HomeMy WebLinkAbout6A - Northwood Road
AGENDA #:
PREPARED BY:
6A
LARRY ANDERSON, DIRECTOR OF PUBLIC WORKS
SUBJECT:
CONDUCT PUBLIC HEARING FOR PROPOSED
NORTHWOOD ROAD IMPROVEMENTS
1. CONSIDER RESOLUTION 96-05 ORDERING
IMPROVEMENTS AND PREPARATION OF PLANS ON
NORTHWOOD ROAD (pROJECT 94-02)
2. CONSIDER RESOLUTION 96-06, APPROVING PLANS
AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS ON NORTHWOOD
ROAD (pROJECT 94-02)
DATE:
JANUARY 16, 1996
INTRODUCTION:
The purpose of this Agenda item IS to conduct a Public Hearing for
Northwood Road improvement project, order the improvement,
preparation of plans, and authorize the advertisement for bids.
BACKGROUND:
Project 94-02, Northwood Road, was previously approved by the
City Council on April 4, 1994. The plans were authorized to be
prepared and were subsequently completed. On April 3, 1995, the
Council deferred the construction of Northwood Road to 1996 to
afford the staff an adequate opportunity to obtain necessary right-
of-way, and complete construction early in the construction season
to avoid bad weather. As a result the contract for construction was
not awarded within one year of the Public Hearing to conform with
Minnesota Statutes, Chapter 429. Therefore a new Public. Hearing
is being conducted. Even though plans were previously authorized
and prepared, new authorizations are required. Resolution 96-05
has been modified to allow construction to occur within 2 years of
ordering the improvement even though the city will construct
Northwood Road in 1996.
DISCUSSION:
An Informational Meeting was conducted on Tuesday, January 9,
1996, to update the property owners on the status of the project.
Seven property owners attended the meeting and all questions were
16200~reek Ave. S.E., Prior Lake. Minnesota 553i72-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
addressed to their satisfaction. The questions were the same as
raised last year. The plans have incorporated previous suggestions
that property owners have made:
· The northern portion of Northwood Road was widened to
accommodate parking on one side of the street. This area has
limited space on some lots for off street parking.
· A sidewalk was added the length of the project to address
pedestrian traffic and safety.
· A storm sewer relocated from the Myrvold and Grebner lot line
to DNR Northern Rearing Pond. This increased the project cost
but eliminates the acquisition of an easement and the discharge
of storm water runoff into the lake. This design provides better
water quality to Prior Lake.
· Added additional water quality ponds for storm sewers to
protect water quality on Prior Lake.
· Limited amount of area contractor can work within to provide
better access during construction.
ISSUES:
One issue which was raised by staff during the Informational
Meeting which was not previously addressed is the outlet elevation
of the water in the wetland on the west side of North wood Road in
the area of Center Road. Someone over the years has built a dam
in front of the culvert which provides for an outlet to the wetland.
The dam has backed up water and artificially raised the wetland.
Wetland vegetation has been established at this new level. Staff
will be requesting property owners to provide drainage easements
for the area which the wetland now covers or install the new storm
sewer at the same elevation as the existing structure. Staff is
concerned about raising the outlet structure without easements and
incurring liability. The DNR will also be contacted concerning
this. Property owners adjacent to this pond were not present at the
meeting and will be contacted individually.
MSA Consulting Engineers have increased their engineer's
estimate from $919,950.00 to $1,313,000.00. The increase is due
to different factors. The plan changes have increased the cost, such
as street widening, sidewalk addition, additional water quality
ponds and trunk sewer and water services to the Dunn parcel. The
cost of the water quality ponds adjacent to the Dunn parcel and
associated storm sewer will be recouped when the Dunn parcel
develops, through storm water trunk charges. The sewer and water
trunk cost will also be recouped through trunk sewer and water
charges as part of the development fees. Staff believes the
AGPBHEAROOC
2
$1,313,000 estimate is a conservative figure that may be as much
as $100,000 high. Additional restrictions on the contractor for
maintaining traffic are being added to avoid the Ridgemont
Avenue scenario. MSA's original estimate appears to have been
$100,000 low. Based upon the plan changes, MSA Consulting
Engineers has requested the authorized design fee to be increased
from $52,000 to not to exceed $67,000. Based upon the plan
modification the increase in fees is justified.
The assessments are proposed to remain the same as the rates given
at the previous Assessment Hearing: $54.47 per front foot. The
balance of the costs will be paid from the Municipal State Aid
Fund and Street Collector Fund. The project, based upon the
current cost estimate, is being assessed to each property owner at
43% of the project cost instead of the current policy of 60%
property owner, 40% city. Northwood Road is a collector street
and as such the cost to provide 9 ton capacity and sidewalks are not
being assessed to the property owners but paid through Municipal
State Aid and Collector Street fees.
The Council will be discussing the Assessment Policy at the
Council Workshop on January 19, 1996. In the event the Council
changes the Assessment Policy at the Workshop, and the result is
to lower the assessment rate, the change can be reflected at the
Assessment Hearing. The Assessment Hearing will take place
after bids are received on February 20, 1996. In other words, the
Council can approve both resolutions this evening so that work can
proceed on this project. Assessment issues would be addressed at
the Assessment Hearing.
