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HomeMy WebLinkAbout5B - PAC 1Q Financial Report DATE: INTRODUCTION: BACKGROUND: DISCUSSION: 5B BRET WOODSON, RECREATION PROGRAM SUPERVISOR REVIEW OF WINTER RECREATION PROGRAM SUMMARY REPORT MAY 16, 1994 As part of the Goals and Objectives of the Park Advisory Committee, staff will be presenting a Summary Report of each of the seasonal programs as they are concluded throughout the year. This report is intended as a summary of the programs for the PAC to review and comment. The Winter Recreation Program Summary Report is broken down into four areas: I. The Winter Brouchure II. Program Details III. Program Evaluations IV. ExpenselRevenue Breakdown As each program is evaluated, decisions can be made by staff as to what needs to be improved, what went well, what the program made financially, and what the program cost to run. Staff is able to ascertain when an event is no longer popular by checking these statistics from season to season or from year to year. This item has been prepared for review and discussion by the PAC and the City Council. At the PAC meeting on Monday, May 9, the PAC reviewed the Summary Report, held a discussion on the different programs, then voted to accept the Summary Report and recommended that the Summary Report be submitted to the City Council for their review. Bret Woodson and Doug Berens, PAC Chair, will be attending the meeting to discuss any portion of the Summary Report the Council desires. 4629 Dakota 51. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER T T" 11 I RECOl\fMENDATlON: ACTION REQUIRED: REVIEWED BY: AGN5 Staff would recommend that the City Council review the Summary Report for the Winter Recreation Programs, provide direction to staff for areas of improvement or areas that were of benefit to the Council, and then to accept the Summary Report if the Council so chooses. A motion to accept the Winter Recreation Program Summary Report as orrufended by the Parks Advisory Committee and as odified the ~ity Council. j...( ,f ~ ~,.._",_,.......,_,~"--,_.~~,,.._,.,.~~_"~<_..~.~.._~_._ -0.. ."......... T r 11 I CITY OF PRIOR LAKE PARKS AND RECREATION DEPARTMENT 1994 Winter Recreation Programs Submitted by: Bret Woodson, Recreation Supervisor (5/1/94) TABLE OF CONTENTS I. Winter Brochure A. New Format B. Copy of Brochure II. Program Details A. Family Activities B. Tot Activities C. Youth Activities D. Adult Trips E. Adult Crafts F. Dance Activities III. Program Evaluations A. Explanation on process B. Copy of Program Evaluation Form IV. Expenses I Revenue Breakdown A. Summary of Breakdown Sheet B. Copy of Breakdown Sheet _,__~____~H_"""__'''''' ,.....,_"____."'~_,............._."_,"'~.~_____..__....'c.....,_"..__._....;__.....-. . " I. Winter Brochure A. New Format This was the first time that the city combined the newsletter and the recreation brochure into one document. This was done to save money as well as improve the lines of communication between the city and the residents. The Wavelength I Recreation brochure will be published four times throughout the year according to the appropriate season. When the two documents were combined it was important to maintain the proper level of exposure to each separate document. Therefore, a "double cover" set-up was used to have both the Wavelength and the Recreation Brochure start on an outside cover. This concept went over very well, as the department heard a lot of positive feedback on the document. B. Copy of Brochure A copy of the Winter Brochure is attached to the end of this report. II. Program Details A. Family Activities This annual event which was co-sponsored with District #719 Family Center was held at Lakefront Park. There were between 300 and 400 people in attendance. There was sledding, sleigh rides, ice skating, snow painting, and hot cider & cookies. The event was a great success and fun was had by all who participated. On the original date that this event was