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Home My WebLink About5H Sunset Ave Project Lift Station o� P �O�P ti � v � 4646 Dakota Street SE Prior Lake, MN 55372 �INNES�� CITY COUNCIL AGENDA REPORT MEETING DATE: JULY 22, 2013 AGENDA #: 5H PREPARED BY: SENG THONGVANH, PROJECT ENGINEER PRESENTED BY: SENG THONGVANH AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING QUOTES AND AU- THORIZING PURCHASE OF LIFT STATION COMPONENTS FOR THE SUNSET AVENUE IMPROVEMENTS PROJECT (CITY PROJECT #13-011): DISCUSSION: Introduction The Sunset Avenue project is scheduled for construction later this summer. The assessment hearing and award of the construction contract will come before the City Council on August 12, 2013. Histo The City uses the Five Year Capital Improvement Program to plan its infrastruc- ture improvements and the financing for capital improvements. The Sunset Ave- nue and County Road 12 projects propose to extend utility connections to proper- ties on Sunset Avenue and on County Road 12 west of Stemmer Ridge Road. Many of these properties are experiencing failing septic systems and desire City services. Sunset Avenue was annexed into the City of Prior Lake in 2012 as part of the Orderly Annexation agreement known as the 6.2 area. At its August 27, 2012 meeting the City Council adopted Resolution 12-124 au- thorizing staff to prepare a Feasibility Report for the 2013 Sunset Avenue Improve- ments Project as outlined in the CIP and required for the Minnesota Statutes Chapter 429 process. The Minnesota Statutes Chapter 429 process is required because the City Council intends to specially assess for the improvements. The Sunset Avenue neighborhood is considered in the report and includes im- provements to Sunrise View, Sunrise View 1 St Addition, and Part of Gov't lots 1& 2 S8, T114, R22. A portion of these properties were originally platted and devel- oped in 1927. Many of these properties are experiencing failing septic systems and desire City services. The proposed improvements include the extension of sanitary sewer and watermain, street reconstruction, storm sewer, storm water quality, concrete curb and gutter, and appurtenant work. The recommendation of the Feasibility Report was to proceed with the project. On October 8, 2012, Council adopted Resolution 12-167 accepting the Feasibility Report and calling for a Public Hearing on November 13, 2012 for the 2013 Im- provement Project. At the November 13, 2012 Public Hearing, a number of people spoke regarding the project. In addition to the Public Hearing, the City has held three informational meetings to discuss the project. The last informational meeting was held on April 17, 2013 af- ter bids were received for the project. On February 25, 2013 the City Council approved the project plans and specifica- tions and authorized the advertisement for bids for the Sunset Avenue Improve- ments Project. The City received bids on March 27, 2013 for this project. A total of three bids were received for the project. On July 8, 2013 the City Council adopted Resolution 13-089 declaring costs to be assessed, ordered the preparation of the proposed assessment roll, and establish- ing the assessment hearing date of August 12, 2013 for the Sunset Avenue Im- provements Project. Current Circumstances The proposed project includes the reconstruction of Sunset Avenue and installa- tion of sanitary sewer and watermain to serve properties on Sunset. Due to the to- pography of the properties along Sunset Avenue, a sanitary sewer lift station is re- quired to provide wastewater service. In order to simplify operation and maintenance of lift stations and reduce spare parts inventory, the City employs the Sanitary Sewer Lift Station Standardization Policy for new construction and rehabilitation of lift stations within the City. This policy also requires that the City obtain certain components for the lift station in or- der to provide uniformity and