HomeMy WebLinkAbout7A - Pub Hearing Downtown Redev
DATE:
AGENDA #:
PREPARED BY:
SUBJECT:
DISCUSSION:
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16200 Eagle cG.WfAGeWNCII1. AGENDA REPORT
Prior Lake, MN 55372-1714
MARCH 1,2004
7A
SUE MCDERMOTT, CITY ENGINEER
PUBL!C HEARING TO CONSIDER APPROVAL OF THREE RESOLUTIONS
WITH RESPECT TO DOWNTOWN REDEVELOPMENT PROJECT: 1)
ORDERING THE MAIN AVENUE AND DAKOTA STREET IMPROVEMENT
PROJECT (CITY PROJECT #04-11), 2)APPROVING PLANS AND
SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS, AND 3)
AUTHORIZING THE PLACEMENT OF NO PARKING SIGNS ON MAIN
AVENUE.
HISTORY
On September 15, 2003, Council adopted Resolution 03-159 ordering the
preparation of a feasibility report for the Main Avenue and Dakota Street
Improvement Project (City Project #04-01) which is required to follow the
Minnesota Statutes Chapter 429 process. The Minnesota Statutes Chapter 429
process is required because the City Council intends to specially assess a
portion of the project. The recommendation of the feasibility report was to
proceed with this project. On February 2, 2004, Council adopted Resolution 04-
21 accepting the feasibility report and calling for a public hearing on March 1,
2004 for the Main Avenue and Dakota Street project (commonly known as the
downtown redevelopment project). Plans and specifications were also finalized
following the approval of the feasibility report.
CURRENT CIRCUMSTANCES
The purpose of the Public Hearing is to determine if plans and specifications
should be approved and if the project should be advertised to receive bids. The
Public Hearing will cover the reconstruction of Main Avenue from CH 21 to Kop
Parkway and Dakota Street from Erie Avenue to TH 13, including utility
improvements, storm sewer, grading, aggregate base, concrete curb and gutter,
surface improvements, street lighting and appurtenant work.
Details of the project and proposed financing will be presented to the public at
the hearing.
Financing of the improvements is recommended as follows:
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MSA $900,000
Enterprise $247,000
Assessments $486,000
429 Bonds $679,000
TIF Bonds $270,000
Pro.iect Total Cost $2,582,000
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
The proposed assessment rate for Main Avenue and Dakota Street is
$125.00/front foot. Less than 190/0 of the total project costs are proposed to be
assessed. Actual costs of running a new water service into buildings will be
assessed and is estimated to be $2, lOa/unit.
The properties abutting the streets located in the project area are subject to
assessment. Each of the affected property owners has been notified prior to the
Public Hearing in accordance with the statute.
ISSUES
A Public Informational Meeting was held on February 18th, 2004 to provide the
property owners an opportunity to discuss the project in an informal setting prior
to the Public Hearing. Ten (10) property owners representing eight (8) properties
attended the meetings. Staff presented the proposed improvements, project
costs, estimated assessments and answered questions. In general, the need for
the project was understood by the property owners. Staff has also met with
nineteen business/property owners on an individual basis in January and
February. Concerns that were brought up at the meetings are as follows:
· Sidewalk on Main A venue - One business owner is opposed to the
sidewalk along the east side of Main Avenue north of Viereck's. They felt
this sidewalk would not be utilized.
· Access during construction - Staff is proposing to construct one-half the
street at a time in order to allow for two-way traffic during construction.
Staff will work with individual owners to coordinate deliveries as well as
access to individual lots.
· . Bump-outs at the Main/Dakota intersection - Several business owners
were concerned that semi's would not be able to maneuver through the
intersection with the construction of the proposed bump-outs. The design
engineer has verified that the intersection will accommodate a 62-foot
long truck.
· Parking during construction - This is a concern for all of the businesses.
The plans include signage to direct traffic to the municipal lots. Staff will
work with both the contractor and the Methodist Church in order to
,encourage parking at the church location.
· Assessments - The City's assessment policy requires that corner
properties that are zoned commercial are assessed the frontage on both
streets. The policy is based upon the importance of visibility and access
to commercial establishments as well as the additional special benefit
accruing to such businesses. The owners of the corner businesses have
a concern with that and don't feel their businesses will support the
assessments.
The City staff will be prepared to discuss each of these concerns at the hearing.
If, in the Council's judgment, the issues should be addressed in the plans and
specifications, direction could be given to staff.
