HomeMy WebLinkAbout7A Prior South Street Imp
/"
AGENDA NUMBER:
PREPARED BY:
SUBJECT:
DATE:
INTRODUCTION:
BACKGROUND:
DISCUSSION:
7A
BRUCE LONEY. ASSISTANT CITY ENGINEER
CONSIDER APPROVAL OF RESOLUTION 94-30. AWARDING
BID FOR PROJECT 94-01 (PRIOR SOUTH STREET
IMPROVEMENTS) AND AUTHORIZE MSA CONSULTING
ENGINEERS TO PERFORM CONSTRUCTION
ENGINEERING SERVICES
JUNE 6.1994
The purpose of this Agenda item is to accept or reject the bids
received and to enter into a contract for the construction of Project
94-01. Resolution 94-30 has been prepared for Council action on
the award of bid. Also this Agenda item is for Council to consider
authorizing MSA Consulting Engineers to perform the
construction engineering services on this project.
On May 2. 1994, the City Council approved the Advertisement for
Bids for the improvement of the following streets:
1. Brunswick Avenue from Franklin Trail to Lyons Avenue.
2. Dublin Road from Brunswick Avenue to Lyons Avenue.
3. Erin Circle from Dublin Road to end terminus.
4. Lyons Avenue from Franklin Trail to Brunswick Avenue.
A bid opening on June 2, 1994. at 10: 15 A.M. will be held in the
Council Chambers.
It is Staffs intention to tabulate the bids and make a
recommendation of award at the June 6. 1994 meeting. The bids
received will be checked and reference checks made on the low
bidders prior to the meeting. Based on the reference check and the
bid submitted, a Contractor will be recommended for award of a
contract. Staff will present a completed Resolution 94-30 for
Council review at the meeting and will enclose the bid results in
the Council's weekly update packet.
The base bid is for the reconstruction of streets including the repair
of storm sewers and correcting drainage problems within the Prior
South area. An alternate bid has been included for the dredging of
Blind Lake by a storm sewer outlet. This work was scheduled in
the Storm Water Quality Budget for this year. Depending on the
bids received. the Council can award the contract on the base bid
amount or the base and alternate bid amount.
4629 Dakota 51. 5.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
2. The City Manager is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposits of the
successful bidder and the next two lowest bidders shall be retained until a contract
has been signed.
Passed and adopted this _th day of _, 1994.
YES
NO
Andren
Greenfield
Kedrowski
Schenck
Scott
Andren
Greenfield
Kedrowski
Schenck
Scott
Frank Boyles
City Manager
City of Prior Lake
{ Seal }
. RS9432"
RESOLUTION 94-32
RESOLUTION ACCEPTING FEASIBILITY STUDY AND CALLING FOR A PUBLIC
HEARING ON IMPROVEMENT OF 1994 PROJECTS
MOTION BY:
SECONDED BY:
WHEREAS,
pursuant to Resolution 93-76 of the City Council. adopted on September
20. 1993, and as amended a[ [he January 3. and January IX. 1994 City
Council Meetings, a report has been prepared by the City's Engineering
Department and the City's Engineering Consultant (MSA Consulting
Engineers, Inc.) with reference to [he following improvements and [he::
generally described project areas:
1. Street overlay/reconstruction project on Brunswick Avenue, Erin
Circle, Dublin Road, and Lyons Avenue by the construction of
grading, storm sewer. aggregate base. concrete curb and gutter,
bituminous surfacing, and appurtenant work;
2. Northwood Road from CSAH l2 to Island View Road by the
construction of grading, storm sewer. aggregate base. concrete curb
and gutter, bituminous surfacing, walk. and ~ppurtenant work:
3. CalTiage Hills Parkway from Pike Lake Trail to 1/4 mile east by
[he construction of grading, sanitary sewer, wa[ermain, storm
sewer, aggregate base, concrete curb and gutter, bituminous
surfacing, sidewalk, landscaping and appurtenant work:
4. Paving of Sand Poin[e Community Park roads and parking lot by
the construction of grading, storm sewer. aggregate base, concrete
curb and gutter, bituminous sud'acing, and appurtenant work;
5. CSAH 1 ~ from the City limi[s to CSAH 42 by the construction of
storm sewer, utility crossings, concrete curb and gutter, sidewalk.
landscaping, and appuItenant work:
6. The bituminous seal coating of bituminous paved streets
throughout the City;
4629 Dakota 51. 5.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
T
.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, that
1. The Council will consider the improvement of such streets and areas in
accordance with the report and the assessment of property as described in the
report for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes Chapter 429 at an estimated total cost of the improvements of
$2,029,350.00.
