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4646 Dakota Street SE
�INiVESO� Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: SEPTEMBER 23, 2013
AGENDA #: 5G
PREPARED BY: CATHY ERICKSON, ACCOUNTING MANAGER
PRESENTER: JERILYN ERICKSON, FINANCE DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION DECLARING COSTS TO
BE ASSESSED AND ORDERING PREPARATION OF AN
ASSESSMENT ROLL FOR 2013 UNPAID SPECIAL CHARGES, AND
ESTABLISHING THE DATE OF THE ASSESSMENT HEARING FOR
THE 2013 UNPAID SPECIAL CHARGES
DISCUSSION: Introduction
The purpose of this agenda is for the City Council to order preparation of
an assessment roll and to set an assessment hearing date for 2013
Unpaid Special Charges. These charges include costs and charges
incurred by the City for, snow removal and mowing of nuisance
properties, false alarms and unpaid utility bills.
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State Statute 429.101 states that the governing body of any municipality
may provide for the collection of unpaid special charges as a special
assessment against the property benefited for all or any part of the cost
of:
1) Snow and weed elimination from streets or private property
2) The recovery of any disbursements for payment of utility bills
and other services, even if provided by a third party
Current Circumstances
In order to recover unpaid special charges the City must follow State
Statute 429 procedures. Those procedures provide that the City must
adopt a resolution declaring the unpaid special charges to be assessed
and establish a date for the assessment hearing for those charges.
The assessment shall include the annual principal, a delinquent
assessment administration charge of $30 plus interest calculated from the
date of the adoption of the assessment resolution to the end of 2013 plus
twelve (12) months of the next year and shall bear interest at the rate of
four and a quarter percent (4.25%) per annum.
In the case of the special charges being considered as part of this
resolution property owners have been provided the opportunity to pay the
charges prior to the assessment.
Conclusion
The City Council should order preparation of the assessment roll and
declare the costs to be assessed and establish the date of the
assessment hearing in accordance with State Statute 429.
ISSUES: In order for the City to recover unpaid special charges incurred in 2013 it
is necessary for the City Council to proceed with this process.
FINANCIAL The total unpaid special charges proposed to be assessed are:
IMPACT: Delinquent Utility Charges $4,990.57
False Alarms Charges 450.00
Total Charges to be Assessed $5,440.57
This is the principal portion of the assessment. It does not include the
administration charge or interest. The principal portion of the
assessment in the two prior years is as follows:
� 2012: $ 6,999.66 (included $1,362 for snow removal & weed
abatement)
• 2011: $ 11,038.17 (included $6,450 for Oak Wilt)
ALTERNATIVES: The alternatives are as follows:
1. Approve a resolution declaring the costs to be assessed, ordering
the preparation of the proposed assessment rolls for the 2013
Unpaid Special Charges, and establishing October 28, 2013 for the
assessment hearing date.
2. Deny the Resolutions for a specific reason and provide staff with
direction.
Table this item for a specific reason.
RECOMMENDED Alternative #1
MOTION:
2