The purpose of this public hearing is to: 1) determine whether the project should
move forward to the next step, 2) seek approval of plans and specifications and
authorization to advertise for bids which will provide the actual project cost and,
therefore, the assessments associated with these improvements. At the same
time approval is sought to award the contract, the Council could decide not to
continue with the project upon receipt of bids. A separate assessment hearing
Mainpublichearing
ALTERNATIVES:
will be conducted following review of the proposed assessments by the City
Council's Special Assessment Committee.
The No Parking resolution (which is the third action requested) is required for
State Aid approval and to allow the City to use Municipal State Aid (MSA) funds
for this project. Allowing parking on Main Avenue north of Dakota would have
required that the street be wider, which would expand the right of way, impact
several properties and add cost to the project for land acquisition.
CONCLUSION
The project is feasible from an engineering and economic standpoint.
There are three alternatives for the City Council to consider:
1. Conduct the Public Hearing and approve three resolutions (1) ordering the
Main Avenue and Dakota Street Improvements (City Project #04-01), (2)
approving plans and specifications and authorize advertisement for bids, and
(3) authorizing the placement of no parking signs on Main Avenue.
2. Deny this item for a specific reason and provide staff with direction.
3. Table this item until some date in the future.
RECOMMENDED
MOTION: A motion and second t dopt the resolutions listed above.
REVIEWED BY:
Mainpublichearing
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
ADVERTISEMENT FOR BIDS
Sealed bids will be received by the City Council of the City of Prior Lake, Minnesota at the Prior
Lake Maintenance Center, located at 17073 Adelmann Street Southeast until 10:00 A.M.,
C.D.S.T., on Tuesday, March 30, 2004, at which time they will be publicly opened and read for
the furnishing of all labor, materials, and all else necessary for the following:
Main Avenue and Dakota Street Improvement Proiect (City Proiect #04-01)
Consisting of the following approximate quantities:
2,100
1,800
10,000
6,000
7,000
2,800
5,000
32,000
LF DIP Watermain, Fittings, Services
LF RCP and CPP Storm Sewer
CY Common Excavation
CY Granular Borrow
TN Aggregate Base
TN Bituminous Pavement
LF Concrete Curb and Gutter
SF Decorative and Standard Concrete Walk
The Bids must be submitted on the Bid Forms provided in accordance with the Drawings and
Specifications as prepared by the Bonestroo, Rosene, Anderlik and Associates, Inc., Consulting
Engineers, 2335 West Highway 36, St. Paul, MN 55113, (651) 636-4600. Contractors desiring a
copy of the Specifications and Drawings, may obtain them from the office of Bonestroo, Rosene,
Anderlik & Associates, Inc., upon payment of a non-refundable fee of $60.00. See
"Information to Bidders" for Drawings and Specification fee policy. Drawings and
Specifications can also be purchased with a credit card over the internet from
www.bonestroo.com.
Direct inquiries to Engineer's Project Manager, Kevin Kielb at (651) 604-4760.
No bids will be considered unless sealed and filed with the City Manager of Prior Lake and
accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City
of Prior Lake, for five (5%) percent of the amount bid to be forfeited as liquidated damages in the
event that the bid be accepted and bidder shall fail to enter promptly into a written contract and
furnish the required bond:
www.cityofpriorlake.com
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Phone 952.447.4230 / Fax 952.447.4245
No bids may be withdrawn for a period of sixty (60) days from the date of opening of bids. The
City of Prior Lake reserves the right to reject any or all bids.
DATED:
March 1,2004
Frank Boyles, City Manager
City of Prior Lake, Minnesota
To be published in the Prior Lake American on March 6,2004, March 13, 2004 and March 20,
2004.
To be published in the Construction Bulletin on March 5, 2004, March 12, 2004 and March 19,
2004.
