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CITY COUNCIL AGENDA REPORT
MEETING DATE: July 8, 2013
AGENDA #: 5E
PREPARED BY: Bill O'Rourke
PRESENTED BY: Bill O'Rourke
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AUTHORING THE PURCHASE
OF TWO 2014 FORD POLICE INTERCEPTOR UTILITY VEHICLES
DISCUSSION: Introduction
The purpose of this agenda item is for the City Council to consider a request
by the Police Department to purchase two 2014 Ford Police Interceptor All
Wheel Drive Utility Vehicles from the Revolving Equipment Fund.
Hi StON
The Police Department fleet consists of seven (7) fully marked and two "Class
B" squad cars, four of which are operated for up to 20 hours per day. The as-
signment of the vehicles is rotated in an effort to balance out the mileage and
to extend the life of the vehicles. In previous years, the three (3) oldest vehi-
cles in service would be replaced each year. Typically, those vehicles had be-
tween 80,000 and 90,000 miles on them at the time of replacement. The used
vehicles are sent to auction with the money from the sale returned to the Re-
volving Equipment Fund.
The Police Interceptors were redesigned by Ford for the 2013 model year.
The Police Department purchased and put one of the new Utility Vehicles into
service to evaluate the capabilities and performance of the vehicle during a
'Minnesota Winter'. The feedback from all users has been extremely positive.
Current Circumstances
Because the Department and fleet maintenance have worked to extend the
use of the squads to 100,000 miles, we only need to request replacement of
two vehicles.
FINANCIAL Under the State Cooperative Bid the 2014 Ford Police Interceptor all-wheel
IMPACT: drive SUVs, equipped to our specifications are $26,404.82. The Revolving
Equipment Fund contains funds for these vehicles.
ISSUES: The SUV vehicles are more expensive than their sedan counter parts. The se-
dan is $24,397 versus the SUV cost of $26,404. The police department be-
lieves the added investment is warranted for the following reasons:
• The carrying capacity of the SUV for public safety required supplies
(AED, First Aid Kits, Weaponry, Miscellaneous Supplies) exceeds the
trunk space of the sedans.
• The driver space affords greater work room for officers and for the
electronics we are increasingly installing in our vehicles (radios,
Toughbook computers, speed guns, cameras for recording incidents).
• The smaller interior room of the remodeled sedans makes them less
suitable for two officer operation, something we do during training peri-
ods for new officers.
• The SUV proved up to the task of operating under adverse winter driv-
ing conditions.
ALTERNATIVES: 1. Adopt the Resolution authorizing the purchase of two Police Interceptor
SUVs.
2. Deny approval and direct further action.
RECOMMENDED Alternative #1.
MOTION:
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4646 Dakota Street SE
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RESOLUTION 13-xxx
A RESOLUTION APPROVING THE PURCHASE OF TWO SQUAD CARS UNDER THE STATE OF
MINNESOTA COOPERATIVE PURCHASING PROGRAM
Motion By: Second By:
WHEREAS, The Police Department replaces it's primary patrol vehicles on a regular basis; and
WHEREAS, The State of Minnesota Cooperative Purchasing Program has solicited bids for 2014 Ford
Police Interceptor squad cars; and
WHEREAS, The Revolving Equipment Fund provides funding for the acquisition of replacement vehicles.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Police Department is authorized to purchase two Ford Police Interceptor AWD SUVs in an amount
not to exceed $52,809.64.
PASSED AND ADOPTED THIS 8th DAY OF July 2013.
YES NO
Hedber Hedber
Keene Keene
Morton Morton
Souku Souku
McGuire McGuire
Frank Boyles, City Manager
http:l/splashlteams/amlOctober 4 2010/July 8, 2013Nehicle Purchase Resolution.doc