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Home My WebLink About6A - Northwood Road Improve.AGENDA NUMBER: PREPARED BY: SUBJECT: DATE: 6A BRUCE LONEY, ASSISTANT CITY ENGINEER CONDUCT PUBLIC HEARING ON IMPROVEMENT PROJECT 94-02, NORTHWOOD ROAD, AND CONSIDER RESOLUTION 94-15 ORDERING IMPROVEMENTS AND PREPARATION OF PLANS. APRIL 4, 1994 INTRODUCTION: The purpose of this Agenda item is to conduct a Public Hearing for Project 94-02 and to consider the adoption of Resolution 94-15. BACKGROUND: On January 3,1994, the Council approved both the Feasibility Study for the 1994 projects, and Resolution 94-04 calling for a Public Hearing on the Northwood Road improvement project. Resolution 94-04 had scheduled a Public Hearing for the Northwood Road street improvement project for February 22, 1994. The Council wanted to review the assessment policy prior to the Public Hearing, thus Resolution 94-07 was adopted which rescheduled the Public Heating for April 4, 1994 at 7:45 p.m. in the Council Chambers. The street pavement on Northwood Road from CSAH 12 to Island View Road has severely deteriorated in recent years. The pavement has extensive cracking and has had bituminous patching done in several locations. The street pavement section for Northwood Road was initially installed in 1970-71 prior to annexation into the City of Prior Lake. This street was built as a rural road section with ditches and culverts under driveways to handle the drainage. The initial pavement section was approximately 2 inches of bituminous with 6 inches of aggregate base. Portions of the street were replaced with Project 76-1 in 1977 which installed sanitary sewer and watermain to this area. Portions of street pavement replaced were as follows: 1) 2) 3) 4) CSAH 12 to Center Road By Butternut Circle intersection for approximately 500 feet Fremont Avenue and Northwood Road intersection Northwood Road and Island View Road intcrs~tion Northwood Road is designated on the City's Municipal State Aid System (MSA) as a local collector. The current traffic count is 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER DISCUSSION: approximately 1200 vehicles per day. To be eligible for MSA funding, the reconstruction of the road must meet MSA Standards for street design. The street width is approximately twenty-two feet to twenty-four feet wide and the proposed street width for Northwood Road from CSAH 12 to Fremont Avenue is twenty-eight feet wide from face to face of curb. With a twenty-eight foot street width, State Aid Standards will require a no parking resolution from the City. Staff has proposed this width to minimize the project cost and a narrower street would help in controlling the traffic speed on this road. Most of the residents have long driveways from Northwood Road and thus the need to park on the street is minimal. In order to meet State Aid Standards, the street width would have to be widened to 32 feet to allow parking on one side only. The proposed street width for Northwood Road from Fremont Avenue to Island View Road is 24 feet face to face of curb which is the City's minimum street width. The proposed project is considered a reconstruction improvement project and the City's Ordinance 85-01 requires these types of projects to have 60% of the project cost assessed to benefitting properties and the remaining 40% of the project cost to be paid by the City. In the Feasibility Study, the City would use Municipal State Aid funds to pay for the 40% project cost. On March 28, 1994 at 7:00 p.m. in the Council Chambers, staff conducted an Informational Meeting to explain the project scope and assessments as well as receiving feedback from the residents. A total of 44 persons attended this meeting. In general, the concerns of the residents were in regards to traffic speed, sidewalk location, parking, drainage problems, and assessments. The majority of property owners supported the improvements. Staff will make a presentation on the project showing the existing conditions, proposed improvements, assessments and proposed project schedule. Included in the Council agenda packet are copies of the handout material presented at the Informational Meeting. One set is the exhibits from MSA Consulting Engineers on the proposed project improvements, and one set on the Local Chapter 429 Improvement Process, proposed project schedule, and sample assessment on this project. The main elements with this project can be summarized in the following categories: 1) 2) 3) 4) Right of way/Easement Acquisition