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Home My WebLink About5A Claims Listing �.� PRIp� � � v � 4646 Dakota Street SE Prior Lake, MN 55372 `�INxrso� CITY COUNCIL AGENDA REPORT MEETING DATE: SEPTEMBER 23, 2013 AGENDA #: 5A PREPARED BY: JANET RINGBERG, ACCOUNTING SPECIALIST PRESENTED BY: JERILYN ERICKSON, FINANCE DIRECTOR AGENDA ITEM: CONSIDER APPROVAL OF CLAIMS LISTING Introduction The purpose of this agenda item is to provide the City Council with a listing of in- voices that have been paid within a specific time period. Hi StOry On March 5, 2012, the City Council approved a resolution delegating the authority to pay claims to the City Finance Director. Staff offered a new format (check regis- ter) for presenting the claims that were paid. Council members requested that the claim information be presented in both a Scheduled Invoice Summary format and a check register format for a period of six months. Staff requested council members' preference regarding the format of the claims listing. No preference was indicated; � therefore, Staff will provide the claims listing in the Scheduled Invoice Summary format which is a listing of invoices paid by the department for which they were ex- pensed. Current Circumstances Staff has added brief explanations of the expenditures exceeding $1,000.00. Councilors are welcome to call or e-mail Finance Director Erickson (952-447-9841) ore City Manager Boyles (952-447-9801) before the meeting if there are questions. An invoice summary has been attached for the following claims period: Claims Period: 9/1/13 — 9/13/13 Check / Wire Date Claims Paid 9/1/13 — 9/13/13 $ 362,501.00 TOTAL CLAIMS $ 362,501.00 *Includes payments outside claims period. Conclusion The Council should consider approving the attached report on claims paid. � � � sRUn Date: 09/06/13 CITY OF PRIOR LAKE Page: 1 I Time: 09:16:10 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 09/06/13 Post Date: 09/06/13 FUND ACCT OBJ VENDOR NAME AMOUNT 101-GENERAI, FUND 20202-Payable SAC Charges I METROPOLITAN COUNCIL-SAC 21, 915.00 a�c�,� 1��... x�C� (` r yC � ---------------- ��i (J � � Total 20202-Payable SAC Charges 21,915.00 20820-Minnesota Use Tax ACLARA TECHNOLOGIES LLC -269.50 LACAL EQUIPMENT INC -33.62 ----------------- Total 20820-Minnesota Use Tax -303.12 34735-Recreation Program Fees JONES, BOB 7.00 ----------------- Total 34735-Recreation Program Fees 7.00 36212-Miscellaneous Revenue METROPOLITAN COUNCIL-SAC -219.15 - — -------------- Total 36212-Miscellaneous Revenue -219.15 41110-MAYOR & COUNCIL 331-Training & Certification VILLAGE MARKET 234.17 ----------------- Total 41110-MAYOR & COUNCIL 234.17 41320-ADMINISTRATION 331-Training & Certification VILLAGE MARKET 95.80 433-Misc Exp.- Dues & Subscr. LEAGUE OF MINN CITIES 16,523.00 n t,��k �� Total 41320-ADMINISTRATION 16,618.80 41520-FINANCE 331-Training & Certification GOVERNMENT FINANCE 616.50 GPRS 60.00 Total 41520-FINANCE 676.50 41610-LEGAL 304-Legal Fees GREGERSON ROSOW JOHNSON NILAN 24, 991 . 