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HomeMy WebLinkAboutAgenda & Minutes 7:00 pm -PUBLIC FORUM REGULAR COUNCIL MEETING AGENDA Date: December 16,1996 1. CALL TO ORDER................................................................................ 7:30 p.m. 2. PLEDGE OF ALLEGIANCE 3. CONSIDER APPROVAL OF PREVIOUS MEETING MINUTES 4. CONSENT AGENDA: A. Consider Approval of Treasurer's Report. B. Consider Approval of Invoices to be Paid. C. Consider Approval of Animal Warden Report for November. D. Consider Approval of Fire Report for November. E. Consider Approval of Building Inspection Report for November. F. Consider Approval of City Comprehensive Employee Classification Plan. G. Consider Approval of Resolution 96-XX Adopting 1997 General Fund and Operating Budget and Setting Levy Therefore. H. Consider Approval of Resolutions Adopting Amendments to Joint Agreements with Minnesota Valley Transit Authority and Suburban Transit Authority. 5. PRESENTATIONS: A. There are no Presentations. 6. PUBLIC HEARINGS: A. There are no Public Hearings. 7. OLD BUSINESS: A. Consider Approval of Contingency Allocation for Reroofing Police Annex. B. Consider Approval of Status Report on 1996 City Council Top Priority Goals. C. Consider Approval of Recommendations from Annexation Task Force. 8. NEW BUSINESS: A. Consider Approval of Ordinance 96- XX Amending the City Code to Provide for Telecommunications Accessory Building. B. Consider Approval of Resolution 96-XX Approving Final Plat for Water Tower Site. C. Consider Approval of Cigarette License Renewals. 16~.Qgle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER D. Consider Approval of Parks Division Winter Maintenance Policy E. Consider Approval of Agenda For January 10-11, 1997 City Council Workshop 9. OTHER BUSINESS: A. 10. ANNOUNCEMENTS/CORRESPONDENCE 11. ADJOURNMENT 121696.DOC MINUTES OF THE PRIOR LAKE CITY COUNCIL DECEMBER 2, 1996 6:00 p.m. EXECUTIVE SESSION: LABOR NEGOTIATIONS STRATEGY LELS,TEAMSTERS,AFSCME Date: December 2, 1996 1. CALL TO ORDER: Mayor Andren called the meeting to order at 7:30 p.m. Present were: Mayor Andren, Councilmembers Greenfield, Kedrowski, Mader, and Schenck, City Attorney Pace, City Manager Boyles, Assistant City Manager Tremere, Recording Secretary Oden, Planning Director Rye, Planning Coordinator Kansier, and Planner Tovar. Councilmember Mader was absent. 2. PLEDGE OF ALLEGIANCE: Mayor Andren led the Pledge of Allegiance and welcomed everyone. 3. CONSIDER APPROVAL OF PREVIOUS MEETING MINUTES MOTION BY GREENFIELD, SECOND BY KEDROWSKI TO APPROVE THE NOVEMBER 18, 1996 MEETING MINUTES. Upon a vote, ayes by Andren, Greenfield, Kedrowski, and Schenck, the motion carried. 4. CONSENT AGENDA: A. Consider Approval of Invoices to be Paid. B. Consider Approval of October 1996 Fire Report. C. Consider Approval of Resolution 96-XX Upholding the Appeal of Hillcrest Homes and Thus Permitting the Use of Setback Averaging. D. Consider Approval of Resolution 96-XX Upholding the Decision of the Zoning Officer to Deny the Use of Setback Averaging as Requested in the Appeal of David Smith. E. Consider Approval of Appointments to Economic Development Authority. MOTION BY KEDROWSKI SECOND BY SCHENCK TO APPROVE THE CONSENT AGENDA. Upon a vote, ayes by Andren, Greenfield, Kedrowski, and Schenck, the motion carried. 5. PRESENTATIONS: A. Allen Loose, Executive Director, Scott Family Net . Mr. Loose discussed the Scott County Family Net and the agencies included in the effort to serve families in the community through a coordinated effort of the County Department of Human Services, the CAP Agency, the six School Districts, the County Services, the Alliance of Women, and others. There is a computerized directory that will provide interagency resource connection. Currently, Family Net has about 100 people, and service coordinators who manage the cases of families who have the greatest needs and are served by the system. The service coordinator will put 122~6Qt()0 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 1 AN EQUAL OPPORTUNITY EMPLOYER - r MINUTES OF THE PRIOR LAKE CITY COUNCIL DECEMBER 2, 1996 together a unified family plan with 3-4 goals. There will