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Home My WebLink About10C - Transportation Comp Plan Maintenance Center 17073 Adelmann Street S.E. Prior Lake, Minnesota 55372 CITY COUNCIL AGENDA REPORT DATE: AGENDA #: PREPARED BY: REVIEWED BY: February 17,2004 10C Bud Osmundson, Director of Public Works Frank Boyles, City Manager AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING SRF CONSULTING GROUP, INC. TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE TRANSPORTATION SYSTEM COMPREHENSIVE PLAN UPDATE DISCUSSION: HISTORY The planning of collector streets in developing areas and how the City street system complements the County and State arterial highways are guided by the Transportation System chapter of the 2020 Comprehensive Plan which was completed in 1998. The City has begun the process of annexing about 3000 acres into the City over the next 20 years. This will require an updated Transportation System plan to address the future transportation system needs. The purpose of this item is to authorize SRF Consulting Group, Incorporated to provide engineering services to update the City's Comprehensive Transportation System Plan. A copy of their proposal is attached. ISSUES: The major items to be addressed in the Comprehensive Transportation System update include: . Updating the transportation forecasts to 2030 including adding a number of new traffic analysis zones for the annexation area and refining the existing traffic analysis zones. . Incorporation of a new transit plan which will identify future transit needs and facilities. . Review County and MnDOT plans to ensure consistency between jurisdictions and functional classifications of roadways. . Conduct assessment of collector system to determine adequate Collector Street fees toe nsure that future developments are paying for new trunk street facilities. . Complete the Transportation System chapter of the required Comprehensive Guide Plan amendment for the annexation area. www.citycbfpriorlake.com A.\VSIIlWIUSUIl\.:lUc;e;:L 5ysU;Ill\CUIlIp Tli:lll~l-'UILi1l.iUIJ fldlllA5!;'uda ClVYdld flGU updal.\.. tv SIL....:: 17 84.E10C Phone 952.440.9675 / Fax 952.440.9678 SRF was chosen for this project since they completed the previous City Transportation system plan and their familiarity with the City. SRF also completed the County's recently updated Transportation System plan. Dave Montebello is the designated project manager and will provide his extensive knowledge of working with MnDOT and Scott County. Dave is a well respected engineer who has worked in the transportation industry for over 20 years. The SRF proposal details exactly the tasks involved. SRF's proposal to prepare the Comprehensive Transportation System Plan is at a cost not to exceed $29,500.00. If authorized to move forward, SRF will complete the Transportation System plan by mid-summer of 2004. FINANCIAL IMPACT: The funding for the project will come from the Collector Street fund, since the plan addresses the installation of new collector street facilities. ALTERNATIVES: There are two alternatives for the City Council to consider: 1. Approve a resolution which authorizes the City to enter into its standard professional services contract with SRF Consulting Group, Inc. to provide engineering services for the update of the City Comprehensive Transportation System Plan for a fee not to exceed $29,500.00. 2. Deny this item for a specific reason and provide staff with direction. RECOMMENDED MOTION: Staff recommends adoption of Alternative No.1. ACTION REQUIRED: dopt the Resolution stated above. Frank B REVIEWED BY: 2 X:\OsmundsonlStreet System\Comp Transportation PlanlAgenda award Plan update to SRF 2-l7-04.DOC Maintenance Center 17073 Adelmann Street S.E. Prior Lake, Minnesota 55372 RESOLUTION 04-XX A RESOLUTION AUTHORIZING SRF CONSULTING GROUP, INC. TO PROVIDE ENGINEERING SERVICES FOR THE UPDATE OF THE COMPREHENSIVE TRANSPORTATION SYSTEM PLAN MOTION BY: SECOND BY: WHEREAS, The City is beginning the process of annexing about 3000 acres which will add a significant number of people and vehicles on our roadways over the next 20 years, and; The annexation process requires an updated Comprehensive Transportation System Plan and; Engineering services including traffic forecasting and extensive knowledge of transportation systems are required for this project. WHEREAS, WHEREAS, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are authorized to execute the City's standard professional services contract with SRF Consulting Group, Inc. to provide engineering services for the Comprehensive Transportation System Plan for a total fee not to exceed $29,500.00. 