HomeMy WebLinkAbout10B - Park & Trail Comp Plan
Maintenance Center
17073 Adelmann Street S.E.
Prior Lake, Minnesota 55372
CITY COUNCIL AGENDA REPORT
DATE:
AGENDA #:
PREPARED BY:
REVIEWED BY:
February 17, 2004
lOB
Bud Osmundson, Director of Public Works
Frank Boyles, City Manager
AGENDA ITEM:
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING
INGRAHAM & ASSOCIATES TO PROVIDE PROFESSIONAL
SERVICES FOR THE PARK AND TRAIL SYSTEM
COMPREHENSIVE PLAN UPDATE
DISCUSSION:
HISTORY
The City has utilized Chapter 5 of the 2020 Comprehensive P Ian and the
February 2001 Park and Trail Fee Study to guide the location of
neighborhood parks in new developments. The City has begun the process
of annexing about 3000 acres into the City over the next 20 years. This will
require an updated Comprehensive Park and Trail System plan to address the
future park system needs in the annexed area.
The purpose of this item is to authorize Ingraham and Associates to provide
planning services to update the City's Comprehensive Park and Trail System
Plan. A copy of their proposal is attached.
ISSUES:
The major tasks to be completed in the Comprehensive Park and Trail
System update include:
. Inventory the annexation areas natural, cultural, and infrastructure
resources to determine areas that should be reserved as parks.
. Inventory the City's and School District's athletic fields, work with
athletic organizations on forecasting field needs, then identify and
develop future athletic field needs and possible sites.
. Review County and Metro plans for the area to assure that the City's
park and trail plans complement the County's park and trail planning
efforts.
. Develop a concept park and trail plan for the annexation area and
revise the City's existing park and trail plan as needed.
. Complete the Park and Trail System chapter of the required
Comprehensive Guide Plan amendment for the annexation area.
Ingraham and Associates was chosen for this project since they are very
familiar with the City with their previous work on the Park and Trail Fee
Study in both 2001 and 2003. They also recently completed similar projects
www.citybfpriorlake.com
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Phone 952.440.9675 / Fax 952.440.9678
for other suburbs in the Metro area. Mr. Greg Ingraham is the designated
project manager and will provide his extensive knowledge of park planning
and his previous work as a City Park Director.
The Ingraham proposal details exactly the tasks involved. Ingraham's
proposal to prepare the Comprehensive Park and Trail System Plan is at a
cost not to exceed $23,200.00. If authorized to move forward, Ingraham will
complete the Park and Trail System plan by June 2004.
FINANCIAL IMPACT: The funding for the project will come from the Capital Park Fund, since the
plan addresses the planning of new park and trail facilities.
ALTERNATIVES:
There are two alternatives for the City Council to consider:
1. Approve a resolution which authorizes the City to enter into its standard
professional services contract with Ingraham and Associates,
Incorporated to provide planning services for the update of the City
Comprehensive Park and Trail System Plan for a fee not to exceed
$23,200.00.
2. Deny this item for a specific reason and provide staffwith direction.
RECOMMENDED
MOTION:
Staff recommends adoption of Alternative No.1.
ACTION REQUIRED: A motion and a second to dopt the Resolution stated above.
REVIEWED BY:
2
X:\OsmundsonlParks\2004 Comp Plan UpdatelAgenda award Plan update to Ingraham 2- I 7-04.DOC
Maintenance Center
17073 Adelmann Street S.E.
Prior Lake, Minnesota 55372
RESOLUTION 04-XX
A RESOLUTION AUTHORIZING INGRAHAM AND ASSOCIATES, INC.
TO PROVIDE PLANNING SERVICES FOR THE UPDATE OF THE
COMPREHENSIVE PARK AND TRAIL SYSTEM PLAN
MOTION BY:
SECOND BY:
WHEREAS,
The City is beginning the process of annexing about 3000 acres over the next 20
years, which will add a significant number of people and needs for new parks,
trails and athletic field facilities, and;
The annexation process requires an updated Comprehensive Park and Trail
System Plan and;
Planning services including park, trail and athletic field needs forecasting and
extensive knowledge of parks and trail systems are required for this project.
WHEREAS,
WHEREAS,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA that:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are authorized to execute the City's standard
professional services contract with Ingraham and Associates, Inc. to provide planning
services for the Comprehensive P ark and Trail System Plan for a total fee not toe xceed
$23,200.00.
3. The funding for the contract is to be drawn from the Capital Park Fund.
Passed and adopted this 17th day of February 2004.
YES
NO
Blomberg Blomberg
Haugen Haugen
LeMair LeMair
Petersen Petersen
Zieska Zieska
{Seal}
City Manager
www.city3fpriorlake.com
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Phone 952.440.9675 / Fax 952.440.9678
INGRAHAM
ASSOCIATES
City Planning
Landscape Architecture
January 28, 2004
Park Planning & Design
Bud Osmundson, PE
Public Works Director
17073 Adelmann St. SE
Prior Lake, MN 55372-1714
Land Use Planning
Re: Prior Lake Comprehensive Park and Trail Plan Update
Outdoor Athletic Facility Needs Assessment Proposal/Agreement
Dear Bud:
Thanks for taking the time to talk with me about the annexation area located southwest of the
City and the need to update the Prior Lake Comprehensive Park and Trail Plan. As you requested
I am providing this proposal to update the park and trail plan to include this area and to analyze
city-wide outdoor athletic facility needs.
Understanding of the Project
The City of Prior Lake recently annexed approximately 3,000 acres of land located southwest of
the city in Spring Lake Township. The annexation will occur in phases over the next 20 years.
The area includes Spring Lake, Campbell Lake and Spring Lake Park Reserve.
