The URL can be used to link to this page

Home My WebLink About5G Street Overlay (13-005) and Concrete Repair o� p �O�P � � U � 4646 Dakota Street SE '�jNxESO'��' Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: August 26,2013 AGENDA #: 5G PREPARED BY: JAKE THEISEN, MAINTENANCE SUPERINTENDENT PRESENTER: JAKE THEISEN AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR THE 2013 STREET OVERLAY PROJECT 13-500 AND CONCRETE REPAIRS DISCUSSION: Introduction The purpose of this agenda item is to accept the bids and authorize the Mayor and City Manager to execute the City's Standardized Construction Contract with Bituminous Roadways for the 2013 street overlays and concrete repairs as identified in the 2013 Street Department portion of the General Fund Budget. Streets to be overlaid are in the Woodridge area. Hi StOry Staff utilizes a pavement management system for rating the condition of streets throughout the City. Staff then uses this system as a tool when identifying areas for maintenance and repair. To be eligible for an overlay the street must have concrete curb and gutter, storm sewer, and a sound sub base. The City also includes maintenance resurfacing of existing streets in the overlay project area that do not have concrete curb and gutter and will not be reconstructed in the next ten years. These maintenance activities include patching, concrete repairs, and resurfacing of road segments necessary to keep the streets usable until they are reconstructed. The following street overlays and maintenance resurfacings have been identified by staff for construction in 2013: 1. Full len th road overla . Route Descri tion Toronto Ave Tower St to Mushtown Rd Pondview Trl Mushtown Rd to Toronto Ave Overlook Dr Mushtown Rd to Toronto Ave Overlook Dr Toronto Ave to Horizon Trl Parkwood Dr Toronto Ave to Rid ewood Ct Rid ewood Ct Mushtown Rd to End Horizon Trl Rid ewood Ct to Woodview Ct Woodview Ct Toronto Ave to End Oakwood Cir Woodview Ct to End This is approximately 2.0 linear miles of street. Our average annual target is 3.4 miles. 2. Concrete Repairs. Mountable B618 Curb Concrete Curb Pedestrian Ram s 1,659 LF 640 LF 22 Current Circumstances Advertisement for bids were published in both the Prior Lake American and Minnesota Construction eAdvertising with bids due and opened on August 16, 2013 at 11:OOam for the Street Overlay project. The City received five (5) bids for the Street Overlay project, which are listed in the chart below. Com an Address Total Bituminous Roadways, Inc. Mendota Heights, MN $263,344.45 55120 McNamara Contractin , Inc. Rosemont, MN 55068 $275,055.00 Prior Lake Blackto , Inc. Prior Lake, MN 55372 $298,066.20 Valley Paving, Inc Shakopee, MN 55379 $327,086.08 Chard Tiling & Excavating, Belle Plaine, MN 56011 $361,231.60 I nc. Conclusion Staff is recommending awarding the construction contract to the lowest bidder, Bituminous Roadways, in the amount of $263,344.45. Bituminous Roadways has previously worked for the City of Prior Lake and have completed these projects successfully. ISSUES: Considering the price of petroleum and petroleum based products, we believe that the low bidders represent a good value to the Prior Lake taxpayer. The City's estimate was $256,980.67 based on last year's project. FINANCIAL Funds for this project will be drawn from the Street Department portion of IMPACT: the general fund budget, of which $370,000 is identified for the City's street maintenance programs (overlay, seal coat, crack seal and stripping). ALTERNATIVES: 1. Approve a resolution accepting the bids and authorizing the Mayor and City Manager to execute the City's Standardized Construction Contract with Bituminous Roadways for the 2013 Street Overlay Project 13-500. 2. Table this item for a specific reason and provide staff with direction. 3. Direct staff not to proceed with the project. RECOMMENDED Alternative # 1 MOTION: 2 O � PRip � � U t:y 4646 Dakota Street SE '�INnrESO'� Prior Lake, MN 55372 RESOLUTION 13-xxx A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED CONSTRUCTION CONTRACT FOR THE 2013 STREET OVERLAY PROJECT 13-500 AND CONCRETE REPAIRS Motion By: Second By: WHEREAS, The following streets have been identified by staff for overlay maintenance in 2013: ' Route Description Toronto Ave Tower St to Mushtown Rd Pondview Trl Mushtown Rd to Toronto Ave Overlook Dr Mushtown Rd to Toronto Ave Overlook Dr Toronto Ave to Horizon Trl Parkwood Dr Toronto Ave to Ridgewood Ct Ridgewood Ct Mushtown Rd to End Horizon Trl Ridgewood Ct to Woodview Ct Woodview Ct Toronto Ave to End Oakwood Cir Woodview Ct to End ;and WHEREAS, The City of Prior Lake is committed to improving the streets within the City by providing continued maintenance; and WHEREAS, Continued maintenance of City streets will reduce the need of costly reconstruction in the near future; and WHEREAS, A total of five (5) bids (provided in the chart below) were received for the identified improvements, with the low bid from Bituminous Roadways, Inc. at a cost of $263,344.45 Com an Address Total Bituminous Mendota Heights, MN $263,344.45 Roadwa s, Inc. 55120 McNamara Rosemont, MN 55068 $275,055.00 Contractin , Inc. Prior Lake Blacktop, Prior Lake, MN 55372 $298,066.20 I nc. Valley Paving,lnc Shakopee, MN 55379 $327,086.08 Chard Tiling & Belle Plaine, MN $361,231.60 Excavatin , Inc. 56011 ;and WHERAS, City staff recommends award of a contract to Bituminous Roadways, inc. as the lowest responsible bidder for the 2013 Street Overlay Project 13-500. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are hereby authorized to execute the City's Standardized Construction Contract for the itlentified street overlays with Bituminous Roadways, Inc for a cost not to exceed $263,344.45 3. Funding for this project shall be drawn from the Street Department portion of the General Fund Account # 101-43100-412 PASSED AND ADOPTED THIS 26th DAY OF AUGUST 2013. YES NO Hedber Hedber Keene Keene McGuire McGuire Morton Morton Souku Souku Frank Boyles, City Manager 2