HomeMy WebLinkAbout5E Feasibility Report (Rolling Oaks) o � rxt
� �
v �' 4646 Dakota Street SE
Prior Lake, MN 55372
`�INxESO�
CITY COUNCIL AGENDA REPORT
MEETING DATE: SEPTEMBER 9, 2013
AGENDA #: 5E
PREPARED BY: LARRY POPPLER, CITY ENGINEER/INSPECTIONS DIRECTOR
PRESENTED BY: LARRY POPPLER
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ORDERING THE PREPARATION
OF A FEASIBILITY REPORT FOR THE ROLLING OAKS IMPROVEMENT PRO-
JECT
DISCUSSION: Introduction
The purpose of this agenda item is to initiate the process for local improvements
set forth in the 2014 portion of the 2014-2018 Capital Improvement Program in ac-
cordance with Minnesota Statutes (M.S.), Chapter 429.
Hi StOry
The City uses the Five Year Capital Improvement Program to plan its infrastruc-
ture improvements and the financing for capital improvements. The Rolling Oaks
Improvement project proposes to extend utility connections to properties within the
project area (see attached map).
The M.S. Chapter 429 process applies to all projects that will be financed in whole
or part through special assessments or bond proceeds. The first step in the pro-
cess is for the Council to order the preparation of a Feasibility Reports for the im-
provement project.
The Feasibility Report will address options and costs for the utility extension and
street reconstruction of the streets. City assessment policy will be applied to the
preliminary assessment calculation which is completed as a part of the Feasibility
Report.
Current Circumstances
This project is in the 2014 Capital Improvement Program. The project requires
special assessments and financing through bond proceeds, and therefore requires
the City to follow the requirements of M.S. Chapter 429 including the preparation
of the Feasibility Report.
The primary purpose for proceeding with this project is to provide utility connec-
tions for these properties and to upgrade the streets. Rolling Oaks is currently a
gravel roadway. The improvements would upgrade Rolling Oaks to a standard
paved City street. The existing gravel street has experienced maintenance issues
due to erosion at the low point. The Public Works Department reports that multiple
times very year City maintenance crews are commissioned to repair the gravel
roadway due to erosion. The eroded gravel has been depositing to a nearby wet-
land. As a part of the review of development to the east, the City has determined
that the most efficient way to serve the area involves extension of sanitary sewer
on Rolling Oaks. By serving Rolling Oaks, the City will be in better position to effi-
ciently serve nearby development.
Conclusion
Ordering the Feasibility Report is the first step in the reconstruction process. The
Feasibility Report will provide the details needed for the City to make decisions on
how to proceed.
ISSUES: The City is required to assess a minimum of 20% of the cost of a public improve-
ment project completed through the Chapter 429 process and financed through
G.O. bonds. The Feasibility Report will determine the estimated costs of improve-
ments and methods of financing. The Feasibility Report will also determine if the
assessment will meet the minimum requirement as set forth in the Chapter 429
process.
The preparation of the Feasibility Report is only the first step in the public improve-
ment project process. Following receipt of the Feasibility Report, the Council will
direct City staff to abandon or proceed with the improvement project, depending
upon whether the requirements for the Chapter 429 process are being met. If the
Chapter 429 process is to proceed, the Council can then schedule a Public Hear-
ing to consider resident feedback on the project. Following a Public Hearing, the
Council will consider whether to move forward by authorizing the preparation of
plans and specifications. Once completed, the City Council will be asked to ap-
prove the plans and specifications, authorize advertisement for bids and then
award the contract.
FINANCIAL The financial impact of this project will be further analyzed in the Feasibility Report
IMPACT: including the preparation of preliminary assessment calculations. The CIP esti-
mate for the project is $850,000.
ALTERNATIVES: 1. Approve a resolution ordering the preparation of a Feasibility Report for the
Rolling Oaks Improvement Project
2. Deny this item for a specific reason and provide staff with direction.
3. Table this item until some date in the future.
RECOMMENDED Staff recommends alternative #1.
MOTION:
2
O� P ��1P
ti �
u �,
4646 Dakota Street SE
'�INnrESO'��' Prior Lake, MN 55372
RESOLUTION 13-xxx
A RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT FOR THE ROLLING
OAKS IMPROVEMENT PROJECT
Motion By: Second By:
WHEREAS, It is necessary to determine the feasibility of undertaking the construction of
improvements to Rolling Oaks including the construction of storm sewer, sanitary sewer,
watermain, aggregate base, concrete curb and gutter, bituminous surfacing, street lights,
and appurtenant work; and
WHEREAS, It is proposed to assess the benefited property for all or a portion of the cost of the
improvements, pursuant to Minnesota Statutes, Chapter 429.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. That the proposed improvements be referred to the City Engineer for study and that the City Engineer is
instructed to report to the Council with all convenient speed advising the Council in a preliminary way as
to whether the proposed improvements are necessary, cost-effective and feasible and as to whether
they should best be made as proposed or in connection with other improvements, and the estimated
costs for the improvements as recommended.