58 � � � „ � �� ; � � � Run Date: 09/06/13 CITY OF PRIOR LAKE Page: 2 Time: 09:16:10 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 09/06/13 Post Date: 09/06/13 FUND ACCT OBJ VENDOR NAME AMOUNT ----------------- Total 41610-LEGAL 24,991.58 41820-PERSONNEL 437-Misc Expense - General VILLAGE MARKET 204.40 Total 41820-PERSONNEL 204.40 41830-COMMUNICATIONS 210-Operating Supplies - Gen. PETERSON, MICHAEL 21.36 ----------------- Total 41830-CONIMONICATIONS 21.36 41920-TECHNOLOGY 210-Operating Supplies - Gen. OFFICE MAX CONTRACT INC 522.49 309-Software Design CJIS SOLUTIONS 2,304.00 `l 313-Prof Serv - Consultant �� i'G � ��"`�'� BERRY DUNN ------- 7,872.00 �� l�� I' .. � �1 Total 41920-TECHNOLOGY 10,698.49 41940-BUILDINGS & PLANT 223-Repair & Maint Sup-Bldgs VILLAGE MARKET 6.95 404-Repair & Maint Serv-Equip RICOH USA 1,227.86 ----------------- Total 41940-BUILDINGS & PLANT 1,234.61 42100-POLICE 210-Operating Supplies - Gen. 0'ROURKE, WILLIAM 480.94 VILLAGE MARKET 4.15 Total 42100-POLICE 485.09 42200-FIRE & RESCUE 210-Operating Supplies - Gen. TRACTOR SUPPLY CREDIT PLAN 40.58 223-Repair & Maint Sup-Bldgs MINNESOTA PIPE & EQUIPMENT 302.27 ----------- ----- Total 42200-FIRE & RESCUE 342.85 42400-BUILDING INSPECTION Run Date: 09/06/13 CITY OF PRIOR LAKE Page: 3 Time: 09:16:10 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 '� For Payment On: 09/06/13 Post Date: 09/06/13 FUND ACCT OBJ VENDOR NAME AMOUNT I 331-Training & Certification ZICK, JEROME 149.18 ---------------- Total 42400-BUILDING INSPECTION 149.18 � 42700-ANIMAL CONTROL 311-Animal Control Contract . 4 PAWS ANIMAL CONTROL LLC 2,244.38 �� /'��.uf� /V�� ^,' ----------------- � �� I 1 �,�; Total 42700-ANIMAL CONTROL 2,244.38 43050-ENGINEERING 404-Repair & Maint Serv-Equip RICOH USA 429.54 Total 43050-ENGINEERING 429.54 43100-STREET 215-Oper Supp - Shop Material FASTENAL COMPANY 5�•�2 217-Oper Supp - Uniforms AMERIPRIDE LINEN & 178.00 224-Repair & Maint Sup-Gen. �} EARL F ANDERSEN INC l, 039. 89 !'�[ � � G ,. ' �`1 � �� t� x-t�� h-�y-� ,.� ��,`�,"+"�' NEWMAN TRAFFIC SIGNS 934.12 � 407-Software Service Contract PRECISE MOBILE RESOURCE MGMT 157.57 412-Repair & Maint Serv-Gen. HAYES ELECTRIC INC 397.16 ----------------- Total 43100-STREET 2,764.46 43400-CENTRAI� GARAGE 210-Operating Supplies - Gen. FASTENAL COMPANY 267.11 NAPA AUTO & TRUCK PARTS 148.73 TRACTOR SUPPLY CREDIT PLAN 37.40 215-Oper Supp - Shop Material LUBE-TECH ESI 71.50 217-Oper Supp - Uniforms AMERIPRIDE LINEN & 164.08 240-Small Tools & Equipment NAPA AUTO & TRUCK PARTS 228.17 384-Refuse Disposal WCEC INDUSTRIAL SERVICES 347.00 451-Repair Sup-Parts (P/S) NAPA AUTO & TRUCK PARTS 116.54 O'REILLY AUTO PARTS -11.16 Run Date: 09/06/13 CITY OF PRIOR LAKE Page: 4 Time: 09:16:10 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 09/06/13 Post Date: 09/06/13 FUND ACCT OBJ VENDOR NAME AMOUNT 452-Repair Sup-Parts (P/K) NAPA AUTO & TRUCK PARTS 382.96 . , � ' ZIEGLER INC 1,455.11 �.�}'1�',L_'�(�'� 1�c„��`�Q,�Li/� U�t'_�(�1C1'`) � � - �. � 453-Repair Sup-Parts (P/W) APPLE FORD SHAKOPEE 3,446.69 �{�,.e � r �/�� / LACAL EQUIPMENT INC 522.61 �/ �� -" ► NAPA AUTO & TRUCK PARTS 44.83 454-Repair Sup-Equip (S/w) � NAPA AUTO & TRUCK PARTS 65.89 462-Repair Sup-Equip (P/K) MTI DISTRIBUTING INC 295.91 . NAPA AUTO & TRUCK PARTS 551.83 ��. 