scheduled it was twenty degrees below zero with the wind chills in the extremely dangerous zone. Therefore, the event was rescheduled for the following Saturday, January 22nd from 10:00 a.m. to 12:00 noon. B. Tot Activities The winter season for tots included three day events that were co-sponsored with District #719 Family Center. The first activity was a trip to the Children's Museum in St. Paul. There were 33 T r participants who attended this trip. One of the highlights of the trip was a visit to Bandana Square for lunch and browsing. The second tot activity was a musical concert held at Hidden Oaks Cafeteria. The performers were Tricia and The Toons who put on a crowd pleasing, funny show for the entire family. The event drew 95 participants, including parents and children. The Fun Station in Edina was the site of the last tot activity for the winter season. 19 participants took part in this Saturday morning activity. The Fun Station is a weather proof indoor play area that is specially designed for children and their parents. All of the participants enjoyed the morning and wish they could have stayed longer. All three of these activities were chaperoned by college students who are going into elementary education and looking for experience working with kids. These individuals were also members of the 1993 Summer Playground Staff. C. Youth Activities During the months of January and February the kids of the community did not have a lot of days off of school. Therefore, there were not a lot of opportunities to plan youth activities during the day. March was the month that the kids did have days off of school. In particular, the week of March 14th through the 18th (Spring Break). There were four activities planned during this week the kids had off from school. The frrst of which was a Decorated Tennis Shoes class. This was offered to kids aged 7-9 and 10-12. The only session that drew any interest was the 7-9 year old bracket. Five boys and girls participated in the class that was held in the city hall council chambers. A Skateville & Circus Pizza trip was offered on Tuesday for youths aged 7-12. The trip proved to be very popular and well attended by 63 kids who enjoyed roller skating, pizza, and games. This event has been run in the past and continues to be a popular trip for this age group. On Wednesday a group of 50 attended the Science Museum and Omni Theater. The Omni presentation was on "The Mountain Gorilla." The kids really liked this particular show. Everyone brought a sack lunch with them to eat before the show. , T' The last event of the week was a trip to the Chaska Community Center. This trip is always well attended during the winter months when the kids want to go swimming. On this trip there were 60 kids who enjoyed the gymnasium, swimming pool, and waterslides! The pool is fully staffed with lifeguards to ensure safety of the participants. An arts and craft instructor taught the decorated tennis shoe class. This was the same individual who teaches the adult craft classes. The other three day trips were chaperoned by a combination of college students and Student Advisory Council members (S.A.C.). The S.A.C. members are high school students who are proven leaders that are looking for challenging experience before entering college. This group is supervised by Leanne Weyrauch of I.S.D. #719. Overall there were 178 kids who participated in the weeks events. Positive feedback was heard throughout the week in regards to the variety of activities planned. D. Adult Activities Four trips were offered for adults during the winter months. A majority of the trip participants are senior citizens, some of which live in Prior Manor. Only three of the trips were successful programs. A trip to the Seventh Place Theatre to see "On Borrowed Tune" starring Dave Moore was cancelled due to lack of participants. The most well attended trip was a day at Grand Casino in Hinckley, Minnesota (57). This trip has always been