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Home My WebLink About7B - Prior South Street Imp. ,. j. ./ DATE: 7B BRUCE LONEY, ASSISTANT CITY ENGINEER CONSIDER APPROVAL OF RESOLUTION 94-22 AND RESOLUTION 94-23, DECLARING COSTS TO BE ASSESSED AND ESTABLISHING AN ASSESSMENT HEARING FOR THE PRIOR SOUTH STREET IMPROVEMENTS (pROJECf #94-01) MAY 2,1994 AGENDA NUMBER: PREPARED BY: SUBJECT: INTRODUCTION: The purpose of this Agenda item is to declare the cost to be assessed, order the preparation of a proposed assessment roll, and to establish a date for the Assessment Hearing for Project #94-01; Prior South street improvements. BACKGROUND: On the Council Agenda for May 2, 1994 is the consideration for plan approval and to order the advertisement of bids for Project 94-01 Prior South street improvements. A bid opening is scheduled for June 2, 1994 for this project. The City Council did conduct an assessment policy workshop and decided to conduct the assessment hearing after plan approval to facilitate the bonding of the project. The Council also decided to award the bid on this project after the assessment hearing and public input. The assessment hearing needs to be held on June 6, 1994 in order for a contract to be entered into for the construction of the improvements in July and work completed during the summer months of July, August and September. Perfonning the construction work in the warmer months would be preferred to obtain a higher quality project. The declared cost to be assessed has been based upon the Engineer's Estimate on the prepared plans. Mailed notices will be sent out to the affected property owners based on the estimate. The bid opening will be on June 2, 1994 with the assessment hearing on June 6, 1994. Staff will present the bid results to Council at the June 6, 1994 meeting. If bids are favorable, the assessments can be reduced by Council. If bids are higher than estimated, the Council can deny the project at this time or absorb the additional cost to the City's Ad Valorem Tax Levy. DISCUSSION: Resolutions 94-22 & 94-23 are for the establishment of the Assessment Hearing date, preparation of the assessment, publication of the notice in the official newspaper, and the mailing of the individual notices to the owners of parcels to be assessed. 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNIlY EMPLOYER r 'r r' ALTERNATIVES: RECOMMENDATION: FINANCIAL IMPACT: ACTION REQUIRED: 94017B.ENG The public hearing time has been scheduled for the project on the June 6. 1994 Council Meeting at 7:45 P.M. The public notice to the official paper and mailed individual notices to owners of property to be assessed will be done two weeks prior to the hearing date of June 6, 1994 to meet the 429 Statute. The alternatives are as follows: 1. Approve Resolutions 94-22 and 94-23. 2. Table approval of Resolutions 94-22 and 94-23. 3. Deny approval of the resolutions. The recommendation is to approve Resolutions 94-22 and 94-23 setting a hearing date of June 6, 1994 for the assessments and declaring costs to be assessed. Project #94-01 will be paid through Special Assessments, Storm Water Utility Fund and Ad Valorem Tax Levy. A Make al~~(8~vt:utions 9~22 Md 94-23 REVIEWED B/ T r T" . . . RESOLUTION 94-22 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR PROJECT #94-01 BRUNSWICK AVENUE, ERIN CIRCLE, DUBLIN ROAD AND LYONS AVENUE STREET IMPROVEMENTS MOTION BY: SECONDED BY: NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA: an Engineer's Estimate has been prepared and costs have been detennined for the improvements of Project 94-01 and the estimated contract price for such improvements is $414 615.38, and the estimated expenses incurred or to be incurred in the making of such improvement amount to $130384.62, so that the total cost of the improvement will be $565.000.00. WHEREAS, 1. The portion of the cost of such improvement is to be paid by the City's Ad Valorem Tax Levy and Stonn Water Utility Fund is hereby declared to be $220.000.00 and and $15.000.00, respectively, and the portion of the cost to be assessed against benefited property owners is declared to be $330.000.00. 2. Assessments shall be payable on an equal principal installment method extending over a period of ill years. The frrst installment shall be the annual principal plus interest calculated from the public hearing date to the end of this year plus twelve months of the next year and shall bear interest at the rate of ~ per annum from the date of the adoption of the assessment resolution. 3. The City Manager, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Manager shall upon the completion of such proposed assessment, notify the Council thereof. Passed and adopted this 2nd day of May, 1994. YES NO Andren Greenfield Kedrowski Schenck Scott Andren Greenfield Kedrowski Schenck Scott Frank Boyles City Manager City of Prior Lake { Seal } 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNIlY EMPLOYER ~,,,,,,,,___,,,,,,,"_''''~'''''''''"____M''_'''-'*.'-~'''-''''''''-'"'-''''.........-~,""".~. 1 rI RESOLUTION 94-23 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR BRUNSWICK AVENUE, ERIN CIRCLE, DUBLIN ROAD AND LYONS AVENUE STREET IMPROVEMENT PROJECT #94-01 MOTION BY: SECONDED BY: WHEREAS, by a resolution passed by the Council on May 2, 1994, the City Manager was directed to prepare a proposed assessment of the cost of improvements for Proiect 94-01 and; WHEREAS, the City Manager has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. A hearing shall be held on the.61h day of June. 1994 in the City Hall at 7:45 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given the opportunity to be heard with reference to such assessment. 2. The City Manager is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Director, except that no interest will be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may, at any time thereafter, pay to the City Finance Director the entire amount of the assessment remaining unpaid, excepting the installment portion appearing upon the current year's property tax statement. Passed and adopted this _th day of ,1994. YES NO Andren Greenfield Kedrowski Schenck Scott Andren Greenfield Kedrowski Schenck Scott Frank Boyles City Manager City of Prior Lake { Seal } 4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER r I'