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HomeMy WebLinkAbout5E Vision Elements O � PRIp� � � u � 4646 Dalcota Street SE Prior Lake, MN 55372 �S�� CITY COUNCIL AGENDA REPORT MEETING DATE: August 12, 2013 AGENDA #: 5E PREPARED BY: Frank Boyles, City Manager PRESENTED BY: Frank Boyles, City Manager AGENDA ITEM: CONSIDER APPROVAL OF A REPORT DESIGNATING THE TOP FOUR VISION ELEMENTS DISCUSSION: Introduction The purpose of this agenda item is to request Council approval of the top four Vision Elements in the 2030 Vision and Strategic Plan. Histo When it was originally adopted, it was agreed that the City's Vision and Strategic Plan woufd be updated regularly. Over time, the City Council has refined the process so that in non-election years (odd-numbered) the City Council refines the document and prioritizes vision elements. In election � years (even-numbered) the full update process is used including community-wide input. Current Circumstances Accordingly, the City Council discussed the top four vision elements previously in two work sessions. The City Council concluded two things. First, there was a consensus that Community Assets, Economic and Community Development and Natural Resources should be the top three. The City Council also concluded that most of the goals and objectives of Strong Financial Management were either implemented or in process. So, the Council directed that the staff develop a new vision element which would take the place of Strong Financial Management. The new vision element would incorporate all aspects of Strong Financial Management and more. The new element would recognize that the prime mover of the Strategic Plan is the City team (volunteers, advisory committee members, City Council and staf�. The achievement of the goals and objectives of the Plan would be a function of how well the City organization performs. The new vision element has been titled, "Effective City Resources" (attached). Effective City Resources, as proposed, is divided into four sections: management, people, facilities and fleet, and technology. After this vision element was drafted, it was included in the Update for City Council comment. Phone 952.447.9800 / Fax 952.447.4245 / wtivw.cityofpriorlake.com Conclusion The City Council should determine if the four vision elements identified are appropriate as top priorities until the 2030 Vision and Strategic Plan is next updated. ISSUES: The new vision element pulls elements from existing and previous elements. For example, Strong Financial Management, some portions of Technology, and Community Assets are included here. Taken together, these concepts more comprehensively define the effective City resources which will ultimately determine if the Strategic Plan is supported, continued and ultimately implemented. FINANCIAL The work contemplated under these four vision elements was included in IMPACT: the 2013 budget and capital improvement documents so there should be no appreciable financial impact. ALTERNATIVES: 1. Motion and second as part of the Consent Agenda to approve the proposed top four priority vision elements. 2. Adopt the top four with amendments. 3. Take no action and provide the staff with additional direction. RECOMMENDED Alternative #1. MOTION: EFFECTIVE CITY RESOURCES 8/12/2013 In order to identify, plan and implement programs, services and projects which accomplish the 2030 Vision and Strategic Plan, the City must have the appropriate tools, equipment and infrastructure utilized by capable, motivated personnel who are properly trained, operating within a progressive, transparent and open management environment. Mana�e� Goal: Select and implement Enterprise Resource Management System (ERMS) which improves the collection, use and reporting of financial and related data while improving productivity, data availability for decision making and transparency by July 15, 2014. Goa1: Annually review, revise and report to the public City-wide and departmental metrics which convey the cost effectiveness of City activities by December 31, 2013. Annually Goal: As part of the Capital Improvement Program (CIP) complete an annual review and update process of all nine plans and implement capital budgeting by September 14, 2014. Goal: Annually identify and pursue at least five areas on programs that can be better accomplished through collaboration. Implement at least two of those programs each year by December 31, 2013. People Goal: Optimize the value and contributions of City Council, EDA, advisory committee members and ail staff through training supplying the proper equipment, supervision, organizational format and administrative policies, procedures and laws. Ongoing. Goal: Seek out and retain highly motivated, committed, innovative, knowledgeable and customer- service oriented employees. Ongoing. Goal: Encourage volunteers and volunteer organizations to provide services to better the Prior Lake Community by identifying and orchestrating opportunities and recognizing successes. By December 31 of each year. Facilities and Fleet Goal: Utilize and maintain City buildings to foster pride, maximize use by the maximum number of residents and businesses in a way that is cost-effective from both a capital and operating perspective. Ongoing. Goal: Provide equipment, rolling stock, structures and technology which will facilitate dependable, fast and high quality services in the most cost-effective way. Ongoing. Technolosv Goal: Utilize and train employees in the use of technology in ways which improve and expedite service delivery, communications and accounta.bility. Ongoing. Goal: Maximize the capacity for employees to respond to inquiries and deliver services at a11 times from anywhere. Ongoing. Goa1: Improve the value of technology by providing training, innovative use of applications and regular use of hardware and'software applications. Ongoing.