2. A Public Hearing shall be held on the following such proposed improvements on
the following date in the Council Chambers of the City Hall at the following time:
A. AREAS 1, 3, 4, 5 - Prior South Street Improvement, - 7:45 P.M., July 5,
1994
Passed and adopted this.i.. th day of June, 1994.
YES
NO
Andren
Greenfield
Kedrowski
Schenck
Scott
Andren
Greenfield
Kedrowski
Schenck
Scott
Frank Boyles
City Manager
City of Prior Lake
{ Seal }
" . ". W ... . '4' .." ~~..................~-_."',...~."
t
.
INTEROFFICE MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
, MAYOR, COUNCILMEMBERS AND CITY MANAGER
t)v' BRUCE LONEY, ASSISTANT CITY ENGINEER
PROJECT 94-01, PRIOR SOUTH IMPROVEMENTS
BID OPENING
JUNE 3,1994
The City opened bids for Project 94-01 and received four bids. Attached to this
memorandum is Resolution 94-30 which shows the bid results. The base bid
included all work including the dredging of Blind Lake. The dredging of Blind Lake
was included as an alternate bid item and the bid on this item is shown as well.
The low responsible bidder was Valley Paving, Inc. at $435,577.16 which includes
the alternate bid item for dredging Blind Lake. The project cost used in calculating
the assessments was $565,000.00 of which $550,000.00 was for the Prior South
street improvements and $15,000.00 for the dredging of Blind Lake. The Engineer's
Estimate for construction was $434,615.38, and 30% indirect costs were calculated
in the amount of$130,384.62.
The low bid of $435,577.16 as compared to the Engineer's Estimate of $434,615.38
is essentially the same. Engineering would recommend that the bid of Valley
Paving, Inc. be accepted and award a contract for Prior South improvements.
The assessments for Prior South were based upon the Engineer's Estimate with the
assessment rate calculated to be $63.47 per assessable front foot. Notices have been
sent and a hearing scheduled for June 6, 1994. With the bid amount essentially the
same as the Engineer's Estimate, the assessment rate should remain the same.
Also attached is a letter from Valley Paving, Inc. which acknowledges Addendums
#1 and #2, and is in agreement with the Addendums. The Addendums actually
reduced quantities in the proposal, thus Valley Paving's bid went from $443,321.91
to $435,597.16. The non-acknowledgement of the Addendums by Valley Paving,
Inc., per Glenn Kessel, does not disqualify their bid and the City has the right to
accept this bid.
BMEM50.ENG
4629 Dakota 51. 5.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
',. Y'
RESOLUTION 94-30
RESOLUTION ACCEPTING BID FOR PROJECT NO. 94-01,
(PRIOR SOUTH STREET IMPROVEMENTS)
MOTION BY:
WHEREAS,
SECONDED BY:
pursuant to an advertisement for bids for the street overlay/reconstruction
improvement project on Brunswick Avenue, Erin Circle. Dublin Road, and
Lyons Avenue by the construction of grading. storm sewer, aggregate
base, concrete curb and gutter. bituminous surfacing, and appurtenant
work; bids were received, opened. and tabulated according to the law. and
the following bids were received complying with the advertisement:
BASE BID
CONTRACTORS INCLUDING ALTERNATE AL TERNA TE BID
BID
1. Valley Paving. Inc. $435.577.16 $9.300.00
2. Ryan Contractin2. Inc. $524.034.00 $9.400.00
3. GMH Asphalt. Inc. $531.573.80 $9.100.00
4. Hardrives. Inc. $569.676.20 $13.140.00
AND WHEREAS,
responsible bidder.
it appears that Valley Pavin2. Inc. of Shakopee. Minnesota is the lowest
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, that
1. The Mayor and City Manager are hereby authorized [0 enter into the attached
contract with Valley Paving. Inc. of Shakopee. Minnesota in the name of the City
of Prior Lake for the street overlay/reconstruction improvement project on
Brunswick Avenue. Erin Circle. Dublin Road, and Lyons Avenue by the
construction of grading, storm sewer. aggregate base. concrete curb and gutter.
bituminous surfacing, and appurtenant work; according to the plans and
specifications therefore approved by the City Council and on file in the office of
the City Manager.
