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STAFF AGENDA REPORT
7B ~~
FRANK BOYLES, CITY MANAGE ~:; '\
CONSIDER FINALIZATION 0 . OARD AND
REAPPOINTMENTS
NOVEMBER 7,1994
COMMITTEE
At the October 17 meeting the City Council discussed reappointments to
the Planning Commission, Lake Advisory Committee, Business
Development Committee and Parks Advisory Committee. Council
concurred with respect to reappointments to the Planning Commission,
Lake Advisory Committee and Business Development Committee. They
also recognized that interviews are underway to select individuals to fill
the two vacancies on the Lake Advisory Committee. Applications
continue to be solicited for service on the Business Development
Committee. At the October 17 meeting the Council asked that staff
research the Parks Advisory Committee reappointment schedule and
provide a report at a subsequent meeting.
Attached is a copy of the Park Advisory Committee appointment
schedule. As the Council can see, the term limits for five of the seven
members expire on September, 1996 as would their term if the Council
elects to extend them beyond 9/94. It is not desirable for such a large
segment of the committee to terminate service at the same time,
especially given the important issues which this committee will face in the
coming year. The Council therefore directed that staff review options for
dealing with this situation.
The reason the term limits all fall on the same time have to do with
genesis of the committee from an ad hoc group to a more permanent
body. It seems to be more prudent to have the annual turnover of the
committee to affect three individuals one year, two individuals the next
and two the third year. Another alternative is to have appointments of four
members one year and three the next. Either replacement system would
then repeat itself over time without sacrificing the continuity of the body.
There are two alternatives available to the City Council. They are:
1. Do nothing. This accomplishes nothing and results in a
substantial turnover of committee membership in 1996.
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4629 Dakota St. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
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2. Reappoint three of the five committee members whose
terms expire on 9/94 to two year terms and the remaining
two members to a one year term. This option would result in
four members terms expiring in 1995 and three in 1996. The
two selected for a one year appointment could be based on
attendance over the past year (see attached attendance
record).
RECOMMENDATION: I recommend the City Council select Alternative 2. It is the easiest to
implement, retains valued committee members and changes membership
turnover from 5/2 to 4/3.
ACTION REQUIRED: The City Council should adopt a motion endorsing the staff
recommendation with respect to the reappointments.
FBAG7CWRT
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PARKS ADVISORY COMMITTEE
November 7, 1994
Current Members Date Appointed Term Expires Term Limit
Doug Berens 9/89 (9/94)9/96 9/96
Ron Ceminsky 11/90 (9/94)9/96 9/96
Sam Emond 4/93 9/95 9/99
Patrick Heaney 9/89 (9/94)9/95 9/96
Robert Rykken 4/93 9/95 9/99
Arthur Schoot 9/89 (9/94)9/96 9/96
Kathy Smith 9/89 (9/94)9/95 9/96
Annual Committee/Commission evaluation due to the City Council annually by:
August 1
,1994.
Proposals for bylaw changes due to the City Council by:
December 31
, 1994.
Recommendation for Chair due to City Council annually by:
AU9ust 1.
,1995.
COVER3, WRT
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Attendance of Parks Advisory Committee Members
1994
Total Meetings Scheduled for 1994 - 10
Berens. . . . . . . . .Attended 8........... .Absent 2.............. 80%
Ceminsky. . . . . . .Attended 9........... .Absent 1.............. 90%
Emond..........Attended 9............Absent 1.............. 90%
Heaney........ .Attended 7........... .Absent 3............... 70%
Rykken. . . .. . . . .Attended 8........... .Absent 2.............. 80%
Schoot. . . . . . . . .Attended 9........... .Absent 1............... 90%
Smi t h. . . . . . . . . . At tended 6............ Abs en t 4............... 60%
1 meeting cancelled - February 14, 1994 - lack of quorum
This is from January through October, 1994.
PACATT
LAKE ADVISORY COMMITTEE
October 17, 1994
Current Members Date Appointed Term Expires Term Limit
Bill Packer 10/91 10/96 10/98
Peter Patchin 10/91 10/95 10/97
Jody Stroh 10/91 10/95 10/97
Tom Watkins 10/91 10/95 10/97
John Wingard 10/91 10/96 10/98
10/94 10/96 10/00
10/94 10/96 10/00
Annual Committee/Commission evaluation due to the City Council annually by:
September 1 , 1994.
Proposals for bylaw changes due to the City Council by:
December 31 , 1994.
Recommendation for Chair due to City Council annually by:
September 1 , 1995.
COVER4, WRT
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BUSINESS DEVELOPMENT COMMITTEE
October 17, 1994
Current Members
Larry Greenfield
Ray Lemley
Jeanne Robbins
Nat Wisser
Wes Mader
Date Appointed Term Expires Term Limit
10/95 7/97 7/01
10/95 7/97 7/01
10/93 7/95 7/99
10/90 7/95 7/97
4/92 7/95 7/97
2/90 7/96 7/96
10/93 7/95 7/99
Annual Committee/Commission evaluation due to the City Council annually by:
June 1
Proposals for bylaw changes due to the City Council by:
December 31
Recommendation for Chair due to City Council annually by:
COVER, WRT
June 1
,1995.
,1994.
,1995.
PLANNING COMMISSION
October 3, 1994
Current Members Date ADoointed Term Expires Term Limit
Chuck Arnold 6n9 6/95 6/94
Tom Loftus 6/83 6/96 6/96
Dick Kuykendall 3/94 6/96 6/00
Dave Roseth 7/80 6/95 6/95
Tom Vonhoff 10/93 6/95 6/02
Annual Commission evaluation due to the City Council annually by:
Mav 1
Proposals for bylaw changes due to the City Council by:
December 31
Recommendation for Chair due to City Council annually by:
Mav 1
COVER2. WRT
T' I
.1994.
.1994.
.1995.