be touch screen kiosks. The final element is in Family Leadership Councils. Seven Family Councils are being developed. Their role will be to look at resources in the Community, and discover what is available throughout to care for the families in the community. They can informally poll the community to find out. Community Education, the business communities, mentoring efforts within congregations are examples. Mr. Loose wants each City to consider our common interests in families, and what services Cities provide. Scott Family Net will be a collaborative effort and he would like to know who should be involved from the City. . Mayor Andren asked what kind of involvement Mr. Loose was talking about, and what exactly was he asking for. . Mr. Loose said he is looking for an individual who knows the resources in Prior Lake, and who would serve on the Family Leadership Council. . Councilmember Kedrowski explained that Mr. Loose was looking for someone from the City to sit on .his Council and be involved in Scott Family Net. . Mr. Loose said Cities can help by connecting resources and programs. . Pete Schenck said a lot of the data such as this was in the Residence Guide. . Mayor Andren asked whether Mr. Loose wanted someone to put these people in contact with agencies, or what was he asking for. . Mr. Loose said businesses like banks might provide informal services like donate financial counseling, or car repair shops may do a job for a needy family, or mentoring from churches. He said they would be people not dollar related. But families need money. . Mayor Andren asked if Mr. Loose thought the services would be publicly funded, or where he thought the funds would come from. She said the local government should not be put in a position of funding this because that is not the reason that local governments exist. . Mr. Loose said Scott Family Net will solicit funds from local communities. They will not ask cities to do anything they are not presently doing. They want to make sure families are aware of programs. Mr. Loose said there was a fund pool and grants that service coordinators could draw on. . Mayor asked if he wanted someone designated as a contact person from the City that can sit on this Council and provide information to families and to the group so that families within the local community can be better served or put in contact with the people they need to be put in contact with rather than going from place to place. . Mr. Loose said one Family Net Representative will sit on the Family Council in each community, and maybe this was not the way to do it. . Mayor Andren said that the network and link between families was a good idea to help those in the communities. Not knowing the kind of time commitment involved is difficult. The Council needs to hear some kind of structure and goal. 12296.DOC 2 MINUTES OF THE PRIOR LAKE CITY COUNCIL DECEMBER 2, 1996 · Mr. Loose said the Family Council would probably meet once or twice per month for maybe one to two hours per time in general. Savage is considering using the police liaison officer as the Family Councilmember. · City Attorney Pace asked if the Family Council's integrated with Scott County Family Net, or if they acted autonomously. · Mr. Loose said he did not want the Department of Human Services telling the Family Leadership Council what it ought to be doing. · City Attorney Pace asked if he saw the local Council as acting as ombudspersons or encouraging communities to develop services that do not already exist? · Mr. Loose said that developing services was it. · Councilmember Schenck asked whether he was looking for volunteers, and whether it was someone with knowledge of the inner workings of Prior Lake. · Mr. Loose said this would be the City's choice. · She asked if when he applied for the grant, did it ask for goals and objectives? Ms. Pace has written federal grants before. · Mayor Andren said that on a temporary basis she would appoint Councilmember Pete Schenck to the Council and revisit later on to see if it was something appropriate to be involved in. Mayor Andren said that the Council does appreciate Mr. Loose's efforts. · Councilmember Schenck expressed an interest in the Family Council. · Councilmember Schenck was appointed to the Family Council by general consent. · By general consent, Blair Tremere was appointed the staff liaison. 