4629 Dakota 51. 5.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
T
I
2. The City Manager is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposits of the
successful bidder and the next two lowest bidders shall be retained until a contract
has been signed.
Passed and adopted this _th day of _, 1994.
YES
NO
Andren
Greenfield
Kedrowski
Schenck
Scott
Andren
Greenfield
Kedrowski
Schenck
Scott
Frank Boyles
City Manager
City of Prior Lake
{ Seal }
T I
m.tUIZ.O'1A
8
ICJ2.O'1A-20
I
I
I
I
I
-
I
I
a
-
a
I
I
I
I
I
I
I
I
DOCUMENT 00500
AGR'RRMRNT
TInS AGREEMENT, made as of the day of , 19 Q4 ,by and between
(name of contractor, Le., name of corporation, partnership, all
contracting individuals and their business name), a
(name of state where incorporated or fonned and whether a corporation, Minnesota general partnership,
etc.), hereinafter called "CONTRACTOR", and the City of Prior Lake, a Minnesota municipal
corporation (hereinafter called the "OWNER" and sometimes referred to as the · City. .
RECITALS
WHEREAS, CONTRACTOR has been selected by the OWNER in accordance with Minnesota
law to provide materials, equipment and labor necessary for construction and completion of certain
improvements as set forth herein, and
WHEREAS, CONTRACTOR has agreed to perfonn its obligations, covenants and undertaking
as contained herein in consideration for payment as contained herein.
NO~WORE' in consideration of the mutual promises, covenants and conditions as
hereinafter set fo the parties agree as follows:
~.
1. The CONfRAcroR agrees to provide all the materials, equipment, and labor necessary
for the complete construction of all the improvements, work and/or obligations of CONTRACI'OR
(hereinafter referred to as .Work. as required by the drawings, specifications, exhibits, conditions,
covenants and agreements as contained in the documents prepared by MSA r.nn~nlt1nf F.ngjnf"P."
for Project Q4-01 , collectively referred to as .Contract Documents., and to do everything
required by the Contract Document previously furnished to the CONTRACTOR by the OWNER and
receipted for by the CONTRACTOR.
2. The CONfRAcroR agrees that the Work contemplated by the Contract Documents shall
be entirely completed with the exception of the bituminous wear course on or before , 19-24
and bituminous wear course placed by
3. The OWNER agrees to pay CONTRACI'OR in current funds for the perfonnance of its
obligations pursuant to the Contract Documents the sum of
Dollars ($ ), subject to the additions
and deductions as provided for in the specifications to the Contract Documents as provided for in said
specifications, except as hereinafter stated:
T I
4. The CONTRACfOR and the OWNER agree that the Contract Documents, including but
not limited to the specifications, drawings, standard general conditions, instructions to bidder,
supplementary conditions, special provisions, standard utility specifications, if any, and CONTRACTOR
bids, and such other provisions as contained in the Contract Documents, are incorporated herein by
reference and are a part of this Agreement as if attached or repeated herein. With respect to the drawings
and specifications which are part of the Contract Documents, the CONTRACTOR and OWNER agree
that the following shall constitute a complete list of said drawings and specifications.
Specifications: Prinr ~nnth - ~trPP.t anti ~tnnn ~~w~r Rpr.nm:tmr.nnn
natPLf April J 1994
Drawings: Prinr ~nnth - ~trP.P.t and ~tnnn ~~w~r Rpr.nm:tmr.tinn
natPLf. April, 1994
5. Prior to execution of this Agreement, the CONTRACTOR shall furnish to the OWNER
for review by the City Engineer and/or City Attorney all bid bonds, performance bonds, letters of credit,
insurance certificates, evidence of insurance in final form, as required by the Contract Documents. In
addition, prior to execution of this Agreement, the CONTRACTOR, if a partnership or corporation, shall
furnish to the City Engineer and/or City Attorney such resolutions, opinions of counsel, or evidence of
authority required to ensure that the CONTRACI'OR, upon its execution of this Agreement, shall be fully
bound by its terms.