ALTERNATIVES:
The alternatives are as follows:
1. Adopt Resolution 96-05 ordering the improvements and
preparation of plans for project 94-02. Adopt Resolution 96-06
accepting plans and advertisement for bids.
2. Table this item for a specific reason.
3. Deny Resolution 96-05 and/or 96-06.
RECOMMENDATION: Alternative No.1. This project has been a high City Council
priority in previous years and continues to be a high priority for
completion. The Council directed that bids be taken in February.
To accomplish this, both resolutions need to be approved. If there
are assessment issues despite the fact that property owners in this
AGPBHEAROOC 3
FINANCIAL IMP ACT:
ACTION REQUIRED:
AGPBHEAROOC
area will pay only 43% of project costs, they should be addressed
at the upcoming Assessment Hearing.
The cost of this project will be recovered through special
assessments, trunk reserve, Collector Street and Municipal State
Aid funds.
Make a motion and second to approve Resolutions 96-05 & 96-06
and to authorize a fee incrSflSe to MSA Consulting Engineers to
$67,000 for design.
4
RESOLUTION 96-05
RESOLUTION ORDERING IMPROVEMENTS AND PREPARATION OF PLANS
ON
NORTHWOOD ROAD (PROJECT 94-02)
MOTION BY:
SECONDED BY:
WHEREAS:
City Project 94-02 is a high priority for city completion and was
ordered in April of 1994 following the prescribed Public Hearing;
and
WHEREAS:
deferral occurred primarily to allow time for right-of-way
acquisition; and
WHEREAS:
the project has not been substantially changed from that proposed
in 1994; and
WHEREAS:
pursuant to Resolution 95-125 which the City Council adopted on
December 18, 1995, calling for a Public Hearing to be held on the
Northwood Road (Project 94-02) by construction of sanitary sewer,
watermain, storm sewer, grading, aggregate base, concrete curb
and gutter, bituminous surfacing, concrete walk and appurtenant
work; and
WHEREAS:
Ten days mailed notice and two weeks published notice of the
hearing was given, and the hearing called to order on the 16th day
of January, 1996, at which all persons desiring to be heard were
given an opportunity to be heard thereon; and
WHEREAS:
A contract shall be let for all or part of the work, or order all or part
of the work done by day labor no later than two years after the
adoption of this resolution ordering such improvement.
16200>fim.glK:Creek Ave. S.E.. Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, that:
1. Such improvement is hereby ordered as proposed in the
Council Resolution 95-125 adopted the 18th day of
December, 1995.
2. The City Engineer and the city's engineering consultant,
MSA Consulting Engineers, is hereby designated as the
Engineer for this improvement. MSA Consulting
Engineers shall prepare plans and specifications for the
making of this improvement.
Passed and adopted this 16lb... day of January, 1996.
YES
NO
Andren
Greenfield
Kedrowski
Mader
Schenck
Andren
Greenfield
Kedrowski
Mader
Schenck
Frank Boyles
City Manager
City of Prior Lake
{Seal}
RESOS-06.00c
RESOLUTION 96-06
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS ON
NORTHWOOD ROAD (PROJECT 94-02)
MOTION BY:
SECONDED BY:
WHEREAS:
pursuant to Resolution 96-05 which the City Council approved on
January 16, 1996, the City Engineer and the City's engineering
consultant MSA, has prepared plans and specifications for
Northwood Road (Project 94-02) by construction of sanitary sewer,
watermain, storm sewer, grading, aggregate base, concrete curb
and gutter, bituminous surfacing, concrete walk and appurtenant
work.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, that:
1. Such plans and specifications, a copy of which is
attached hereto and made a part of hereof, are hereby
approved.
2. The City Manager shall prepare and cause to be inserted
in the official paper and in the Construction Bulletin an
advertisement for bids upon the making of such
improvement under such approved plans and
specifications. The advertisement shall be published not
less than 21 days prior to bid opening, shall specify the
work to be done, shall state that bids will be opened, and
that all bids will be received by the City until 10:00 A.M.
on February 20, 1996, at City Hall, 16200 Eagle Creek
Avenue, at which time they will be publicly opened at City
Hall by the City Engineer.
162~~Creek Ave. S.E.. Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
No bids will be considered unless sealed and filed with
the City Manager at the City Hall by the 10:00 A.M.
deadline set forth above and accompanied by a cash
deposit, cashier's check, bid bond, or certified check
payable to the City of Prior Lake for five (5) percent of the
amount of such bid.
3. The City reserves the right to reject any and all bids for
any reason as determined solely by the City.
Passed and adopted this 16th day of January, 1996.
YES
NO
Andren
Greenfield
Kedrowski
Mader
Schenck
Andren
Greenfield
Kedrowski
Mader
Schenck
Frank Boyles
City Manager
City of Prior Lake
{Seal}
RESOS-06.00C