HomeMy WebLinkAbout7D - Waterfront Business Park
AGENDA NUMBER:
PREPARED BY:
SUBJECT:
DATE:
7D
JEFFREY T. EVENS, ENGINEERING TECHNICIAN IV
CONSIDER APPROVAL OF RESOLUTION 94-33, AWARDING
BID FOR PROJECT 94-13 (SALE OF EXCESS TOPSOIL FROM
THE WATERFRONT PASSAGE BUSINESS PARK)
JUNE 20,1994
INTRODUCTION:
The purpose of this Agenda item is to accept or reject the bids
received and to enter into a contract for the removal of the topsoil
per Project 94-13. Resolution 94-33 has been prepared for Council
action on the Award of Bid.
BACKGROUND:
On May 2, 1994, the City Council approved Resolution 94-20
ordering advertisement for bids for the sale of the topsoil in
accordance with Section 1-12-1-4 (B)2 of the City Code.
A bid opening was held on June 13, 1994, at 10:00 A. M. Prior
Lake City Hall.
DISCUSSION:
The City desires to remove the excess topsoil from the site this
year due to the sale of the lot for Becker Arena Ice Products, and
potential future lot sales. In order to do so. staff must folio""
Ordinance 1-12-1-4 (B)2 which states the City Manager may
authorize sealed bids or the receipt of at least two (2) quotations
without advertising for bids if the estimated value of the item is
between $500.00 and $2,000.00. The estimated value of the two
stockpiles that need to be removed this year is approximately
$1,500.00. It will be the intention of staff to solicit at least two
quotes for the sale of this item.
Previously staff estimated that the value of this item would be over
$2,000.00, thus the competitive bid route was selected. Due to the
November 7, 1994 time constraint and the time of year. several
bidders selected not to submit a bid thus, the low bid amounts were
received.
Staff received two (2) bids prior to the June 13, 1994 10:00 A.M.
dead line. A bid from Tim's Lawn & Landscaping was received at
9:52 A.M.. At approximately 9:59 A.M. Tim Guimond from Tim's
Lawn and Landscaping acknowledged that he had made a mistake
in his bid and was contemplating withdrawing his bid. After a
short discussion Mr. Guimond decided to submit his bid as-is.
Bids were opened and read out loud. Tim's Lawn and
4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
T 'r,..,,~
Landscaping submitted a bid in the amount of $10,080.00. Ryan
Contracting submitted a bid for $100.00.
Per staffs conversations with Mr. Guimond, he indicated that his
intentions were to submit a Bid for $0.15 per cubic yard not $1.05
per cubic yard. This in turn would mean his bid amount should
have been $1,440.00 not $10,080.00.
Attached to this Agenda Report is a copy of a letter from Tim
Guimond stating that his bid was is error, and he cannot honor his
bid.
ALTERNATIVES:
The following is a list of the alternatives:
I. Approve Resolution 94-33 awarding the contract for
Project 94-13 to Tim's Lawn and Landscaping noting the
letter submitted by Tim Guimond that he will be unable to
enter into a contract with the City at this price which in turn
he would forfeit his check for 5% of the bid amount.
2. Do not approve Resolution 94-33 for specific reasons.
3. Reject all bids and direct staff to obtain a minimum of two
(2) quotes for the sale of the topsoil.
RECOMMENDATION: Staffs recommendation is Alternative No.3.
FINANCIAL IMPACT: The revenues generated from the sale of topsoil this will be
credited back to the Waterfront Passage Business Park
Construction Fund to help offset the construction cost of the
project.
ACTION REQUIRED:
jeag7d.ENG
I
IT
RESOLUTION 94-33
RESOLUTION REJECTING BID FOR PROJECT NO. 94-13,
SALE OF EXCESS TOPSOIL
FROM THE
WATERFRONT PASSAGE BUSINESS PARK
MOTION BY:
SECONDED BY:
WHEREAS,
pursuant to an advertisement for bids for the Sale of Excess Topsoil from
the Waterfront Passage Business Park located in Prior Lake, Minnesota;
bids were received, opened, and tabulated according to the law. and the
following bids were received complying with the advertisement:
CONTRACTOR
BID
1.
Tim's Lawn and Landscaping
$10.080.00
2.
Ryan Contracting. Inc.
$ 100.00
AND WHEREAS, it appears that Tim's Lawn and Landscaping of Shakopee. Minnesota is
the highest responsible bidder.
AND WHEREAS, Tim Guimond of Tim's Lawn and Landscaping has confinned in writing
that his bid was in error and cannot be honored.
AND WHEREAS, Ryan Contracting Inc.'s bid is too far below an acceptable amount.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, that;
1. All bids are hereby rejected.
2. The City Manager is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids.
3. That staff is directed to solicit quotes for the completion of this work.
4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
t
..
Passed and adopted this _th day of _, 1994.
YES
NO
Andren
Greenfield
Kedrowski
Schenck
Scott
Andren
Greenfield
Kedrowski
Schenck
Scott
Frank Boyles
City Manager
City of Prior Lake
{ Seal }
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