0'REILLY AUTO PARTS 18.17 ROYAL TIRE INC 711.79 TURFWERKS INC � 14.58 463-Repair Sup-Equip (P/W) EARL F ANDERSEN INC 260.13 FORCE AMERICA 664.40 MINNESOTA PIPE & EQUIPMENT 134.90 NAPA AUTO & TRUCK PARTS 215.78 ZIEGLER INC $8�.2z 464-Repair Sup-Equip (S/W) MACQUEEN EQUIPMENT INC 6,489.40 v�`��Y-- (1� /_� �J T NAPA AUTO & TRUCK PARTS 246.07 473-Satteries & Tires (P/W) FACTORY MOTOR PARTS COMPANY 58•28 --------------- Total 43400-CENTRAL GARAGE 17,830.92 45100-RECREATION � 208-Senior Programs JONES, DAVID 60.00 MILLAR, STE�IE 100.00 220-Oper Supp - Park Program ZSD #719 473.00 MEYER, KAREN 40.00 VILLAGE MARKET 45.27 308-Instructor's Fees BASER ASSOCIATION 668.00 404-Repair & Maint Serv-Equip RICOH USA 62.99 --------------- Total 45100-RECREATION 1,449.26 45200-PARKS 217-Oper Supp - Uniforms AMERIPRIDE LINEN & 189.16 224-Repair & Maint Sup-Gen. BACHMAN'S INC 241.64 CENTRAL TURF & IRRIGATION 296.97 Run Date: 09/06/13 CITY OF PRIOR LAKE Page: 5 Time: 09:16:10 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 09/06/13 Post Date: 09/06/13 FUND ACCT OBJ VENDOR NAME AMOUNT TRACTOR SUPPLY CREDIT PLAN 113.24 VILLAGE MARKET 219.90 384-Refuse Disposal BUCKINGHAM COMPANIES 242.04 402-Repair & Maint Serv-Trail , + CLAUSEN CONST INC 11, 820. 00 ��`�� J �� () �,�iy (j �° /��°//�7 ( ,�/�� ti� a..� � ...� ;�iw 530-Improvements J CDE SERVICES INC 8, 050. 00 �) �C.�, L�� G(�SC�- Gl.�-�� /� �. DJD RESIDENTIAL & CONIMERICAL 1, 336.00 �G1� �) ( i FV� vfY��._ �/��,L,� �. �•� 1 �vl HAYES ELECTRIC INC 845.64 �. HERMAN'S LANDSCAPE SUPPLIES 413.50 �' MIKE'S SEPTIC SERVICE . --------- I I Total 45200-PARKS 24,043.09 �� 46100-NATURAL RESOURCES � 224-Repair & Maint Sup-Gen. UNIVERSITY OF MINNESOTA 59.00 --- — — ---------- Total 46100-NATURAL RESOURCES 59.00 Total 101-GENERAL FUND 125,877.61 410-REVOLVING EQUIPMENT FUND 42200-FIRE & RESCUE 580-General Equipment LARSON COMPANIES 175.40 ---- — ----------- Total 42200-FIRE & RESCUE 175.40 45200-PARKS 550-Motor Vehicles NAPA AUTO & TRUCK PARTS 2 �•�� -------- — — ----- Total 45200-PARKS 2 �•�� ----------------- ---------------- Total 410-REVOLVING EQOIPMENT FUND 202.47 501-CONSTRUCTION FUND 48374-SUNSET AVENUE (2013) 506-Legal � /^ /` GREGERSON ROSOW JOHNSON NILAN 1, 110.00 � � - '1��R..Q' ��'�'lJL �.> � ` �� ----------------- �� Total 48374-SUNSET AVENUE (2013) 1,110.00 48375-CR 12 PHASE IV (2013) Run Date: 09/06/13 CITY OF PRIOR LAKE Page: 6 Time: 09:16:10 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 I, For Payment On: 09/06/13 Post Date: 09/06/13 FUND ACCT OBJ VENDOR NAME AMOUNT 506-Legal GREGERSON ROSOW JOHNSON NILAN 280.00 I Total 48375-CR 12 PHASE IV (2013) 280.00 48377-WELCOME AVE (2013) 505-Professional Services A WSB & ASSOCIATES INC 7, 524 .25 �n �„( j�?Y �` �� 1� l� �, .