges from 905' to 911'. Hedberg: Commented on the tree preservation plan and being able to retain heritage trees. Noted that Eagle Creek Estates has cleared all trees and asked what can be expected in Mar- kley Lake Woods. Matzke: Depicted tree barriers that will be preserved. Stated that some clearing will be needed in order to place roadways and building pads. The trail will meander around trees to preserve as many as possible. Hedberg: Favors having a trail easement across the riparian lots in order to place the trail around the lake. Given this type of lake and the park connections, believes it would be a great addition to the community to have the trail along the lake. VOTE: Ayes by Hedberg, Keeney, McGuire, Morton and Soukup. The motion carried. Hedberg: Commented that the staff report and motion included the trail running along the lake, which is different than the Planning Commission recommendation. Consider Approval of a Resolution Declaring the City's Intent to Participate in the State of Minnesota's Standard Measures Program and Adopting the Ten Performance Bench- marks. Finance Director Erickson related the program's benefit of receiving a compensation for a por- tion of the cost of implementing performance measurements if the City chooses to participate. Stated there is also an exemption from levy limits under certain state statutes; but since the levy exemptions are not codified under sections referenced in this program, the City is not exempt DRAFT 06 24 13 City Council Meeting Minutes 3 from levy limits for participating in this program. Spoke of the residential survey and whether it should be included in the 2014 budget. MOTION BY MORTON, SECOND BY MCGUIRE TO APPROVE RESOLUTION 13-082 DE- CLARING THE CITY'S INTENT TO PARTICIPATE IN THE STATE OF MINNESOTA'S STANDARD MEASURES PROGRAM AND ADOPTING A MINIMUM OF TEN PERFORMANCE BENCHMARKS. Morton: Commented that it does not seem as if many of the items come from the citizen's sur- vey. Asked if the remainder were provided by staff. Erickson: Replied that nine of ten benchmarks came from the survey, and the other one from Scott County and the Finance Department. Other ratings the City could adopt could come from a variety of sources. Morton: Asked the cost of conducting the survey. Erickson: $19,000 for the survey conducted in 2011. The $3,200 reimbursement is recognized as revenue in the General Fund. Morton: Asked if the State is amassing a big database or what the purpose is in giving this in- formation to the State. Erickson: Commented that anyone can go to the State's Website, click into any City and learn their information. It is her understanding the information is not compiled. Morton: Asked if all cities choose the same questions to ask. Erickson: Replied that there were choices. There were several ways to comply with the origi- nal ten questions; and now there are 29 to choose from. Morton: Queried if new benchmarks could be chosen that would not include a citizen survey. Erickson: Affirmed it could be any ten benchmarks from the list. Boyles: Distributed a revised resolution that lists ten proposed benchmarks for the City to adopt. Keeney: Clarified that the City needs to opt into ten criteria before July 1. Morton: Asked if the City would then be locked in to those ten and could not change. Erickson: Replied that the listing on the resolution are the ten already in place. Believes con- sideration should be given to whether or not the Council wants to change the reporting metrics at this time. Morton: Stated she does not favor spending money on a survey, and would prefer if the City could harvest information from its own resources. Erickson: Noted that it is an alternative to not participate in this program. Opting to participate in this program would make us eligible for the reimbursement of $3,200. Keeney: Stated he has interest in some kind of feedback from citizens although he is unsure he wants it to be a professional survey. Asked if informal or ad hoc surveys would meet re- quirements. Erickson: Affirmed, if it used a tool such as Survey Monkey. Keeney: Asked if we would give the money back if we forego this. Erickson: They would probably ask for money back. Keeney: Asked if a survey is planned for this year. Erickson: A survey is planned for 2014. Soukup: Noted that surveys in the past have been phone surveys. Believes many people only have cell phones so using land line phones contacts for the surveys gives limited response. Believes these ten measures are good measures. Suggested the water bill mailing could in- clude a survey in 2014 and that may be more cost-effective and a way to reach a broader de- mographic. Hedberg: Recalled these ten measures were chosen because Council wanted to implement a comprehensive metrics program. Noted the City also has financial performance standards. Fa- vors continuation of these ten measures as it reflects that the City is trying to develop a culture DRAFT 06 24 13 City Council Meeting Minutes 4 of using facts and data. There are a variety of things to consider for the 2014 budget. This pro- gram should be part of overall metrics tracked in the City. Believes a work session should be held on metrics noting that financial performance standards are ready for a tune up to reflect that we moved toward using per household tax and spending data. This should be part of a broader impetus to increasingly manage by facts and data. Another piece could be to see how metrics are being established in each department and how that information is being delivered to the Council. Stated he will make a motion to direct staff to plan a work session in the next three to four months. VOTE: Ayes by Hedberg, Keeney, McGuire and Soukup. Nay by Morton. The motion carried. MOTION BY HEDBERG, SECOND BY MCGUIRE TO DIRECT STAFF TO SCHEDULE A WORK SESSION SOMETIME IN THE NEXT THREE TO FOUR MONTHS TO ADDRESS METRICS MORE BROADLY INCLUDING THE STATEWIDE PROGRAM, DEPARTMENTAL METRICS AND FINANCIAL PERFORMANCE STANDARDS. VOTE: Ayes by Hedberg, Keeney, McGuire, Morton and Soukup. The motion carried. OTHER BUSINESS Hedberg: Stated the lake level is currently at 903.59' and added that no-wake restrictions on Lower Prior Lake are triggered at 904' for the purpose of protecting shoreline and structures from wake caused by high speeds. Postings will be placed in the event of no-wake conditions. If flood levels are reached the City will take orders for sandbags. Sand will be delivered at no charge to the properties ordering sandbags in an amount needed to fill the sand bags. Com- mented about downed trees from recent storms, noting that the Shakopee Mdewakanton Sioux Community composting site will take tree debris. Provided the location and associated costs. ADJOURNMENT With no further business brought before the Council, a motion to adjourn was made by Soukup and seconded by Morton. The motion carried and the meeting adjourned at 8:25 p.m. Frank Boyles, City Manager Charlotte Green, Administrative Assistant DRAFT 06 24 13 City Council Meeting Minutes 5