standardization. These components includes pumps, pump discharge elbows, monitoring units, pump controller, and SCADA equip- ment. As part of the Sunset Avenue Improvements Project, the City has obtained quotes for the necessary components as outlined in the Standardization Policy. The quote for the lift station pumps and pump accessories was provided by Electric Pump of New Prague, MN for the amount of $24,595. A quote for the lift station control panel was provided by SY/COM Inc. of Richfield, MN for the amount of $19,890. The total amount for the components is $44,485. The two vendors have provided the City with numerous lift station components in the past. Conclusion It is recommended that the City Council approve a Contract with Electric Pump and SY/COM Inc. for the lift station components related to the Sunset Avenue Im- provements Project. ISSUES: The Sunset Avenue Improvements Project is tentatively scheduled to begin con- struction in August after the Assessment Hearing and Award of Contract has taken place. The lift station components necessary to serve the properties on Sunset Avenue will require 6-8 weeks for delivery. In order to ensure timely installation of the components and provide service the components will need to be ordered prior to award of the construction contract. 2 FINANCIAL The Sunset Avenue Improvements Project is proposed to be financed by Special IMPACT: Assessments, Tax Levy, Sewer Trunk Fund, and a Clean Water Grant. Funding sources and amounts are as shown below: Assessments* $804,036.84 Tax Lev $356,395.40 Clean Water Grant $110,919.39 Trunk Fund $1,962.00 Pro'ect Total Cost** $1,273,313.63 *Includes indirect costs The lift station components cost is proposed to be assessed to the properties on Sunset Avenue as part of the sanitary sewer assessment. The Clean water Grant received from the MPCA will help offset the sanitary sewer assessment portion of the project costs. ALTERNATIVES: 1. Approve a resolution accepting quotes and authorizing purchase of lift station components for the Sunset Avenue Improvements Project (City Project #13- 011): 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. RECOMMENDED Alternative #1 MOTION: 3 o � rx�o� � � u �, 4646 Dakota Street SE �rNNESO� Prior Lake, MN 55372 RESOLUTION 13-xxx A RESOLUTION ACCEPTING QUOTES AND AUTHORIZING THE PURCHASE OF LIFT STATION COMPONENTS FOR THE SUNSET AVENUE IMPROVEMENTS PROJECT (CITY PROJECT # 13-011) Motion By: Second By: WHEREAS, The lift station is scheduled for installation in conjunction with the Sunset Avenue Improvements Project; and WHEREAS, Due to the delivery schedule for the necessary items, advance purchase of the lift station components is necessary to assure its availability according to the construction schedule for the Sunset Avenue project; and WHEREAS, The City obtains the lift station components to ensure uniformity and standardization in accordance with the Sanitary Sewer Lift Station Standardization Policy; and WHEREAS, The quote for pumps antl pump components from Electric Pump of New Prague, MN is $24,595 and the quote for the lift station control panel from SYICOM of Richfield, MN is for $19,890 ; and WHEREAS, To maintain consistency and for ease of maintenance, Staff recommends Electric Pump for the pump components and SY/COM for the lift station control panel. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council authorizes the purchase of pumps and pump components from Electric Pump in an amount of $24,595 and lift station control panel from SY/COM in an amount of $19,890 for the Sunset Avenue Improvements Project (City Project #13-011). 