� y 506-Legal GREGERSON ROSOW JOHNSON NILAN 5,477.50 ��' d �(';,,� � j � �� ti. •�� Total 48377-WELCOME AVE (2013) 13,001.75 ---------------- --------------- Total 501-CONSTRUCTION FUND 14,391.75 601-UTILITY FUND 49400-WATER UTILITY 217-Oper Supp - Uniforms AMERIPRIDE LINEN & 170.44 223-Repair & Maint Sup-Bldgs LIGHTING PLASTICS OF MN INC 172.02 SCHILLING SUPPLY CO INC 1,409.62 �(,�,{�£.y Y1�/L1��+�� r- r� 224-Repair & Maint Sup-Gen. USA BLUEBOOK 288.69 VILLAGE MARKET 4•79 260-Water Meters ACLARA TECHNOLOGIES LLC 4, 189.50 �Rj � J'� ��? �" n� +� �� 303-Profess Serv - Eng Fees WATER CONSERVATION SVCS INC 1,450.60 )'(�(,�`� �,C'Lt_�Q. SV��L 312-Prof Serv - Water Testing MVTL LABORATORIES INC 102.00 321-Communications CENTURY LINK 116.60 331-Training & Certification FRED PRYOR SEMINARS 179.00 404-Repair & Maint Serv-Eguip RICOH USA 563.53 ----------------- Total 49400-WATER UTILITY 8,646.79 Total 601-UTILITY FUND 8,646.79 603-TRANSIT SERVICES . 49804-TRANSIT SERVICES Run Date: 09/06/13 CITY OF PRIOR LAKE Page: 7 Time: 09:16:10 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 09/06/13 Post Date: 09/06/13 FUND ACCT OBJ VENDOR NAME AMOUNT 304-Legal Fees GREGERSON ROSOW JOHNSON NILAN 38.75 ----------------- Total 49804-TRANSIT SERVICES 38.75 Total 603-TRANSIT SERVICES 38.75 604-SEWER FUND 49450-SEWER UTILITY 201-Office Supplies - General OFFICE MAX CONTRACT INC 68.34 217-Oper Supp - Uniforms AMERIPRIDE LINEN & 1��•9� 224-Repair & Maint Sup-Gen. NAPA AUTO & TRUCK PARTS 103.76 VILLAGE MARKET 54.99 415-Rentals - Heavy Equipment CDE SERVICES INC l, 015.31 C�-fi� �/�.Y>� l.Y��l 440-MCES Installment METROPOLITAN COUNCIL 99, 623 .88 m G� lX `�%� 1�� f?�. � 4: TOtdl 49450-SEWER UTILITY 101,044.25 ----------------- ---------------- TOtdl 604-SEWER FUND 101,044.25 SO1-AGENCY FUND 20204-Payable Retainer Refunds � RYLAND HOMES 1,500.00 `� • /'� / STONE COTTAGE CONSTRUCTION 4, 000.00 IJ IlL•LIG��Y (��CS/"'f' yF-f- j�,yyl/�_ I l. � �U —� TOPAZ LLC 1,500.00 Total 20204-Payable Retainer Refund 7,000.00 ---------------- ----------------- Total 801-AGENCY FUND 7,000.00 ---------------- ---------------- Grand Total 257,201.62 Y1sRun Date: 09/12/13 07:36 CITY OF PRIOR LAKE �� v��` l�{ � Page: 1 APPAYR 5.1 97.02 Payables Register Ini: janet Invoice Discount Net Posting Non-discount Invoice Vendor # Entry# Claim PO # Invoice # Date Date Date Date Check Amount Amount Account 1099 00014720 XCEL ENERGY 000001 STMT #379609658 OS/13/13 OS/13/13 OS/13/13 09/09/13 AD00564 0.00 52,125.39 101-41940-381 0.00 8,614.84 0 101-42100-381 0.00 4,055.09 0 101-42200-381 0.00 1,247.33 0 101-42500-381 0.00 37.35 0 101-43100-386 0.00 7,812.37 0 101-45200-381 0.00 1,104.47 0 101-45200-387 0.00 1,334.72 0 101-45500-381 0.00 2,437.01 0 601-49400-381 0.00 24,343.76 0 604-49450-381 0.00 1,138.45 0 Grand Totals 52,125.39 1 '� \ � / � sRun Date: 09/16/13 CITY OF PRIOR LAKE Page: 1 Time: 07:21:31 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 09/10/13 Post Date: 09/10/13 FUND ACCT OBJ VENDOR NAME AMOUNT 101-GENERAL FUND 21713-Health Insurance , MEDICA 48,695.35 . �� f /�� ----------------- � � C��. CLrI ('� Total 21713-Health Insurance 48, 695.35 �V `� y r �) �,.L�'}�) 45100-RECREATION 316-Bank Service Charges TRANSFIRST 126.20 ----------------- TOtal 45100-RECREATION 126.20 ------------ --- ----------------- Total 101-GENERAI, FUND 48,821.55 Grand Total 48,821 55 1�_� � sRUn Date: 09/16/13 CITY OF PRIOR LAKE Page: 1 Time: 07:06:49 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 