Assessment to undeveloped parcel which is in Green Acres State Aid Design Standards Converting a rural section to an urban section roadway Right of way acquisition is necessary to properly construct Northwood Road and to provide a sidewalk. Sidewalks have been installed on local collectors to provide a safe route for pedestrians on higher than normal volume roads. Sidewalks on Municipal PAGE 2 State Aid streets have not been assessed previously and is not proposed to be assessed on Northwood Road. The sidewalk was proposed to be located on the west side of Northwood Road. Also storm sewer and sanitary sewer easements need to be obtained. It is staff's intent to negotiate the acquisitions, if possible, during the design phase. The location of the sidewalk was discussed at the meeting. It was suggested that on the south portion of the project the sidewalk be on the east side of Northwood Road. Staff believes this may be a good alternative and will research this in the design of the project. The undeveloped parcel to the west of Northwood Road is currently in Green Acres status. This parcel will have a significant assessment due to its length along Northwood Road. As long as the property is in Green Acres, the assessment is deferred until the property develops. The property is currently on the market to be developed. State Aid Design Standards must be met in order to use MSA funds on this project. The City normally would pay the 40% of the project cost with ad Valorem tax levy as per ordinance. However, since this is a MSA street, the 40% City portion is proposed to be paid with MSA funds. The street must meet MSA Standards or MSA funds cannot be used. After the information meeting, one resident called to state that after thinking about the proposed no parking design and that she has second thoughts about this. When informed that the width would have to be wider to meet MSA Standards and the cost would increase, she was not sure whether or not she supported providing parking. This will be discussed at the public hearing. Converting a rural section to an urban section involves lowering the roadway grade to remove the ditches and culverts and replace the drainage system to a curb and gutter and storm sewer system. Due to topography not all the ditches will be able to be removed. It is proposed to install water quality ponds were practical to treat storm water prior to discharging to the lake. The Council should receive and consider the impact from affected property owners of the proposed improvements. Based on the input received at the hearing and all other relevant factors, the Council can discuss if the project merits approval at this time. The Feasibility Study presented to Council on January 3, 1994 had an estimated total project cost of $919,950.00. The Project Assessment per ordinance for street overlay/reconstruction projects is 60% of the project cost which is $550,230.00. The remaining 40% of the project cost is normally recovered by the City's ad valorem tax levy, however, it is proposed to use MSA funds to pay the City's portion of the project. The project will be assessed by the front footage method as per ordinance and the estimated assessment rate is $54.47 per assessable front foot. PAGE 3 ALTERNATIVES: RECOMMENDATION: FINANCIAL IMPACT: ACTION REQUIRED: AGEN6.ENG Resolution 94-15 is attached which orders the improvement and the preparation of plans. Approval of Resolution 94-15 is in order if the project is to proceed. The preparation of plans will need to be done by the City's engineering consultant. The preparation of plans cost is estimated not to exceed $52,000.00 which is approximately 10% of the construction cost of the project. If Resolution 94-15 is approved, Council should authorize MSA Consulting Engineers to prepare the plans at a cost not to exceed $52,000.00. The alternatives are as follows: Adopt Resolution 94-15 ordering the improvement and preparation of plans for Project 94-02. Approve a motion authorizing MSA Consulting Engineers to prepare the plans and specifications for the improvement project. Deny approval of Resolution 94-15, and abandon Project 94-02 at this time. 3. Table this item for a specific reason. The recommendation is to adopt Resolution 94-15 approving the project. Action on the Resolution depends on public input and should be withheld until after the Public Hearing and comments have been received by the property owners. The Cost of the project will be recovered through special assessments, trunk reserve and