3. Costs will be recorded in the Construction Funtl (#501-48374-501) for the Sunset Avenue Project. PASSED AND ADOPTED THIS 22N� DAY OF JULY 2013. YES NO Hedber Hedber Keene Keene McGuire McGuire Morton Morton Souku Souku Frank Boyles, City Manager EP ELECTR/C PUMP 201 4rh Avenue SW Sale Renresentative New Prague, MN 56071 Sfeve Reed 800-383-7867 612-325-9980 To: City of Prior Lake March 1, 2013 17073 Adelmann Street SE Prior Lake, MN 55372 Attn: Jim Larson (sent via e-mail) Ref: Lift Station Equipment Proposal Scope of Materials Two (2) Flygt model NP3102-464MT submersible pumps. Pumps to be furnished with the following: 0 5hp, 1750RPM, 230/460/3/60 explosion proof motor 0 4" discharge elbow o Stainless Steel Upper and Intermediate Guide Bar Brackets 0 50' of submersible power cable o Stainless steel lifting chain — 32' 0 5 year warranty One (1) Lot of 2" stainless steel sch.80 guide pipe (32' sump depth) One (1) Cable Rack (for hanging pump cables) Two (2) MOSF modules for pump moisture & overtemp protection One (1) LC150 duplex pump controller One (1) A1000i submersible transducer (4-20mA output) with 60' of cable One (1) A1000 cable suspension kit One (1) Intrinsically Safe Barrier (for transducer) One (1) Omni-Site Crystal Ball One (1) Lot of freight and start-up services for the above proposed equipment. Tofa/ Delivered Selling Price: $24,595.00 If you have any questions in regards to this proposal or require additional information please feel free to give me a call. Thank You, EP ELECTRlC P!/MP Troy D. Heimerl Cc: Steve Reed -------- Original Message -------- Subject: Fwd: Fwd: NEW LIFT PANEL Date: Fri, O1 Mar 2013 11:5033 -0600 From: JPK UPK �,svcom.us> To: kellie(�a,svcom.us -------- Originai Message -------- Subje Fwd: NEW LIFT PANEL ct: Date: Fri, O 1 Mar 2013 11:49:20 -0600 From: JPK <TPK(�a,s_ycom.us> jlarson(�a,cityofpriorlake.com» Jim Larson To: <larson(a�CitvofPRIORLAKE.com> -------- Original Message -------- Subje NEW LIFT PANEL ct: Date: Thu, 28 Feb 2013 15:39:55 -0600 From: JPK <TPK(�a,sycom.us> Jim Larson To: <jlarson(a�CityofPRIORLAKE.com> JIM I HAVE CALCULATED THE COSTS FOR THE NEW LIFT STATION PANEL PER OUR CONVERSATION. THE FOLLOWING DESCRIBES THE PANEL WITH AS MUCH DETAIL AND AS FEW WORDS AS POSSIBLE: 1) IDENTICAL TO WATERS EDGE PANEL WITH THE FOLLOWING EXCEPTIONS. a) POWER SOURCE WILL BE 480VAC THREE PHASE 60 HZ b) DRIVES WILL BE FOR 480 VAC FOR 15 HP PUMPS, MAX c) 1 KVA TRANSFORMER (480/240 TO 120 VAC) WILL BE MOLTNTED IN SPACE BELOW PANEL. TERMINAL BLOCKS FOR VOLTAGE SELECTION WILL BE MOUNTED IN PANELAS WELLAS EXTRA REQUIRED BREAKERS. d) ALL OTHER VOLTAGE SENSITIVE COMPONENTS WILL BE CHANGED WHERE REQUIRED e) WIRING WILL BE FOR THREE PHASE (OR SINGLE PHASE) BY UTILIZING DRNES RATHER THAN ACROSS THE LINE STARTERS WITH OVERLOADS: 1) YOUR OPERATORS WILL REQUIRE NO EXTRA OPERATOR TRAINING. 2) PANEL CAN BE UTII.IZED WITH EITHER 480 OR 240 SINGLE OR THREE PHASE IN THE FUTURE 3) ONLY REQUIRED CHANGES FOR 240 WILL BE CHANGING DRNE ELECTRONIC COMPONENTS, EXTERNAL HEAT SINKS STAY THE SAME. 4) METER SOCKET MAY HAVE TO BE CHANGED IF UTILIZING SINGLE PHASE POWER. 5) IN FUTURE, PANEL CAN BE UTILIZED WITH YOUR GEN SETS, REGARDLESS OF THE VOLTAGE COSTS: 1) PANEL WILL COSTAPPROXIMATELY $1,000.00 MORE THAN STANDARD STARTERS AND OVERLOADS, HOWEVER 2) IN FNE YEARS PANEL CAN BE UTILIZED FOR VIRTUALLY ANY OF YOUR MOTOR/ VOLTAGE COMBINATIONS FORA COST OF AGAIN $1,000.00 3) IN FNE YEARS, PANEL WITH STANDARD STARTERS AND OVERLOADS COULD EASILY COST $7,000.00-$8,000.00 TO MODIFY FOR SINGLE PHASE USE, AND THIS DOES NOT EVEN CONSIDER INFLATION IN CALCULATING THE COST FOR THIS PANEL, AND PER OUR CONVERSATION, THE FOLLOWING WILL BE PROVIDED BYYOU: 1) LC150 2) OMNI SITE 3) MINI CASS MODULES 4) TRANSDUCER AND TRANSDUCER BARRIER AGAIN, AS BEFORE, T HAVE NOT INCLUDED SALES TAX AND ANY INSTALLATION OR SUPPLIES, ALTHOUGH WE WILL ARE WILLING TO ASSIST ON STE, AS ALWAYS I HAVE INCLUDED A METER SOCKET, (INSTALLED) AND A GENERATOR RECEPTACLE AND 45 DEGREE ADAPTOR. PRICE FOR THIS PANEL, WILL BE $19,890.00 AND WILL BE VALID FOR 60 DAYS. NOTE: WATERS EDGE PANEL WAS $16,310.00 ONE YEARAGO AND INCLUDED SMALLER DRNES (SINGLE PHASE), NO TRANSFORMER, AND NO GENERATOR RECEPTACLE OR WIRING. ANY QUESTIONS, GNE ME A CALL JOHN SY/COM, INC