09/11/13 Post Date: 09/11/13 FUND ACCT OBJ VENDOR NAME AMOUNT 101-GENERAL FUND 21714-Blend Insurance Benefit � ALLIANCE BENEFIT GROUP 1, 163 .49 � p� /� r`� �'� � y�J� V��,-�- 1 � ____'____________ Total 21714-Blend Insurance Benefit 1,163.49 ----------------- Total 101-GENERAL FUND 1,163.49 Grand Total 1,163.49 � / J sRun Date: 09/10/13 CITY OF PRIOR LAKE Page: 1 , Time: 08:03:39 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 09/19/13 Post Date: 09/19/13 FUND ACCT OBJ VENDOR NAME AMOUNT 101-GENERAL FUND 20810-Minnesota Sales Tax MINNESOTA DEPARTMENT OF 174 . 70 ��i�(',��`�_ S CE-�C,�C. �`-� ---------------- � J Total 20810-Minnesota Sales Tax 174.70 r - �"V�� - �`(n..'�l 20820-Minnesota Use Tax MINNESOTA DEPARTMENT OF 555.71 Total 20820-Minnesota Use Tax 555.71 34761-Studio/Pavilion Rental MINNESOTA DEPARTMENT OF 98.10 Total 34761-Studio/Pavilion Rental 98.10 34762-Park Shelter Rental MINNESOTA DEPARTMENT OF 36.02 Total 34762-Park Shelter Rental 36.02 34780-Park Admission Fees MINNESOTA DEPARTMENT OF 346.63 Total 34780-Park Admission Fees 346.63 42100-POLICE 212-Operating Supplies - Fuel MINNESOTA DEPARTMENT OF 110.57 MINNESOTA DEPARTMENT OF 151.92 Total 42100-POLICE 262.49 42200-FIRE & RESCUE 212-Operating Supplies - Fuel MINNESOTA DEPARTMENT OF 24.53 MINNESOTA DEPARTMENT OF 33.70 Total 42200-FIRE & RESCUE 58.23 42400-BUILDING INSPECTION 212-Operating Supplies - Fuel MINNESOTA DEPARTMENT OF 3.50 MINNESOTA DEPARTMENT OF 4.81 Total 42400-BUILDING INSPECTION ' 8.31 Run Date: 09/10/13 CITY OF PRIOR LAKE Page: 2 � Time: 08:03:39 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 09/19/13 Post Date: 09/19/13 FUND ACCT OBJ VENDOR NAME AMOUNT 43050-ENGINEERING 212-Operating Supplies - Fuel MINNESOTA DEPARTMENT OF 6.23 MINNESOTA DEPARTMENT OF 8.56 Total 43050-ENGINEERING 14.79 43100-STREET 212-Operating Supplies - Fuel MINNESOTA DEPARTMENT OF 75.93 MINNESOTA DEPARTMENT OF 104.32 Total 43100-STREET 180.25 45200-PARKS 212-Operating Supplies - Fuel MINNESOTA DEPARTMENT OF 120.32 MINNESOTA DEPARTMENT OF 165.30 Total 45200-PARKS 285.62 Total 101-GENERAL FUND 2,020.85 601-UTILITY FUND 20810-Minnesota Sales Tax MINNESOTA DEPARTMENT OF 1,839.97 Total 20810-Minnesota Sales Tax 1,839.97 37170-Water Meter Sales MINNESOTA DEPARTMENT OF -895.20 Total 37170-Water Meter Sales -895.20 37175-Pressure Reducers MINNESOTA DEPARTMENT OF 108.71 Total 37175-Pressure Reducers 108.71 49400-WATER UTILITY 212-Operating Supplies - Fuel MINNESOTA DEPARTMENT OF 24.14 MINNESOTA DEPARTMENT OF 33.17 Total 49400-WATER UTILITY 57.31 Total 601-UTILITY FUND 1,110.79 Run Date: 09/10/13 CITY OF PRIOR LAKE Page: 3 Time: 08:03:39 Scheduled Invoice Summary Ini: janet APPEALR 5.1 97.02 For Payment On: 09/19/13 Post Date: 09/19/13 FUND ACCT OBJ VENDOR NAME AMOUNT 604-SEWER FUND 49450-SEWER UTILITY 212-Operating Supplies - Fuel MINNESOTA DEPARTMENT OF 24.14 MINNESOTA DEPARTMENT OF 33.17 Total 49450-SEWER UTILITY 57.31 Total 604-SEWER FUND 57.31 Grand Total 3,188.95 � Scheduled Invoice Summary Checks 257,201.62 (1) Electronic Payments 52,125.39 (2) 48,821.55 (3) 1,163.49 (4) 3,188.95 (5) Total Payments 362,501.00