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HomeMy WebLinkAboutAgenda & Minutes ) " \ AGENDA Tuesday, January 18, 1994 1. CALL TO ORDER ........................7:30 p.m. 2. PLEDGE OF ALLEGIANCE 3. CONSIDER APPROVAL OF MINUTES OF PREVIOUS MINUTES 4. CONSENT AGENDA: Consider Approval of Invoices To Be Paid Consider Approval of Animal Control Report Consider Approval of Building Report Consider Approval of Fire and Rescue Report Consider Approval of Treasurer's Report Consider Approval of Preliminary Budget Report Consider Approval of Preliminary 1993 Fourth Quarter Budget Report 5. PRESENTATIONS a. b. c. d. e. f. g. A. Presentation of the Lake Advisory Committee's Annual Report. 6. PUBLIC HEARINGS: - 7:45 p.m. A. Conduct Public Hearing to Consider Ordinance #94-04 Amending Prior Lake City Code, Title 9, Chapter 3, "Public Waters" Affecting Surface Water Usage. 7. OLD BUSINESS A. Review the Exemption Applying to School property in Regard to Storm Water Management Utility Fees. 8. NEW BUSINESS A. Consider Resolution 94-01 Adopting the Permanent Rules for Administering the Wetland Conservation Act. B. Introduce and Discuss the Proposed Development of a Wetland by Mark Hyland. C. Consider Approval of Resolution 94-06 Amending the Wilds Planned Unit Development (PUD). 9. OTHER BUSINESS 10. ANNOUNCEMENTS/CORRESPONDENCE 11. ADJOURNMENT All894.wRT 4629 Dakota St. S.E., prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ---_._------',,_....~.~---......_~"~'_..-...".... T r MINUTES OF THE CITY COUNCIL 1111 N N E SO" ~ Monday, January 3, 1993 1. CALL TO ORDER - Acting Mayor Tom Kedrowski called the meeting of the Common Council to order on Monday, January 3, 1994 at 7:30 p.m. in the City Council Chambers. Present were: Mayor Elect Andren, Councilmember, Kedrowski, and Scott and Councilmembers elect Greenfield and Schenck, City Manager Boyles, Planning Director Graser, Public Works Director Anderson, Parks Director Mangan, Assistant Planner Garross, Finance Director Teschner, City Attorney Kessel and Recording Secretary Birch. 2. PLEDGE OF ALLEGIANCE - Acting Mayor Kedrowski led the Pledge of Allegiance and welcomed everyone to the meeting. 3. OATH OF OFFICE - City Manager Boyles administered the Oath of Office to the following: Lydia Andren - as Mayor Allen Greenfield - as Councilmember Peter Schenck - as Councilmember Mayor Andren, Councilmembers Greenfield and Schenck accepted the Oath of Office for their position and Acting Mayor Kedrowski turned the gavel over to Mayor Andren. 4. CONSIDER APPROVAL OF MINUTES OF PREVIOUS MINUTES City Manager Boyles presented an amended copy of the minutes - page 3 and noted that the minutes on page 3 - first paragraph in the third contingency of the motion which read: ...whether the pond area Is or is not construed as lake bed" should read.... whether the pond area Is not construed as a lake bed" MOTION BY, KEDROWSKI, SECONDED BY, SCOTT , TO APPROVE THE DECEMBER 20,1993 MINUTES AS AMENDED. Upon a vote taken, ayes by Andren, Kedrowski and Scott the motion passed _ two abstentions by Councilmembers Schenck and Greenfield. City Manager Boyles reported on the status of the Red Oaks subdivision issue. 5. CONSENT AGENDA: a. Consider Approval of Invoices To Be Paid b. Consider Approval of Resolution 94-02 Authorizing Execution of Proxy in Favor of Certain Amendments to the Declaration of Trust of the Minnesota Municipal Money Market Fund. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQ\JAL OPPORTUNITY EMPLOYER ..r'T" .,,--.-- '.,. Prior Lake City Council Minutes January 3, 1994 c. Consider Approval of R.L.S. (# to be assigned by Scott County) for Don McKush. MOTION BY KEDROWSKI, SECONDED BY SCOTT, TO APPROVE CONSENT AGENDA ITEMS (8) THRU (c). Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Scott and Schenck, the motion passed unanimously. 6. OLD BUSINESS A. Consider Approval of Resolution 94-04 Accepting Feasibility Study and Calling for a Public Hearing on 1994 Improvement Projects - Public Works Director Anderson presented details of the proposed projects for Council's consideration: Fish Point Road, Glory Circle to CSAH 44; Ridgemont Avenue north of T.H.13 to Hope Street; Creekside Circle, Brunswick Avenue, Erin Circle, Dublin Road and Lyons Avenue; Northwood Road from CSAH 12 to Fremont Avenue; Carriage Hills Parkway from Pike Lake Trail; Sand Pointe Community Park roads and parking lot; CSAH 18 from City limits to CSAH 42; CSAH 44 from T.H. 13 to east City Limits; and bituminous seal coating of paved streets throughout the City. Mr. Anderson