Municipal State Aid funds. The action required will be to make a motion to approve or deny Resolution 94-15. If Resolution 94-15 is approved, a motion authorizing MSA Consulting Engineers is required for the preparation of plans for the improvement project. PAGE 4 RESOLUTION 94-15 RESOLUTION ORDERING IMPROVEMENTS AND PREPARATION OF PLANS ON NORTHWOOD ROAD, (PROJECT 94-02) MOTION BY: SECONDED BY: WHEREAS: pursuant to Resolution 94-07 which the City Council adopted on January 18,1994 calling for a Public Hearing to be held on Northwood Road from CSAH 12 to Island View Road by the construction of grading, storm sewer, aggregate base, concrete curb and gutter, bituminous surfacing, walk, and appurtenant work; WHEREAS: Ten days mailed notice and two weeks published notice of the hearing was given, and the hearing called to order on the 4th day of April, 1994 at which all persons desiring to be heard were given an opportunity to be heard thereon: and NOW, THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA,that: 1. Such improvement is hereby ordered as proposed in the Council Resolution 94-07 adopted the 18th day of January, 1994. The City Engineer and the city's engineering consultant, MSA Consulting Engineers, is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of this improvement. Passed and adopted this 4th day of April, 1994. Andren Greenfield Kedrowski Schenck Scott Andren Greenfield Kedrowski Schenck Scott Frank Boyles City Manager City of Prior Lake 4629 Dakota St. S.E., Prior Lake, Minnesota 55372 / Ph. (612) 447-4230 / Fax (612) 447-4245 LOCAL IMPROVEMENT, MINNESOTA STATUTES, CHAPTER 429 )MPROVEMENT PROJECT PROCEDURE 1) 2) 3) 4) Council orders preparation of Report on Improvement Project. Council receives Report and calls for a Public Hearing on Improvement Project. Public Hearing is held. Council can approve or deny Project at Hearing. If approved, Council orders Improvement and the Preparation of Plans. Council will later approve Plans and order an Advertisement for Bids. After Bid opening, Council awards Bid. the ASSESSING COST 1) 2) 3) 4) Council approves Resolution declaring cost to bc assessed and orders Preparation of Proposed Assessment, and establishes an Assessment Hearing date. Mailed notice of Assessment Hearing and of assessment to property owners is given prior to Hearing. Assessment Hearing held and Council adopts Assessment Role. Certification to County Auditor. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AJ'4 £(:~JAL OPI:N3RTUNrTY EMPLOYER PROPOSED PROJECT SCHEDULE IF APPROVED BY COUNCIL AND IF EMINENT DOMAIN PROCEEDINGS ARE NEEDED FOR RIGHT OF WAY ACQUISITION e 5. 6. 7. PROJECT ITEM DESCRIPTION Informational Meeting Public Hearing & Project Approval & Ordering Preparation of Plans Plan Approval and Authorize Eminent Domain Proceedings, if necessary Right of Way/Easements Obtained Council orders Advertisement for Bids Bid Opening Council Declares Cost to be Assessed & Establishes Assessment Hearing Date March 28, 1994 Apdl 4, 1994 June 6,1994 Decembe~ 1994 Dec. 5,1994 Jan. 10,1995 Jan. 16,1995 8. Assessment Hearing Feb. 6, 1995 9. Council Awards Bid Feb. 20, 1995 10. Construction Starts May 15, 1995 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER T T ~ ~' SAMPLE ASSESSMENT Street Improvements NORTHWOOD ROAD PROJECT 100' Lot ... $5,447.00 Year Principal Interest Annual 1 $544.70 $827.34 $1,372.04 2 $544.70 $392.18 $936.88 3 $544.70 $348.60 $893.30 4 $544.70 $305.02 $849.72 5 $544.70 $261.44 $806.14 6 $544.70 $217.86 $762.56 7 $544.70 $174.28 $718.98 8 $544.70 $130.70 $675.40 9 $54~.70 $87.12 $631.82 10 $5~.70 $43.54 $588.24 $5,~7.00 $2,788.08 $8,235.08 Front Footage Rate (Paving) ... $54.47/ff Interest Rate ... 8.00% Term (Paving) ... 10 yrs. 1st year tax payment includes an additional 194 days interest calculated from proposed assessment hearing date of 2/06/95 R( W ROW so' ~/w [_._ 24' FACE TO FACE _ i NO PARKING ALLOWED - I I CURB ,t, GUTTER I I 1 1/2' TYPE 41A BITUMINOUS WEAR COURSE TACK COAT 3' TYPE 31B BITUMINOUS BASE COURSE 4' CLASS 5 AGGREGATE BASE 1' SUBCUT / GRANULAR BORROW 7 TON NON-STATE AID DESIGN R~ ~W ROW 60' R/W I ~_ 28' FACE TO FACE -I I I- NO PARKING ALLOWED -I I /---5' SIDEWALK I - 1 t/2" TYPE 4la BITUMINOUS WEAR COURSE TACK COAT TYPE 5lB BITUMINOUS BASE COURSE 8' CLASS 5 AGGREGATE BASE 1' SUBCUT / GRANULAR BORROW PLO2.qF...X 9 TON STATE AID DESIGN EXHIBIT 11 TYPICAL STREET SECTIONS NORTHWCX:)D ROAD --INSTALL 1 CATCH BASIN AND ~ 1 SUMP CATCH BASIN ~1 PL02~ , E~IB~ 10 ~ I o ~0 o< Z 0 -~ 0 Z I-r-1 0 0