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Home My WebLink About5K Construction Testing (13-001) O � PRip� ti � U tr� 4646 Dakota Street SE �rNNESO' Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: AUGUST 26, 2013 AGENDA #: 5K PREPARED BY: LARRY POPPLER, CITY ENGINEER/INSPECTIONS DIRECTOR PRESENTER: LARRY POPPLER AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING PROPOSALS AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY'S STANDARDIZED PROFESSIONAL SERVICES CONTRACT WITH ELEMENT MATERIALS TECHNOLOGY TO PROVIDE CONSTRUCTION TESTING SERVICES FOR THE RIDGEMONT / MAIN / TH 13 IMPROVEMENT PROJECT (CITY PROJECT #13-001) DISCUSSION: I ntroduction The City Council has awarded a bid for the above referenced project. This agenda item considers approval of a contract to complete construction testing in association with this project. Histo In 2008, the City completed a Feasibility Report for the improvement of the intersection of Ridgemont Avenue, Main Avenue, Trunk Highway 13, and County State Aid Highway 44. The Feasibility Report discussed traffic demands, safety and access issues, roadway geometric design, urban design elements, right of way impacts, and preliminary cost estimates. Currently the orientation of this intersection is confusing. The close proximity of Ridgemont and Main Avenue to Highway 13 complicate navigation. The efficiency of this intersection is poor as vehicles must frequently wait on Ridgemont Avenue during peak hours as traffic backs up on at Highway 13. The proposed project includes the reconstruction of Ridgemont Avenue and Main Avenue on the west side of Highway 13. Reconstruction of � County Road 44 on the east side of this intersection will not be changed significantly, however a new traffic signal at Highway 13 will be I � constructed. Updated pedestrian facilities, stormwater ponding, and trail reconstruction will be a part of the project. Once the Feasibility Report was completed, this project was incorporated into the 10 year Transportation Plan and the 5 year Capital Improvement Plan. This project has been programed in these planning documents since 2009. The City has worked with MNDOT and Scott County in coordinating funding for this project in the year 2013. On September 10, 2012, the City commissioned WSB and Associates to perform the engineering design for the project. Since this authorization, WSB has been busy designing this project. On December 4, 2012, the City learned that we were successful in securing additional dollars, $674,763, for this project in the form of the "MNDOT Cooperative Agreement Program". This additional funding reduces the amount of City Municipal State Aid and City Tax Levy which was planned for this project. On May 28th, 2013, the City Council approved several resolutions including a resolution authorizing the advertisement for bids on the project. On July 22, 2013 the City awarded a contract with Chard Tiling in the amount of $2,103,380.45 for the construction. Current Circumstances Staff has requested proposals from the three firms listed in the consultant pool for construction testing. They include: American Engineering Testing, Element Materials Technology, and Braun Intertec. Each of these firms has a positive history of construction testing in Prior Lake. The results are tabulated below: �i�'l�` °��'F' x ��i��C4ii' ill�LNn�I F'�uI!F� ��(IG— !i�l Element Materials�Technolo $18,691.00 Braun Intertec $22,948.00 American En ineerin Testin $24,304.00 The proposals received were each reviewed using an estimated construction testing estimate. The number of tests actually performed could be less than the estimate or could exceed the estimate. For the purposes of evaluation, the consultant provided a unit price for each item listed in the estimated construction testing estimate. The results were analyzed and City Staff is recommending that Element Materials Technology be selected to perform the construction testing for the Ridgemont / Main / TH 13 Project. Element is currently under contract to perform geotechnical services for the Sunset Avenue Improvements project and CSAH 12. Conclusion It is recommended that the City enter into a standardized professional services contract with Element Materials Technology for the Ridgemont / Main / TH 13 Improvement Project. ISSUES: No issues are identified. FINANCIAL The cost for construction testing was part of the overall project support IMPACT: costs to delive.r this project. The pricing as received was expected. ALTERNATIVES: 1) Approve a resolution accepting proposals and authorizing the Mayor and City Manager to execute the City's Standardized Contract for Professional Services with Element Materials Technology for the Ridgemont / Main / TH 13 Improvement Project. 2) Deny this item for a specific reason and provide Staff with direction. 3) Table this item until some date in the future RECOMMENDED Alternative No. 1. MOTION: 2 O� P ��+� N � U t:y 4646 Dakota Street SE `�INx�so'��' Prior Lake, MN 55372 RESOLUTION 13-xxx A RESOLUTION AUTHORIZING ELEMENT MATERIALS TECHNOLOGY TO PROVIDE CONSTRUCTION TESTING SERVICES FOR THE RIDGEMONT 1 MAIN 1 TH 13 IMPROVEMENT PROJECT (CITY PROJECT # 13-001) Motion By: Second By: WHEREAS, Construction testing is a necessary service needed to properly install City infrastructure; and, WHEREAS, Construction testing is needed for the Ridgemont / Main I TH 13 Improvement Project, City Project #13-001; and, WHEREAS, The City does not have the equipment or expertise to provide these services; and WHEREAS, The City solicited and evaluated proposals from qualified firms to provide construction testing for the Ridgemont I Main I TH 13 Improvement Project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Element Materials Technology is hereby selected to provide Construction Testing Services for the Ridgemont / Main / TH 13 Improvement Project for a base price in the amount of $18,691.00 and the unit pricing rates shown in the proposal and attached to the City's Standartl Professional Services Contract. 3. The Mayor and City Manager are authorized to execute the City's Standard Professional Services Agreement on behalf of the City. 4. Funding for these engineering services will be drawn from the Construction Fund Account #501-48376- 505. PASSED AND ADOPTED THIS 26T" DAY OF AUGUST 2013. YES NO Hedber Hedber Keene Keene McGuire McGuire Morton Morton Souku Souku Frank Boyles, City Manager