3. The funding for the contract is to be drawn from the Collector Street Fund. Passed and adopted this 17th day of February 2004. YES NO Blomberg Blomberg Haugen Haugen LeMair LeMair Petersen Petersen Zieska Zieska {Seal} City Manager www.city.bfpriorlake.com x. <<}:>lIIwlc:htuul3ucd 3Y::U,"'1IllEulllp 'fuUI..3pud.Ci.l;ulI fla.I1\Ac~lId4 QYYA~d FIAU updc.b... tv SItf:z 17 8~.130C Phone 952.440.9675 / Fax 952.440.9678 CONSULTING GROUP, I N c. Transportation. Civil · Structural · Environmental · Planning. Traffic. Landscape Architecture. Parking February 4, 2004 Mr. Bud Osmundson, P.E. Public Works Director CITY OF PRIOR LAKE 17073 Adelmann Street Southeast Prior Lake, MN 55372-1714 Dear Mr. Osmundson: SUBJECT: CITY OF PRIOR LAKE TRANSPORTATION PLAN UPDATE Proposal No. P03494R Based on our phone conversation, we have prepared a work plan for updating Prior Lake's Transportation Plan. This work is broken into two elements: one element provides a standard update of the plan; the other element incorporates additional tasks including access guidelines and collector infrastructure fee analysis. These elements are described below: ELEMENT A: TRANSPORTATION PLAN UPDATE 1. Update transportation forecasts from 2015 (previous plan) to 2030. The forecasts would include a refinement of TAZ's and network in new annexation area. City staff would provide assignments of population, households and employment to zones. $ 7,000.00 $ 1,500.00 $ 4,000.00 $ 3,000.00 One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443 Telephone (763) 475-0010 . Fax (763) 475-2429 . http:/ /www.srfconsulting.com 2. Incorporation of new transit plan (plan has substantially changed from previous report); the City is to provide information to SRF for inclusion in the plan. The plan is to identify future transit needs in terms of park-n-rides and/or route changes. Conduct public/agency involvement process to identify issues, ensure consistency of plans between jurisdictions, and to coordinate projects, alignment and access issues (Assume one small-group meeting with agencies and adjacent jurisdictions, one working session with the City Council, and one open house meeting). 3. 4. Review current and future functional classification system plans, update future functional classification system where needed; develop functional classification plan for new annexation area. An Equal Opportunity Employer Mr. Bud Osmundson, P.E. City of Prior Lake ELEMENT A: TRANSPORTATION PLAN UPDATE (CONTINUED) 5. Manage project to maintain schedule and budget, and formulate final deliverables; includes up to five project meetings with City staff to discuss strategies, products and deliverables. 6. Prepare Draft and Final Report in a format consistent with the City's current comprehensive plan. Plan to include discussion of implementation strategies and funding. Other documentation prepared as part of scope of work would be delivered to the City in technical memorandum (e.g., collector fee information). SUBTOTAL ELEMENT A ELEMENTB: ADDITIONAL TASKS Conduct assessment of collector system impact fee to determine potential changes to the current fee structure. The City to provide unit costs for improvements; SRF to assist in development of methodology for calculating per acre or per unit infrastructure fee. Review current corridor studies, document access-related decisions and prepare set of access guidelines consistent with City and County guidelines. SUBTOTAL ELEMENT B TOTAL COST ELEMENTS A AND B BASIS OF PAYMENT I BUDGET February 4, 2004 Page 2 $ 2,000.00 $ 5,000.00 $22,500.00 $ 4,500.00 $ 2,500.00 $ 7,000.00 $29,500.00 We propose to be reimbursed for our services on an hourly basis for the actual time expended. Other direct project expenses, such as printing, supplies, reproduction, etc. would be reimbursed at cost, and mileage would be reimbursed at the current allowable IRS rate for business miles. Based on our scope of services and our understanding of the project, we estimate the cost of our services to be $29,500, and we will not exceed this figure without your approval. Invoices are submitted on a monthly basis for work performed during the previous month. Payment is due within 30 days. CHANGES IN SCOPE OF SERVICES It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly. Before any out-of-scope work is initiated, however, we will submit a budget request for the new work and will not begin work until we receive authorization from you. Mr. Bud Osmundson, P.E. City of Prior Lake February 4, 2004 Page 3 NOTICE TO PROCEED A signed copy of this proposal, either mailed or faxed to our office, will serve as our notice to proceed. Our fax number is 763-475-2429. Work as described would be completed within six months of Notice to Proceed (Summer 2004). We sincerely appreciate your consideration of this proposal and look forward to working with you on this project. Please feel free to contact us if you have any questions or need additional information. Sincerely, SRF CONSULTING GROUP, INc. Cdtd David K. Montebello, P.E. Principal DKMldcw APPROVED: (signature) Name Title Date This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost estimate after 90 days from the date of this proposal.