PASSED AND ADOPTED THIS 9T" DAY OF SEPTEMBER 2013.
YES NO
Hedber Hedber
Keene Keene
McGuire McGuire
Morton Morton
Souku Souku
Frank Boyles, City Manager
— — _
� � �_ � a �'�>
�- ' - �-���: `� ` . �
: �
� ���� � �� ��� I
�:�: � � l
�;� �
'' � � ���'� � � t
� �� ,� �^ ��+� ��� ,,*�; � i
z �u ` � � P * � � :� �'�� ;� , � �t �
h i � �. ' s �.�� �'iw,�sy d 'r i;t, �
"�� `���� ,� �° �« e �
� ���. " { � ��� � � x� � #�
� m � . . . � f � a� ` j �'�"t"��'�`� ,�� � � r .
. �<. � � z � �y�M,
Q � � � �� `f� t^�� ` u'�
° S r �`,
',°� � �� �
� t � ""�
�' '�;���'� � ' t 9. �,� ` �i : � � `
� `
�' ; �s� r , � '� = y _
� � �'�� � a � �, �� � � � � : .
,
r � _,
� !'��'� ..�- - �; f T� c � ` � . �„ �'��b , y- 4.'.
� 1! r r c 3 � �
�µ . � .. � ' ._.9 . ��:. "� +� �' ° _ �` }°r �- t' 3, �� �- '# � � "'�'-! . , '�,� , ,.
d ���. � # . ,,,r� c � :? �"�� �.
� .1 � a � �k 4 �� � � .. . St' �� .
� �, , ' � � � �' � ' �, '��¢ ' � �,.� � "�
,� �� y� r k " • � � �n '� ,,�„x � �y k d
�" „ � „` �'�y � � �+ .� *� "'� # . . x .
� � �� �� �°�: � l t' ` } � d 4 �. , �� .. .
'� �'�� .�R . %� , ��.� .. ...,
4�"�� �� � T �`
�_ � '�
�� ��� �
.a
..-
. � . •.
�
`-' �
�r
� � � �a I
.
,�� ���K� � �
r � . . ,. �
ti� � � , � �
� =��i��> �.�s, r � ,
�a_ > � � �
,
-�r� - _ . .. �,
� ,
j 140th St Ne F � " r . _._ I
� ��� �� '1rR� ° �: }'€ �'2 ��` � e � - i '� ��41EE"� L.. w �� " z" _ � � � �
� � �� � .
1 � � � � _� '�"�^ � �� X � e � ���� � ��� �,�" ��' ���9��� �2- .'�.. ..,� � ,��� t � � � �'
�f � rof � . x;�> ` � ,�. - � : g�" �" �,'� �lk" Pa � � ��' � � ����' '
�, �C e �. $ x � t . v:r {` .,� €. .� � t �s.
� r � � �.�'`' `��"''; �' L �I � a*` ��' ���.� �' � �'� ,� � & �. ip r
�,- `�t`_� �„�+ r�. � '� '�,`�t� � � ,� �� ��iw �, � � ¢� �+ a'�3t a �� �.S'�
. � � � � � Y � � `� � � • 4 f � t ��' -�_ Y� � � � -t q y�x tF���Y`°�✓a � i � } cy�'�.�,
��'�+� � ;�� i+� � _: +' '�� • �� ,��`�,. k N - �� �� }''� �� '�": j
ti � � � �,"' � .� � „�' '�
��_ e� �,hr s s� ,. � � � � ' 4 � � �'�s � � � `
� �
t. `�. 4 � , , ,�' � .' ' �, ,� ,� � y :� q a t�
_��;��' '� � �, � � r . Y ��� �;,� � t s
,
�� � '" T�i � ,f� `� ��J' °.��. � ,xyr � �' r � � �t a �
l��` �Z� . � N � `_ � �',�,�i ; � . � ., � � � �� -t^ �,��, �, ��{ ; � .Y � ', 4'h . ,�� � � �re�� ������ a � � � � -;
" ��� "� � e �"' ' �� ��' '� '�a� k '� a > �" �� �r �„� �vt r� i�� � � w�� �� '� ` c w�l
4 -� �� r �, ,
'1 s ♦ a ` f �` � At.` , � � �. t• '�S �.� a.:�a� �r3�� .3 ' s . � '� �; . k. � .,
e �* � A�
�� ' � G � � ���� y . t � ��' � t � ,� � A �'' � � � � s � ,,�„+ '#� �: t ;
,' . C . � � '� � � � ��� p �� 3 j- a � �� . � .
