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HomeMy WebLinkAbout7A - PL Lions SP Beach Pkg Lot DATE: 7A BILL MANGAN, DIRECTOR OF PARKS AND RECREATION CONSIDER PRIOR LAKE LIONS SAND POINT BEACH BITUMINOUS PARKING LOT PROJECT AND FUNDING JUNE 20, 1994 AGENDA NUMBE~: PREPARED BY: SUBJECT: INTRODUCTION: Prior Lake Lions Sand Point Beach Park has been scheduled for parking lot paving in the 1994 Capital Improvement Program. As part of this project, staff was directed to research funding sources as an alternative to funding this project from the CIP. The cost of this project is estimated to be $75,000. BACKGROUND: Staff has contacted the Prior Lake Lion's Club to make a proposal to them regarding the funding of this project. Since the Lion's have made substantial contributions to Sand Point Beach in the past, this paving project would put the "finishing touches" on the park. DISCUSSION: Staff made the proposal to the Lion's Club at the meeting in May. The Lion's Club suggested that a written proposal be submitted by staff for the June Board meeting. Staff did prepare a written proposal (attached) and delivered it to Lion's President Gordon Affield prior to the June Board meeting. At the June meeting of the gambling committee, the Board recommended to the membership that this item be tabled for funher study for two reasons: 1. This is a substantial committment on the pan of the Lion's club at this time with so much uncenainty in terms of pull tab revenues in the future, and 2. The Lion's Club requested that the City check on the availability of State and Federal Grants for such projects so that there may be only a matching portion of the project cost that they would have to fund. On Thursday, June 16. the membership will vote on the committee's recommendation. Staff believes that the membership will approve the request by the Board to table the issue for funher study. The bottom line is that the City should not rely on any Lion's Club contribution for this project in 1994. ALTERNATIVES: The alternatives available to the City Council are as follows: 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER T' 'rT" RECOMMENDATION: ACTION REQUIRED: REVIEWED BY: AGN6 1. Delete the Lions Sand Point Beach parking lot paving project from the 1994 General Obligation Improvement Bond Issue; 2. Include partial funding of the project in the bond issue (perhaps 50%) in hopes that the Lion's Club or some other funding source can be identified within the three year time limit for usage of bond funds; 3. Include the full $75,000 project cost for paving in the $800,000 General Obligation Improvement Bond issue. Staff would recommend that full project funding be included in the issuance of the General Obligation Improvement Bonds for 1994. In the past, the Council has stated its desire to improve the parking lots in the community parks with curb and gutter. Last year, The Pond was Completed with Sand Point Beach scheduled for 1994, and Lakefront Park scheduled for 1995. Paving of community parks parking surfaces is consistent with City ordinance requirements and the preliminary strategic visions we have discussed for the community. Staff would recommend that the city bond for the project because even if the Lion's Club decides to support the project in the future, they would spread their contribution over a number of years. A motion to proceed with the improvement project to pave the Lions Sand Point Be}Ch parking lot and to have full project funding inc, 11\;.i, n,fne 1994 General Obligation Improvement Bon ' ! I' / . ' . vtoL l ,l _/~ June 3, 1994 Gordon Affield, President Prior Lake Lion's Club Dear Lion Affield: On behalf of the City of Prior Lake, I have been directed to solicit funding from the Prior Lake Lion's Club for the paving of parking lot area at Prior Lake Lions/Sand Point Beach Park. As you are aware, this project is the final Capital Project necessary at the park to finish all of the improvements. The City is requesting funding for the parking lot at a cost not to exceed $75,000. This will provide concrete curb and gutter and blacktop surfacing of the entire parking lot and turn around area. By paving this area, we will be able to remove, permanently, all of the post and cable that is currently in place that is not only an eyesore but a liability as well. Lion Gordy, I would like to have you carry this request to the committee at their meeting on June 6, at 6:30 p.m. so that the membership can act on this request at the monthly meeting on June 16. Thank you for your assistance on this matter and I hope that the members are using their passes for Lion's/Sand Point Beach. Sincerely, Bill Mangan Parks and Recreation Director CITY OF PRIOR LAKE LIONS! 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER , I'