quite popular even though Mystic Lake is so close to home. The trip was reasonably priced to attract as many participants as possible. The fee included motorcoach transportation and a buffet lunch at Grand Casino. The Old Log Theater has always been a popular spot for Prior Lake Groups. It is affordable and very entertaining. This particular trip included lunch and a matinee performance of "Run For Your WIfe." The trip was attended by 18 participants. In anticipation of spring, a "Spring Fling" trip was planned for late March. The day included a trip to the downtown Minneapolis Dayton's to see the Dayton - Bachman Garden Show, lunch at Lee-Ann Chin's, and a quick stop at Bachman's in Richfield for an opportunity to shop. The participants all enjoyed themselves, especially the buffet lunch at Lee-Ann Chin's. T .' E. Adult Crafta The adult craft classes are still a popular offering. This season, four classes were offered and three classes were successful. All of these classes take place in the city hall council chambers. The class creating a "Eucalyptus Swag" was attended by 11 participants, which is the maximum number allowed per class. In addition to the swag class, two "Spanish Moss Heart" classes were offered and attended by 11 and 5 respectively. The two classes that had to be cancelled due to lack of enrollment were the "Paper Twist Doll" and the "Raffia Bunny" class. F. Dance Activities The participants of the progressive dance program were offered a chance to attend a dance workshop at the Priordale Mall Dance Studio. The instructor of the program was a woman from Las Vegas, Nevada. She has danced with the Miss America Performing Troupe for over two years and is currently performing for MOM in Las Vegas. The workshop was made available to those dancers in 4th - 9th grade. The City of Prior Lake Dance Program does not require participants to attend dance workshops, but interested individuals are encouraged to do so if they wish. 20 dancers participated in the program. Other than the progressive dance program, there were two other activities offered during the winter. These particular classes are offered each season due to their popularity. The fIrst one "Tumbling & Fun" allows boys and girls age 3 - 5 the chance to learn basic tumbling skills. Emphasis is placed on balance, coordination, strength and flexibility. The season total of participants for this program was 26. "Pre- Dance" for tots age 3 - 5 is the next step after the tumbling class. This program is used as a stepping stone to the progressive dance program. Basic dance movements are learned and each participant is required to wear ballet and tap shoes. 15 tots participated in the program. t .. III. Program Evaluations A. Explanation of Process Starting with the 1994 Winter Programs, a new "Program Evaluation Form" was used to solicit input from the users of the recreation programs. The form is brief and to the point, allowing participants to f1l1 out the form in a timely manner and still receive valuable information. The information received in the program evaluations is used to help decide upon which programs to offer, the appropriate level of supervision, and any new ideas or program ideas that people would like to participate in but are not currently being offered. It is always important to make sure that the City of Prior Lake Parks and Recreation Deparbnent is offering the programs, trips, activities, and events that the residents enjoy. B. Copy of Program Evaluation Form A copy of the "Program Evaluation Form" IS included on the following page. ~_<."""""""".""""",,,,,".u,"~._,,,-,,,~,,,,",,,~.~_.._...........,....._.........""'___'" T . City of Prior Lake Parks and Recreation Program Evaluation Form I Please use this form to critique our current program offerings or to suggest any new program ideas that you may have. Your input is greatly appreciated. Name of Program: Date of Program: Please use the following scale to answer questions 1 - 3 by circling the appropriate number. (5-strongly agree, 4-agree, 3-no comment, 2-disagree, I-strongly disagree) 1. The program was well organized and met my expectations. 