displayed an overhead of the proposed project financing summary consisting of information on assessments, tax levy, City MSA funds, trunk reserve and collector street fund impact of taxes on a $110,000 home. Parks Director Mangan answered questions regarding the condition of the restrooms in Memorial Park. Council proposed that staff consider conducting a general appraisal for the proposed improvement areas. Further discussion occurred regarding the general assessment policy, MSA funding, Park fees, and park dedication policy. Council directed staff to explore other funding sources for Sand Point Parking Lot improvements and narrowed the projects down to six instead of nine. MOTION BY KEDROWSKI ,SECONDED BY GREENFIELD, TO APPROVE RESOLUTION 94-04 ACCEPTING FEASIBILITY STUDY AND CALLING FOR A PUBLIC HEARING ON THE PROPOSED 1994 IMPROVEMENT PROJECTS. Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion passed unanimously. 7. NEW BUSINESS A. Consider Approval of 1994 Fee Schedule - City Manager Boyles introduced the item and turned the presentation over to Finance Director Teschner who reviewed the nine fee schedule changes. Council reviewed the fee changes and noted a typographical error. MOTION BY KEDROWSKI , SECONDED BY SCOTT TO APPROVE THE 1994 FEE SCHEDULE AS AMENDED. -2- .....r----..-......---.-..........- .-.. . Prior Lake City Council Minutes January 3, 1994 B. Discussion occurred regarding the current fee schedule for unlicensed dog recovery fee. Council directed staff to do a comparison study of other cities on these fees. Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion passed unanimously. A short recess was called. The meeting reconvened at 9:20 p.m. Consider Approval of Ordinance 94-02 Amending Prior Lake City Code Title 9, Chapters 4 and 5 - City Manager Boyles introduced the item and turned the presentation over to Finance Director Teschner. Mr. Teschner discussed details of the proposed ordinance regarding increased city WAC, City SAC, Water Tower Charge, MWCC/SAC and Sewer Billing Rate increases. MOTION BY KEDROWSKI, SECONDED BY SCOTT, TO ADOPT ORDINANCE 94-02 AMENDING PRIOR LAKE CITY CODE TITLE 9, CHAPTER 4 AND 5 INCREASING THE FEES. Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion passed unanimously. C. Consider Approval to Retain a Labor Negotiator to Conclude Labor Agreements with Bargaining Units. - City Manager Boyles discussed details of the request with Council and the proposals as submitted. A short discussion occurred. Pete Bergstrom, of Ratwik, Roszak, Bergstrom and Maloney, P.A. answered questions from the Council. MOTION BY KEDROWSKI, SECONDED BY SCHENCK, TO AUTHORIZE A LABOR NEGOTIATOR TO COMPLETE LABOR NEGOTIATIONS AS SET FORTH IN THE STAFF REPORT AND TO USE FUNDS FROM THE CONTINGENCY FUND IN AN AMOUNT NOT TO EXCEED $13,000. Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion passed unanimously. D. Consider Approval of Resolution 94-03 Authorizing Preliminary Plat and Ordinance 94-03 Rezoning of Westbury Ponds First Addition - Planning Director Graser discussed the proposed partnership between the developer, school district and city in this land exchange and rezoning of the 1.235 acres which would result in savings to Prior Lake and Independent School District 719 tax payers. Council directed staff to correct Resolution 94-03 Item #8. Councilmember Greenfield requested that staff should review any Policies currently being used and put them on the agenda for for Council consideration. -3- . "'--_._--r--~-"'~'--""-'-'---.~-"""'-'-"" Prior Lake City Council Minutes January 3, 1994 MOTION BY KEDROWSKI, SECONDED BY SCOTT, ADOPTING RESOLUTION 94-03 AS AMENDED APPROVING PRELIMINARY PLAT OF WESTBURY PONDS FIRST ADDITION. Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion passed unanimously. MOTION BY KEDROWSKI, SECONDED BY SCOTT, TO APPROVE ORDINANCE 94-02 AMENDING PRIOR LAKE CITY CODE SECTION 5-2-1 AND PRIOR LAKE ZONING ORDINANCE 83-6 SECTION 2.1. Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion passed unanimously. E. Consider Approval of Bylaws, Appointments, and Bids for 1994 - see attached summary. . Consider Approval of Acting Mayor for 1994. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO APPOINT CAROL SCOTT AS ACTING MAYOR FOR 1994. Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion passed unanimously. . Consider Approval of Official Newspaper for 1994. MOTION BY KEDROWSKI, SECONDED BY SCHENCK, TO APPROVE THE PRIOR LAKE AMERICAN AS THE OFFICIAL NEWSPAPER. Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion passed unanimously. . Consider Approval of Official Bank for 1994. MOTION BY KEDROWSKI, SECONDED BY SCOTT, TO APPROVE THE PRIOR LAKE STATE BANK AS THE OFFICIAL BANK FOR 1994. Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion passed unanimously. . Consider Approval of Equalization Committee for 1994. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO APPROVE THE FULL COUNCIL AS THE EQUALIZATION COMMITTEE FOR 1994. -4- ...-r-.-...--y-.-........-..... ..........--... ... Prior Lake City Council Minutes January 3. 1994 . Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion passed unanimously. Consider Approval of Fire Chief and Assistant Chief for 1994. The Fire Department acts upon this appointment every three years, this is the final year for the appointment before another election. No action by Council is necessary. Consider Approval of Liquor Committee for 1994. Council concurred that the Committee should be discontinued and that the Police Chief, City Manager and City Attorney should conduct the meetings as necessary. Consider Approval of Auditing Firm for 1994. MOTION BY KEDROWSKI, SECONDED BY SCOTT TO APPROVE GEORGE M. HANSON AND COMPANY AS THE AUDITING FIRM FOR 1994. . . Discussion occurred on the pros and cons of retaining the same auditing firm for a number of years and the pros and cons of of having an operational audit conducted. Finance Director Teschner answered questions regarding the procedure and criteria as required by state statutes. Councilmember Greenfield discussed a recent survey of other cities which he had conducted and presented his findings. Discussion occurred regarding the request for proposal conducted two years ago. Upon a vote taken, ayes by Kedrowski, Schenck and Scott. Nays by Andren and Greenfield. The motion carried. MOTION BY GREENFIELD, SECOND BY ANDREN, TO RESCIND THE PREVIOUS MOTION FOR RECONSIDERATION. Upon a vote taken, ayes by Andren, Greenfield, nays by Kedrowski, Schenck and Scott, the motion failed. . Consider Approval of Fiscal Consultant for 1994. MOTION BY KEDROWSKI, SECONDED BY SCOTT TO APPROVE STEVE MATTSON OF JURAN AND MOODY AS THE CITY'S FISCAL CONSULTANT FOR 1994. -5- Prior Lake City Council Minutes January 3, 1994 Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion passed unanimously. . Consider Approval of Civil Defense Director for 1994. MOTION BY KEDROWSKI, SECONDED BY SCHENCK, TO APPROVE CHIEF POWELL AS THE DEFENSE DIRECTOR FOR 1994. Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion passed unanimously. . Consider Approval of Animal Warden for 1994. Council previously approved the Animal Warden Contract for Bob McAllister, therefore, no further action on this item was necessary. . Consider Approval of Health Officer for 1994. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO APPROVE THE PARK NICOLLET CLINIC AS THE CITY'S REPRESENTATIVE HEALTH OFFICER. Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion passed unanimously. . Review and Consider the Council Bylaws. Council reviewed the bylaws and made the following revisions: . Page 2 - item D second sentence:....The Agenda will be prepared by the City Manager and shall be available the Thursdav..... to be changed to: The Agenda will be prepared the Wednesdav before the following Monday, except in the event of a Monday or Friday holiday, in which case the agenda will be available on Thursday..... Discussion occurred on changing the Planning Commission meeting dates in order to be more compatible with the Council meetings. . Page 7 - Item D - third sentence:....either a wednes6B!: (or in in some cases Thur~dav) be change to read: ... either a Wednesday or In the event of a holiday on Thursday). -6- ...........___.". ._H""~_"'>"__'_~_'_"."._'_"'_'_'__"" Prior Lake City Council Minutes January 3, 1994 . Page 9 Item H, second and third paragraphs which read: The only limitation on the presiding officer is that he/she must "pass the pavel" to the Acting Mayor and/or temporary presidmg officer prior to making a motion. The gavel must remain passed until a vote on the motion is taken and recorded. The presiding officer does not have to "pass the gavel" to second a motion made by another member of the City Council. MOTION BY KEDROWSKI, SECONDED BY SCOTT, TO DELETE THE SECOND AND THIRD PARAGRAPHS OF ITEM H, PAGE 9 AS DISCUSSED. Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion passed unanimously. · Page 16 and 17 - Section 10 A - Committee Structure - Deleted # 3 - Liquor Committee: City Council appoints first meeting in January - and added as # 3 Park Advisory: City Council adopted Bylaws; and as #4 - Lake Advisory Committee: City Council adopted Bylaws; and deleted the 6th paragraph referring to The Liquor Committee appoi ntme nt. · Council added a new paragraph 6 and 7 as follows: · #Lti.:: The Parks Advisory Committee was created by City Council approved bylaws. The bylaws may be amended from time to time by the City Council. . 17 - The Lake Advisory Committee was created by the City Council Bylaws. Bylaws may be amended from time to time by the City Council. . Also on Page 17. Section B - which read: Vacancies in the Planning Commission and Economic Development Committee shall be filled in the following manner: to be changed to: Vacancies in the City Council's Committees shall be filled in the following manner. -7. ...........___ . . .....~"~""......~O<.__h'~~~.,.,____._~._~.. Prior Lake City Council Minutes January 3, 1994 . Page 17 - Section B - Item 2 - The City Manager, Mayor and Department Head, together with other members so appointed by the City Council..... to be changed to read: The City Manager, Mayor and Department Head together with the Committee Chair..... . Page 17 - Section B - Item 3 - The City Manager shall present.... to be changed to read: The Mayor shall present... Discussion occurred regarding review and consideration of Advisory Body bylaws. - Staff was directed to review the bylaws to bring Into consistency regarding time limits, etc. A short recess was called. The meeting reconvened at 11 :15 p.m. F. Consider Approval of Ordinance 94-01 Establishing Setbacks and Lot Area Standards for Properties Adjacent to Natural and Manmade Wetlands - Assistant Planner Garross reviewed the proposed Ordinance establishing a 30 foot setback from natural and man made wetlands for new construction building permits in residential zones. Ms. Garross also discussed the Planning Commission's recommendations and the value applied to land characteristics in relation to park dedication. Council directed Parks Director Mangan and the Parks Advisory Committee to research the issue. Discussion occurred as to whether the City will take wetland as parkland. MOTION BY KEDROWSKI, SECONDED BY GREENFIELD, TO APPROVE ORDINANCE 94-01 AMENDING PRIOR LAKE CITY CODE SECTION 6-2-1 AND 6-6-4 AND PRIOR LAKE SUBDIVISION ORDINANCE 87-10, SECTION 6-2-1 AND 6-6-4. 8. OTHER BUSINESS A. Resolution 93-05 Service Management Budget Grant - City Manager Boyles introduced Resolution 94-05 supporting an application for service budget management model grant as requested by the Minnesota Valley Transit Authority. Staff was directed to change the adoption date on the Resolution to January 3, 1994. MOTION BY KEDROWSKI, SECONDED BY SCHENCK, TO APPROVE RESOLUTION 93-05 SUPPORTING AN INNOVATION GRANT APPLICATION BY THE HIGH SPEED BUS COALITION AS AMENDED. -8- .,...._-r-. ....-y--... Prior Lake City Council Minutes January 3, 1994 Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the motion passed unanimously. 9. ANNOUNCEMENT~CORRESPONDENCE City Manager Boyles inquired as to which dates Councilmembers would prefer to attend the Metropolitan Council's annual Breakfast meeting. Council concurred that Thursday, January 27 would be best. A short discussion occurred regarding the sale of food at the E-Z Stop. City Manager Boyles stated that Gary Staber was working with the owner on this. Councilmember Greenfield discussed the methods of alerting the community to solicit their their support with regard to the Highway 18 bridge access. Council directed that staff send a letter of support of the Scott County Transportation Coalition supporting transportation projects of high priority to the City such as Highway 13, Shakopee Bypass and CR 18 - Bloomington Ferry Bridge access. 10. ADJOURNMENT Meeting adjourned for an Executive Session to discuss labor negotiations. Those present were Mayor Andren, Councilmembers Schenck, Scott, Greenfield, Andren, Kedrowski, City Manager Boyles, Peter Bergstrom and Recording Secretary Birch. Executive session adjourned at 12:50 p.m. r? The next Council meeting will be Tuesday, S'try 2 , 1994 ) 7:30 p.m. City M ger Ml0394.wRT -9- "'~'''''.''''--"' "-~"."'--y----~'----",",~--,-<"",-""-",,,-,",--,,-~~,,----,-.-.-.-... I Ue C/ 199 3 DOG CATOiERS WNnlL y REPORT TOTAL THIS M:>NTIi nuS..lDiDl fOR_lEAK! LASI_lEAB Nwmber of do,. pleked up .rL dSb 9 Nwmber of hour. within ~y! \S-~6 .yO Prior Lake area Number of unclaimed dOl' ~ /yf ? Reimbursement to Ci tJ C)'fJr S6 ,3~6"O, 00 Go, 0<0 - .Inelude eurrent month'. total r-qrll'Il..L jU~ ~C Catcber .. ..--.... T .