G:\PROJECTS\2004\Ol_Downtown\56603116ADFORBID.DOC
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 04-XX
ORDERING THE MAIN AVENUE AND DAKOTA STREET IMPROVEMENT PROJECT
CITY PROJECT #04-01
MOTION BY:
SECOND BY:
WHEREAS, the Prior Lake City Council on its own initiative has determined that it desires to
complete the Main Avenue and Dakota Street Improvement Project; and
WHEREAS, on February 2, 2004, the City Council adopted Resolution 04-21 accepting the
Feasibility Report and calling for a Public Hearing to be held on the Main Avenue and
Dakota Street Improvement Project which includes water main, storm sewer,
aggregate base, concrete curb and gutter, bituminous surfacing, street lights, and
appurtenant work; and
WHEREAS, prior to the adoption of this Resolution and pursuant to MS 429.031 Subd. 1 (e), plans
and specifications have been prepared to provide helpful information to the City
Council in determining the desirability and feasibility of the improvement; and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and
the hearing was held on the 1 st day of March, 2004, at which time all persons desiring
to be heard were given an opportunity to be heard thereon; and
WHEREAS, since the project is initiated by the City Council it must be approved by 4/5ths vote in
accordance with Minnesota Statutes 429.031 Subdivision 1 (f).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby approves the plans and specifications for the improvements delineated in
City Council Resolution 04-21 adopted February 2,2004 and by the required statutory 4/5ths vote
does hereby order the project.
3. Bonestroo Rosene Anderlik & Associates is hereby designated as the Engineer for these
improvements. The Engineer has prepared plans and specifications for the making of such
improvements.
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www.cityofpriorlake.com
Phone 952.447.4230 1 Fax 952.447.4245
Passed and adopted this 1st day of March, 2004.
YES NO
Haugen Haugen
Blomberg Blomberg
LeMair LeMair
Petersen Petersen
Zieska Zieska
Frank Boyles
G: \Resolution \Resol04 \ordermain.DOC
16200 Eagle Creek Avenue alSOLUTION 04-XX
Prior Lake, MN 55372-1714
MOTION BY:
SECOND BY:
WHEREAS, pursuant to Resolution 03-XX the Prior Lake City Council authorized Bonestroo
Rosene Anderlik & Associates has prepared plans and specifications for the
improvement of Main Avenue from CH 21 to Kop Parkway and Dakota Street from TH
13 to Erie Avenue and has presented such plans and specifications to the council for
approval.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA:
1. The recitals set forth above are incorporated herein.
2. Such plans and specifications, a copy of which is attached hereto and incorporated herein by this
reference, are hereby approved.
3. The City Manager shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids for the making of the improvement pursuant to the
attached plans and specifications. The advertisement shall be published not less than 21 days
prior to bid opening, shall specify the work to be done, and shall state that the bids will be
received by the City Manager until 10:00 a.m. on Tuesday, March 30, 2004, at which time the bids
will be publicly opened at the Maintenance Center at 17073 Adelmann Street SE by the Public
Works Director. No bids will be considered unless sealed and filed with the City Manager and
accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City
of Prior Lake in the amount of five (5) percent of the amount of such bid.
4. The City reserves the right to reject any and all bids for any reason as determined solely by the
City.
Passed and adopted this 1st day of March, 2004.
YES NO
Haugen Haugen
Blomberg Blomberg
LeMair LeMair
Petersen Petersen
Zieska Zieska
Frank Boyles
www.cityofpriorlake.com
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Phone 952.447.4230 / Fax 952.447.4245
16200 Eagle Creek AvenueRB60LUTION 04-XX
Prior Lake, M,N 55372-1714
AUTHORIZING THE PLACEMENT OF NO PARKING SIGNS ON
MAIN AVENUE (S.A.P. 201-119-01)
MOTION BY:
SECOND BY:
WHEREAS, the City has 'planned the improvement of Main Avenue, State Aid Route No. 119 from
County Highway 21 to 800 feet north of Dakota Street (Kop Parkway) in the City of
Prior Lake, Minnesota; and
WHEREAS, the City will be expending Municipal State Aid Funds on the improvements of Main
Avenue; and
WHEREAS, this improvement does not provide adequate width for parking on the west side of the
street from Dakota Street to Trunk Highway 13 and on the east side of the street from
200 feet north of Dakota Street to Trunk Highway 13; and
WHEREAS, approval of the proposed construction as a Municipal State Aid street project must
therefore be conditioned upon certain parking restrictions.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA:
1. The recitals set forth above are incorporated herein.
2. The City shall ban parking of motor vehicles on the west side of Main Avenue from Dakota Street
to Trunk Highway 13 and on the east side of Main Avenue from 200 feet north of Dakota Street to
Trunk Highway 13 at all times.
Passed and adopted this 1st day of March, 2004.
YES NO
Haugen Haugen
Blomberg Blomberg
LeMair LeMair
Petersen Petersen
Zieska Zieska
Frank Boyles
www.cityofpriorlake.com
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Phone 952.447.4230 1 Fax 952.447.4245
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