6. CONTRAM'OR Rppl'PCPntJltinn~, CONTRACTOR represents and warrants that neither
the execution and delivery of this Agreement, consummation of the transactions contemplated hereby, nor
the fulfillment of or a compliance with the terms and conditions of this Agreement is prevented or limited
by, or in conflict with or will result in breach of, the terms, conditions, or provisions of any restriction
of CONTRACI'OR, or evidence of indebtedness, agreement or instrument of whatever nature to which
CONTRACTOR is now party or by which it is bound or will constitute a default under any of the
foregoing. CONTRACI'OR further represents and warrants that CONTRACI'OR will cooperate with
the OWNER with respect to any litigation commenCed with respect to the Work contemplated herein. CONTRACTOR represents and warrants that the Work will conform to all laws, regulations, and
ordinances of all local, state, and federal government authorities.
7. Nnn-ni~riminJltinn, The provisions of Minnesota Statutes, Section 181.59, and of
Chapter 11, Title 1, of Prior lake City Code, which relate to civil rights and discrimination and
affmnative action shall be considered a part of this Agreement as though wholly set forth herein, and
CONTRACfOR agrees to comply therewith. In addition, CONTRACI'OR specifically agrees:
a. That with respect to any and all businesses conducted or acts performed pursuant
to this Agreement, CONTRACI'OR shall be deemed an employer within the
meaning of Chapter 11 and shall be subject to the provisions of Chapter 11.
.....02.024
9
102..Q'l4..20
T
.
fralltUrl.02A
10
102-024-20
.
II
II
~
-
II
rt
I
a
[J
I
.
iI
-
-
I
I
I
I
b. This in the event CONTRACTOR fails to perfonn the aforesaid contractual
provisions of Chapter 11, this Agreement may forthwith be terminated and
cancelled in whole or in part by OWNER and CONTRACTOR shall be liable for
any costs or expense incurred by OWNER in obtaining from other sources the
Work and services to be rendered or perfonned or the goods or properties to be
furnished or delivered to OWNER under this Agreement so terminated or
cancelled.
C. That should OWNER in a proceeding brought as provided in Chapter 11 find that
CONfRACI'OR has engaged in discrimination in connection with this Agreement
and issue a cease and desist order with respect thereto, OWNER shall uphold up
to 15 % of said contract price, if applicable, until such time as OWNER I S order has
been complied with or said other contracting party has been adjudicated not guilty
of such discrimination.
d. That CONTRACfOR will pennit access to any and all records pertaining to hiring
and employment and to other pertinent data and records for the purpose of enabling
OWNER, its agencies or representatives, to ascertain compliance with the
provisions of Chapter 11 applicable to CONTRACTOR.
e. That Chapter 11 shall be binding on all contractors, subcontractors, or suppliers.
8. A~gJ1mpnt, CONTRACI'OR represents and agrees for itself, its successors and assigns
that CONTRAcroR has not made or created and that it will not make or create or suffer to be made or
created any total or partial sale, assignment, conveyance, or any trust or power to transfer in any other
mode or form of or with respect to this Agreement or any part thereof or interest therein or in
CONTRACTOR without the prior written approval of OWNER.
9. (' ypnpral ,
a. The terms and provisions hereof shall be binding upon and insure to the benefit of
the heirs, representatives, successors, and assigns of the parties hereto.
b. Whenever in this Agreement it shall be required or permitted that notice or demand
be given or served by either party to this Agreement to or on the other party, such
notice shall be delivered personally or mailed by United States mail to the
addresses hereinafter set forth by certified mail (return receipt requested). Such.
notice or demand shall be deemed timely given when delivered personally or when'
deposited in the mail in accordance with the above. The address of the parties
hereto are as follows, until changed by notice give as above:
If to the OWNER.:
City Engineer
4629 Dakota Street S.B.
Prior Lake, MN 55372
T T
I
I
I
i
-
-
11
I
I
G
I
I
I
I
I
I
I
I
1
f'roatl02.02A
With a copy to:
Glenn R. Kessel, Esq.