E 4 ��ic.,� �` �� : �rt
.. � -
m �' � , �, � . � " � .��' � ' � � `
f �,,� �� � s� , Humirii iy5ird Trl Ne � A1 � �>. "*'� ���i ,� S � �q� °
�'� �g �*' b 2�. � ,� � „ ♦ S t �, a t� '* ,���.` ' � �,�,�� . � , � ��_
y �,�" � � � ���� . ��, � #�� � � �+ � � � �q " j `�� # �' � � a K : '& a . 5-. ��
r f �'A s �h 1�; ��"�"� � ' � e <'� , � _ .�"'.� ., `�� �� � 4 . �\ �,S 1 .� : Y'F�s r ;;n�,�� ���� `� # '
I� \$ � � ,� 4 .. rt . e' i+t*` M , �,. .
. *. >� /
r
���i �� _�� ��� , � �� � ���� #, � .�. �,�� ,. GIJ� - ' <.IJ�;L l� � r^,� ( , , +�,�4f�"�
,r ���e � � . � .. .
F; .� 3 �
� � �k` -- " �"$ ;d :' �� `* " t�
+ ' '� ' 3� h M p � � � `� `� s .`x � � g �� �A
e { $�
:' � � ..� t �dP��� � ✓ � � � �RS�Y
�-� � *c� e ky k: � i E .✓.'�T. �� �'�' �
� x �
C ,�, 4� �"� �'.ng y ..� ' `i. �!+' h � �t N, „ .,„q � � ». .. � *} '*�
: �� _r— `�r_, 4/��` ��� E "� �� � �'��" � �* *:"
,S , � r ` °. ) �
. � . .
. , z ��y v �.+f� �� � +• . ' .f+�c` � . , _ - l i" " �# �'$'� . ,� , } � S� � ",
� . • _ . ..
a '°*' " � '�' �` x � r ` � r� 't :;�, ��� r
r `!` �� ��� Ne � � � �� '� *5
�,� `" u� �. �` e �t �!`; �' � �►.'i� -- —--- -� � -�� ��....
�� c� "� �•,, ,�; F°` �„���`. ;t� r ' � . ... � it h �'+;&, �
;,,,, � � ,. . . � t� -,� �, , ����„�.� PROJECT AREA
,- _
.* l� �k �`�,;� ;. �M �� �''~ � r `ax��- � w A ; i d'� r�.
� �: y � z ,�.,,,� ���� P a, oQ Minnesota
'` e Hi�ls Pk � �
� '� "
�'.. �`_�" at ��z i 9 � �'Y Ne c� .� /^' x 2013
I" ;
., E y �1 � G � � ��'� �.f 4 �3 �; k i-� �� _ • ��� � I I A�
r.. . � v r ` . � � �
� � a �. 5 � # y ,� , K .� �:,z.: `�:,� ��5°/ � '�i
�@ F d J . & � �°i ` . � !. � }
��` ��. �' „�^' ,� _,�,� ts i�,� �. t"�"� �'"�' �� � �.* �',. � �"'. h *r" '°'_ ,�`?�, �� � �. � � ��I
. b�.. ,�,- �� �#�:�, `s��
� � a',�r "�"3'� �
..3, .., , � r � �x� f @ � . } �' . T 4 x � t',r` t+ � ' �4� i
�b4
F
� t � =�� � � f � 9 � L f j �y �.°_, ' q �' � a coo � �
� 4 Y.S F �" � - 3 � �'�.
.. � " �' ,` . � A ' �,� C � +, w g g b R 'L � � �.� '�,.
� � i „ ��. Y . i N1�� � � ` i X�" �r . �i> c�� 25 .
A Y, J �, � �.� * t �. � .
�� �JN } . n � .' Y'' �� ic� z� rn�sa y me�aie a P �as e�
� "` 1 and� t t d dtobeusedason . Tli d ' g
a r �� �� . . � � Z �.C" "'p�. a � .. . �,�
� �� � � � o , . � , � �� , � o� a i u t obs �ro�maeo� a a a e +
,� �`; o�:r r �.�. ��� �E„�y� "��. � m�,o ��rya�ase�eorn�esa�aome� . rn� a
1 � , � �� � i � .� t ' � n �ia te �soa ro� rer i No p � r e
�'�� }►. G g.� � ,�' , �r. � � � , � �:' t � mz�feemresv�esenmd o ry en �t � r r.e
t�. y� '^, � ClryofProrLake.o y h ttyf h� htl te
. y ���� � o �` f + qFlemlock Cir�7e� °��" s obta�d.assumesnol erryr � Ro om��o� n-z�
i R�. { r.+ p � + g � 'SS.� Ifd'iscrepanc�esarefound,plx contactihe
. � 2.g � , p .�� . �� R � { ���� P� �� � �
i. . ..'?r��� ' t � ":__a:9i.__t._��:�� � `'-..a � r . ..�$�s.. :��`. �R�3.s�_