5 4 3 2 Comments: 1 2. The ch~J?Cron(s) or pr~wam supervis()r(s) was helpf,:,:!, courteous, and responsible. :1:1: 3 11. Comments: 3. I reallYinjoyed the pr~ram and wou1l recommend I to others. I Comments: 4. What did you like best about the program? 5. What did you like least about the program? 6. What programs, trips or activities would you like to see offered by the City of Prior Lake Parks and Recreation Department. ? THANK YOU FOR SHARING YOUR IDEAS AND COMMENTS. IF YOU HAVE ANY QUESTIONS OR CONCERNS AND WOULD LIKE TO SPEAK WITH SOMEONE, PLEASE CALL THE PARKS AND RECREATION DEPARTMENT AT 4474230 EXT. 221. PLEASE RETURN TO: City of Prior Lake Parks and Recreation Department 4629 Dakota Street S.E. Prior Lake, MN 55372 "BWEVL" T .' IV. Expenses I Revenue Breakdown A. Summary of Breakdown Sheet The financial information on the following page shows each program and the number of participants. It also shows the program revenue, program expenses, and the profit I loss breakdown. There were approximately 868 people who participated in the 1994 winter programs offered by the Parks and Recreation Department. The total profit I loss breakdown for the programs show an 11.6% profit margin. It is the intention of the department to keep this number between 10 and 15 percent to cover administrative and miscellaneous costs associated with the programs. This number will fluctuate by season and also by the number of free programs offered (i.e. Community Sledding Party). B. Copy of Breakdown Sheet A copy of the profit I loss breakdown sheet is included on the following page. t " Name of Procram (fl's) Income Expenses Profit/lA>ss Totals ADULT CRAFTS Eucalyptus Swag 11 $210.00 $175.50 +$34.50 Spanish Moss Heart 11 $121.00 $76.50 +$44.50 Spanish Moss Heart 5 $55.00 $46.00 +$9.00 TOTALS: 27 $386.00 $298.00 +$88.00 ADULT TRIPS On Borrowed Time 0 $----.-- $----. -- $----.-- Grand Casino Trip 57 $399.00 $366.00 +$33.00 Old Log Theater 18 $360.00 $375.50 -$15.50 SprinC Flinc 30 $420.00 $406.92 +$13.08 TOTALS: 105 $1,179.00 $1,148.42 +$30.58 TOT ACTIVITIES Children's Museum 33 $132.00 $87.50 +$44.50 Tricia and The Toons 95 $209.00 $300.00 -$91.00 Fun Station 19 $76.00 $150.00 -$74.00 TOTALS: 147 $417.00 $542.50 -$125.50 YOUTH ACTIVITIES Welch Village 0 $----.-- $----. -- $----.-- Decorated Shoes 5 $40.00 $34.00 +$6.00 Skateville & Circus 63 $624.00 $632.50 -$8.50 Science Museum 50 $400.00 $352.50 +$47.50 Chaska Center Trip 60 $420.00 $321.97 +$98.03 TOTALS: 178 $1,484.00 $1,340.97 +$143.03 DANCE ACTIVITIES Dance Workshop 20 $700.00 $764.00 -$64.00 Tumbling & Fun 26 $722.00 $236.25 +$485.75 Pre-Dance 15 $485.00 $157.50 +$327.50 TOTALS: 61 $1,907.00 $1,157.50 +$749.50 FAMILY ACTMTIES Community Sledding 350 $000.00 $327.17 -$327.17 (Budgeted Activity) ~<V"~~-m~~~wm~""",~4'VVR:"~~~~' V"'~,<,,""~~~"'-,*",^~""'I<'N' "'-_~-.^~m?,,~'l'!-]t',^ " , , , """"" ~ -:,,>,,-<?,;:~ r~1ttWV~ijWW~~~~:?>>'; ~ ';'-_'-:'W'-.z:"";;:~/'-"'; ,,-,' '- '..0-%.." l > >< _"' ".(~<t>< Ji'/r"< 'fj,J':'ftso);j-.r" '"", ,,'~ , i, "i&},',,~~~ ,,~\ ~/Jti)~lyj'~J~I~n~wt~~'~J~', ':",:,~~1f}<<,-,' :;::; ':r'1t..,..~ %-i'_ -:w ~,J: "" , ~',}.^; ;: tv ,;'j-, Hf,~~ '\ ~ "- "ti",>;,." ~ ~>>#.<:"'.;,;:.. ~, "",'.<< ~ ,'$. ...,.,.-, > >..(;. ;<;.;:t.i~~ ~ ",~::J.. .~~"'" <, T .' , MRY-16-1994 17:46 FROM RDVRNCE INC. TO PRIOR LRKE-CITY P.01 NeE --.. - FAX COVER SHEET Please Deliver The Following Pages To: NAME: .. g COMPANY /lOCATION FAXPHONENUMB~(d)~ 31 - ~ )OC; FROM:_(j7~ ~ ADVANCE RESOURCES FOR DEVELOPMENT,INC. FAX. NUMBER: (507) 387-61'5 TOTAL NUMBER OF PAGES :3 , INCLUDING COVER SHEET DATE: HARD copy TO FOLLOW: IF ALL PAGES ARE NOT RECEIVED, PLEASE CALL (507) 387-7117 ~M c<~~t-~~ ~ ~ eai!.i-.-;-.L _~ ~I ~ "'- ~. --rf~~~A~~ 7~~~~~,~, ~. ~ f ~ ~ ~ F~@.. (0J.) <flf7-t.:S ~ 1:00 P fYI. Uf""'- ~ ..trJ"7M ~/-r~ ~ A 'b~A-~~./.