LOMMEN, NELSON, COLE & STAGEBERG, P.A.
180 IDS Center
80 South Eighth Street
~neapolis, ~ 55402
If to CONTRACTOR:
With a copy to:
c. Except as otherwise provided in this Agreement, the rights and remedies of the
parties to this Agreement, whether provided by law or by this Agreement shall be
cumulative, and the exercise by either party of anyone or more of such remedies
shall not preclude the exercise by it, at the same or different times, of any other
such remedies for the same default or breach or of any of its remedies for any other
default or breach or of any of its remedies for any other default or breach by the
other party. No waiver made by either such party with respect to the performance,
or manner of time thereof, or any obligation under this Agreement shall be
considered a waiver of any rights of the party making the waiver with respect to
the particular obligation of the other party or condition to is own obligation beyond
those expressly waived in writing and to the extent thereof, or a waiver in any
respect in regard to any other rights of the party making the waiver of any other
obligation of the other party. Delay by a party hereto in instituting or prosecuting
any cause of action or claim hereunder shall not be deemed a waiver of any rights
hereunder.
d. This Agreement may be amended by the parties hereto only by written instrument
executed in accordance with the same procedures and fonnality followed for the
execution of this Agreement.
e. This Agreement may be simultaneously executed in several counterparts, each of
which shall be an original and all of which shall constitute one and the same
instrument.
11
102~20
,
.
(
I
I
[
a
I
[
I
-
~
-
,
II
II
II
.
.
,.
f:
.
IN WITNEss WHEREOF, OWNER and CONTRAcrOR have caused this Agreement
to be duly executed on the day and year first above written.
Approved by the City Council on the _ day of
BY
BY
BY
BY
Approved as to form:
fiaad02.Q1A
'f. "'. 11... , ._....."..~"".'"."
, 19-94-.
CITY OF PRIOR LAKE
Its Mayor
Its City Manager
CONTRACTOR:
Its
Its
12
102-0J.4..20
, .
JU~J-02-1. '3'34 1. J: 30 r=RI~I~'1 Uf2,LLEi PHU I ~JI~ . j NC .
TiJ
44'74;:::4':'::
r='.02I.J2
SOUTH OF F ICE
8800 13th AVENUE eAST
SHAI<OPEE. MN 55379
PHONE (612) 445~615
FAX (612) 445~35S
NORTH OFFICE
4105 85th AVENUE NORTH
BUILDING B SUITE 103
BROOI<L YN PARI<. MN 56443
PHONE (612) 425.2988
June 2, 1994
Mr. Larry Anderson, City Engineer
City of Prior Lake
4629 Dakota Street S.E.
Prior Lake, Hn 55372
Re: Project 94-01, Prior South Street Improvement
For The City of Prior Lake, Minnesota
Dear Mr. Anderson:
In regards to the above noted project, Valley Paving Inc., was
not in receipt of Addendua No.'s 1 & 2 prior to the Bid opening,
June 2, 1994 at 10:lSa.m., at which point Valley Paving Inc., was
low bid in the amount of $443,321.91.
Valley Paving Inc., since has acknowledged Addendum 1 & 2 and is
in agreement to complete this project in accordance with the unit
price's stated in the Proposal fo~ Prior South Street Improvement
delivered to the City of Prior Lake on June 2, 1994 for 10:15a.m.
bid opening.
Please consider and award
Prior South Improvement.
Thank you.
Valley Paving Inc., Project 94-01,
I will be awaiting your response.
Sincerely,
--::~
RAC/cjj
cc: Maier Stewart & Associates / Tom Roushar
,-
A .4SPHA.'\3.
~ RECYCLABLE
Affirmative Action I Eaual OpPortunity Employer
~~'~-'-~"~-----"_..--......____o.__,.._._, ,_.,,"^......_,~._---._"
" "l ",. 1 .t