The City needs to update their Comprehensive Park and Trail Plan (Chapter 5 of the Prior Lake
Comprehensive Plan) to include the annexation area. The update will include plans for
neighborhood and community parks, natural resource preservation, trails, etc. The update process
is also to include a city-wide needs assessment and plans for outdoor athletic facilities (ball fields,
soccer fields, etc.). The update should include input from the Parks Advisory Commission, youth
athletic organizations, city staff, the Planning Commission, the public and the City Council. The
Park and Trail Plan update will incorporate the park concept plans for a possible athletic facility
on land within Spring Lake Regional Park (plans currently being prepared by Ingraham &
Associates), the Scott County trail plan, previous park and trail plan maps and plans and
preparation of Met Council plan amendment submission packet.
Scope of Services
Ingraham & Associates Inc. will prepare the following:
· Inventory the areas' natural, cultural and infrastructure resources. Review transportation and
land use plans for the area and the current Comprehensive Park and Trail Plan. Prepare an
athletic facility inventory based on city and school district input.
· Analyze the information gained from the inventory work and prepare an issues and
opportunities map and list.
· Conduct a recreation needs assessment based on forecast growth, community and
neighborhood recreation demand, a service area analysis, and input from the PAC, youth
1/?8/04
15 fa lomo Avenue 5.E.
Minneopolis, MN 55414
(612) 377-2500 telephone (612) 377-1 010 Facsimile
1
www.ingrohom-ossociotes.com
City of Prior Lake, MN Comprehensive Park and Trail Plan Update and
Outdoor Athletic Facility Needs Assessment Proposal/Agreement
athletic organizations, the public and the city. The needs assessment will focus on city-wide
athletic facility needs and recreation and natural resource needs and opportunities within the
annexation area.
· Prepare a recreation program statement (list of desired facility/activities) and recreation
service goals and o~jectives.
· Develop a concept park and trail plan for the annexation area. Include trail connections and
planned County trails and natural resource/conservation areas. The park plan will be based
on land use forecast, service area and community needs and natural resources.
· Develop a city-wide outdoor athletic facility plan and strategy. This will include
incorporating of concept plans for the possible Spring Lake Park athletic facility,
modification of existing athletic facilities or other new athletic facilities.
· Solicit public comment/participation at key phases of the planning process. Three meetings
with athletic organizations, three meetings with the PAC, one meeting with the School
District, one City Council meeting and up to two other stakeholder meetings are anticipated
along with meetings with city staff.
· Provide updates on the planning process at appropriate times for Planning Commission and
City Council. City staff to present these updates.
· Refine the athletic facility plan/strategy and the park and trail plan for the annexation area
based on staff, city officials and public input.
· Revise the Prior Lake Comprehensive Park and Trail Plan based on the athletic facility
strategy/plan and the annexation area park and trail plan. Revise the city-wide park and trail
plan maps and incorporate the park plans done for the Prior Lake Park Fee Study into the
plan.
· Refine the draft Comprehensive Pak and Trail Plan based on input and prepare the final draft.
Prepare a Met Council submission packet for the Park and Trail Plan update. Provide a
digital and 30 paper copies of the final plan text, maps and athletic facility study.
Schedule
The comprehensive park and trail planning and athletic facility needs assessment work is
anticipated to take approximately four months to complete. The following schedule is based on
starting the work in mid February 2004.
February - Update facility map. Prepare facility inventory, recreation association survey, and an
issues and opportunities map and list.
March - Prepare the recreation needs assessment, recreation program statement, recreation
service goals and objectives, and concept park and trail plan for the annexation area. Meetings
with youth athletic organizations and City staff. Meetings with PAC and City staff.
1/28/04
2
City of Prior Lake, MN Comprehensive Park and Trail Plan Update and
Outdoor Athletic Facility Needs Assessment Proposal/Agreement
April- Prepare the city-wide outdoor athletic facility plan/strategy, and revise the Prior Lake
Comprehensive Park and Trail Plan and maps (draft). Meetings with athletic organizations,
school district, other stakeholders, PAC and City staff.
May/June - Prepare the final Comprehensive Park and Trail Plan update and maps. Prepare the
Met Council submission packet. Meetings with PAC, City Council and City staff.
Consulting Fee
Ingraham & Associates, Inc. will prepare the Comprehensive Park and Trail Plan update, conduct
the outdoor athletic facility needs assessment, and prepare the athletic facility strategy and plan
according to the scope of work listed above for a not-too exceed amount of $23,200.00. This
includes materials and mileage. This assumes that the city will provide an AutoCAD compatible
digital base map of the annexation area, an inventory of city recreation facilities and a digital
copy ofthe existing Comprehensive Park and Trail Plan text (Comp Plan Ch. 5) in Word or
another compatible format.
Summary
We have extensive experience preparing comprehensive park and trail plans and athletic facility
needs assessments. We prepared the Prior Lake Park and Trail Plan Maps and Park Dedication
Fee Study and are familiar with the annexation area. We recently completed a recreation facility
needs assessment and recommendations for the City of Farmington.
We are excited about the opportunity to prepare plans and an athletic facility strategy which will
allow Prior Lake to meet and exceed its residents recreation needs and desires. We are available
to begin work immediately.
Sincerely, ,L J;--
Greg Ingrah: g, AICP
President
Project Authorization
Ingraham & Associates Inc. is authorized to begin work on Prior Lake Comprehensive Park and
Trail Plan Update and Outdoor Athletic Facility Needs Assessment according to the scope of
services described in this proposal.
Date:
J 1:.zeJ OW
Date:
City of Prior Lake, Minnesota
Ingraham & Associ tes Inc.
Its:
Its:
1/28/04
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