-L.;;f~ tn-~~ /V1~- fV1~<J.3.-r~( \) ! I 0 P.O. BOX 3027 Business Finance an~ MANKATO, MN 56002-3027 Economic Development (507) 387-7117 Specialists (507) 387.61 1S . FAX "~,,,,,,,,,,_~,,,.",,,~,,,"',,;,,""'"'".",,,_.d"~'~_,,,,",_U""'~'." _u,"-," f I MA'T'-15-19'34 17: 46 FROM ADUANCE INC. TO PR lOR LAKE -C lTY P.02 LETTER OF AGREEMENT BY AND BElWEEN JAMES E. BeCKER AND THE CIlY OF PRIOR LAKE This agreement, is made and entered into this 16th day of May, 1994, by and between James E. Becker, with offices at 2982 N. Cleveland Ave.. Roseville, Minnesota 55113. hereinafter referred to as the -Develop"r" and the City of Prior Lake, a Minnesota municipal corporation, with principal offices at 4e29 Dakota St., SE, Prior Lake. Minnesota 55372, hereafter referred to as the .City-, WHEREAS, the Developer desires to construct an approximate 6.960 SF production facility within the City of Prior Lake; and, WHEREAS, the City proposes to convey to the Developer a 1.2817 acre of land within the WaterFront Passage Business Park in the City of Prior Lake to serve as the ioeation for the proposed production facility : and WHEREAS, the parties mutually agree to the proposed land sale and related development of the production facility as was stipulated in the Development Agreement by and between the City of Prior Lake and James E. BeCKer, dated March 8. 1994. All of the terms embodied within that Development Agreement are hereby agreed and committed to wlth the following amendments and contingencies: 1} Becker Arena Products agrees to expand the size of their facility from 6.000 to 6,QeO SF. 2} The City of Prior Lake agrees to convey an additional 3.558.85 SF of land thus increasing the total development site to 1.2817 acres. The cost of this additional land is equal to $5.470. 3) Increasing the size of the proposed facility from 6,000 SF to 6,980 SF will result in a variety of additional fees and charges. including a sewer access charge, which must be paid to the city. The cost of these additional charges is estimated at $3,300. 4) Since the drafting of the March 8th Development Agreement it has been determined that the cost for soil correction and utility connection associated with the 'development of the project site are estimated at $22,600. This represents an increase of approximately $7,600 from what was originally estimated in this regard. 5) In order to develop a 6.960 SF facility with ample room for 6.000.7.000 SF of expansion area on the proposed site it has been determined that it is necessary for the Developer to obtain a sideyard setback variance. This requested variance would reduce the sideyard setback on the building from 20' to 10'. 6) A.. a condition of development it is hereby proposed that the Developer receive approval of the sideyard setback variance which will be considered at the Prior Lake Planning Commission on Thursday, May 19th. 7) The City agrees to provide $9.300 in additional cash benefit to the developer in the form of rebate from the previously negotiated purchase price. The City will reali;ze additional fax increment receipts from the expanded facility to be located on the project site. The Development Agrl!!9ment will be amended to provide a guarantee of payment to ensure reimbursement for this cash contribution if the tax increment receipts are inadequate. _....,_,~~._.~.."~.~..h."___"_"^~_.~.,..,....,,___,.......__..____,..., T I' MAY-16-19S4 17:47 FROM ADUANCE INC. TO PR I OR LAKE -C ITY P.03 By the signatures below both parties mutually agree and commit to the terms and conditions stipulated herein. James E. Becker Date: May 16, 1994 ATTEST: Lydia Andren, Mayor Date: May 16, 1994 ATTEST , TnY" 0 fA"':! .' OS16/9~ 18:0S '6'612 631 830~ BECKER ARE~A PRO ..~. ~ FAX ... IlJOOl '-;- .~ , ;~. . .,~ --- - -- Becker Arena Products, Tnc. MallinI' A~sl: P.O. Box 416 Chanhassen, MN 55317 Telephone: (800) 234-522 (612) 631-8221 Offiu& Warebouee: 2982 N. Cleveland Avenue Roseville. MN 5 S 113 Fax: (612) 631-8304 -.:;&.&:. u- '#":-'" ~.~--...L.d II ---y-- DATE: May 16, 1994 TO: Frank Boyles City of Prior Lake FROM: Jim Becker FAX NUMBER: TOTAL PAGES: 3 (Including this cover page) SUBJECT: Letter of Agreement ........---- .....~........- Frank, Attached is the signed letter of agreement that Roger Guenette and I have been working on. Thank-you for all your help. Regards, ~:~ ames Becker ~ l-" ~" .{'. . '-J,-" , ' - -- -- - - . . ""~r' tWo FAX .. l' .' -~ l ., ----.J 05:169.1 18:09 '0"612 631 830.1 MAY-16-1994 17: ~ FRO'! ~ I~. BECKER ARE~A PRO TO ~002 1612631B3IM P.a2 L.ETTER OF AGReEMeNT BY AND 8ETWEEN JAMes Eo 8~ AND THE CITY OF PRIOR lAKE This agreement. is made and entered inEo \tlb 18th day of May, 1994. by and beTween James ~. Bocker. with ~ ~ 2982 N. C1C!veland Ave., RoseviUe.M'lnnesda 55'13, hereinafter refe~ to as th@ "O~ and the City (If Prior L.ake. a MInnescta munic:ipa' corpcntian. wcth principal oftice:s al ~29 D8kOta St., SE. Prior lake, Minn~ 55S72, h-_1tet hrt'.ned to as Ihe "City-, ':.'HEREAS.~.c De"JQlopQl'dQ$irClS to eons1n:d. an i1f:)proximete 8.960 SF pro-:tue:Uon facnitywithin ttle City of Prior Lakei al'ld, wwau.AS, tho C!ry pmp~'9S: to c-ot!~ to tt\. ".~0f)Clf' a 1.2811 acre at hand within the Watet1='ront PUSA9~ Busin9SS Pat1( in the City of Prior Lake to sel'lle as the loeatfon for the propoE:ecl pn:dudion faCl1ity ; ~nd V-JHEREAS, the parties mutua!'" agree to ~e propos9d land sa'~ and related dewlopm5l!nt at the production facililY as wae stipullltad in 1M CO'lIClloprnent Agr&el'nent by .nd betweerllhe Cily of Prior Lake and James e. Becker, dated Ma~h e. 1ee4. AI' of th& l&rmro Qmbodied within that Dcwelopl'l'lMt Agreement ~ hereby agreed and commitlDd 10 with the foUowing amendll1ems and contingenCies: ~) Becker Arena Products egrees to expand ttle size at their t:acinty froITl e,QOO to 8,960 SF. 2) The City of Prier ~ke ~RMilS to ~ an addItiona15.5S8.8S SF of kind thlJE inaeasing the total devefapment C1t9 to 1.21817 act1!S. The oost f:It this addflionalland is equal to 'IS,470. 3) Increeeing the ~ af the pl'OpO$ed 1aeflily fn:lfn 6,000 SF 10 $.~ $F wftl NlO:ult in :a vark!fy of additional f_ and oharg_. lnc::l\ldlng a MWM' aooess charga,..which must be paid to the cJrf. Th. C08I af thltS. addtiDnal chargQ8 i& QStimared at $:1,300. 4} gir,oo th", drafting ~ tho Mare-h tilth ~I~...-.t .~~ it hat. hI>oG>n tiAhlrrninP.l'f th'lt the cQ&'t for GOil COllection and utIllry connection auoeiatecl with the "devefopment at the project sil:lit are ~ at $:22,600. Thl8 reprctcaftt!l al'lo increaae or approxJtnalQly $7,600 from what wee originally GStimated in thils regard. S) In on:ler to dcrvQlop a 6,980 SF fadlily with ample room for 6.000-7.000 SF C1f ex~ arM on the prcposecl site it has been detennlned tl\at I is neceaaary for the Developer to obtain . cidoJard ~ variance. This requ~ wrfllnc:e woukt reduce f.hQ sjd@yClId gelbac:k on th@ buildrlg from 20' to '0'. 8) Jk 3 condlUon of dellElopl'nlmt it ~ hAraby propcs.8d that the Developer reCli!lvGl appmval of the sideyard setbac:k varie.nee whic:tl will be considered IIlI thl!! Prior lake Planning Commission on ThuI'8dBy, May lW'l. 7) "fNl ~ ,,~mec to prcMdQ $Sl,!llOQ I" a&llrional ea..cth benotit to tho dQV~per In the fann at rebatQ frcm the pnMously negotiatecJ purchase ptfoe. The aty will reafl2e addnlonal tax incremern .--i("'fc frn... ....... .....I=nrl.,..{ bt'lility tn tw:. ~ fMI m. IVoiQC2' ~itQ_ ~ O~ooment AOtQQMQnt will be .:Ut1-G1lC1ed \0 pl'CN'icie a guarantee <if payment to ensure relmoorsel11em ~\)\- thiil CdlSh contribution If me tax r.crernent receipts aN Ina~te. . T .' 05/16/9~ 1/):10 '5"612 631 830~ BECKER ARE~A PRO III 003 MAY-16-1994 17:44 ~ ADU~ I..c_ TO 1612631l3.3B4 P.B3 By the $Ignatu.. befow both parties mutually agree end commit to the tenns and conditions sUputal8d herein. ;:2~ o.ta: May 10, ':004 ~ A~~ 1'6-tt ~ ~ =: L~is A....dren, May:::::- Date: May 16. 1994 A1'1'EST TOTAL Po 83 . t ...