6. PUBLIC HEARINGS: A. Public Hearing to Consider the Vacation of a Utility Easement Located South of Cates Street, East of Five Hawks Avenue and West of Duluth Avenue in the Plat of Eagle Creek Villas. · Mayor Andren called the Public Hearing to order at 7:38 p.m. · City Manager Boyles introduced the item. The easement was originally acquired for the purpose of a storm sewer location. When the subdivision plat was approved, the actual location of the storm sewer was not in the dedicated easement, and a new easement was defined and provided to the City as part of the final plat. The original easement has no public purpose, and therefore it is the staff s recommendation that it be vacated. The resolution provides for this. · Mayor Andren asked if any members of the public wished to speak, and no one came forward. 12296.DOC 3 r MINUTES OF THE PRIOR LAKE CITY COUNCIL DECEMBER 2, 1996 MOTION BY SCHENCK, SECOND BY KEDROWSKI TO APPROVE RESOLUTION 96-109 TO APPROVE THE VACATION OF THE UTILITY EASEMENT LOCATED IN THE PLAT OF EAGLE CREEK Upon a vote, ayes Andren, Greenfield, Kedrowski, and Schenck, the motion carried. MOTION BY GREENFIELD, SECOND BY KEDROWSKI TO ADJOURN THE PUBLIC HEARING AT 7:38 P.M.. Upon a vote, ayes Andren, Greenfield, Kedrowski, and Schenck, the motion carried. 7. OLD BUSINESS: A. Consider Approval of 1996 City Council Directives. . City Manager Boyles introduced the item. He explained that there were 89 directives, 78 percent of which were completed, 10 percent were ongoing, and about 12 percent were in the process of being completed. He said that for those items not complete, he has tried to indicate when staff will have them complete. He discussed several items in the directives and dates of the intended completions. . Councilmember Kedrowski asked whether there was anything covering x-rated bookstores. . City Manager Boyles said there was a 12 month moratorium on adult uses, and there should be a zoning ordinance in place by March of 1997. . Planning Director Rye addressed the issue of the moratorium, which was adopted in August. The intent was to have it in place so that it could be included in the development of the zoning ordinance. . City Manager Boyles stated he would revise directive 96-40 and incorporate a revised zoning ordinance in response to lot coverage limitations and residential zones, and adult uses. MOTION BY GREENFIELD SECOND BY SCHENCK TO APPROVE THE 1996 CITY COUNCIL DIRECTIVES AS AMENDED. Upon a vote, ayes Andren, Greenfield, Kedrowski, and Schenck, the motion carried. 8. NEW BUSINESS: A. Consider Approval of Appointments to Scott County Leadership Forum. . This Leadership Forum provided an opportunity for representatives of the communities of Scott County to get together and talk about their concerns. The proposed membership of this forum was intended to be one Councilmember and one Staff member from each community, and what most communities have done is have the Mayor and the City Manager and / or their designees. MOTION BY KEDROWSKI SECOND BY SCHENCK TO HAVE MAYOR ANDREN AND CITY MANAGER BOYLES SERVE AS THE DESIGNEES. 12296.DOC 4 MINUTES OF THE PRIOR LAKE CITY COUNCIL DECEMBER 2, 1996 Upon a vote, ayes by Andren, Greenfield, Kedrowski, and Schenck, the motion carried. 9. OTHER BUSINESS: · City Manager Boyles addressed Northwood Road Pond issue. He said the pond has been regraded, and there are temporary barricades along the sidewalk. The locates are needed by Gopher State One Call before digging can take place for a permanent barricade. · City Manager Boyles addressed the issue that there is some confusion regarding funds and the treasurer's report. The treasurer's report reviews for the Council the status of about fourteen City funds. These funds are maintained because of statutory requirements, General Auditing Principals, and City Code requirements. City Manager Boyles handed out the status of these accounts as of November I, 1996. The first is a General Fund Reserve, at 1.2 million in this fund. That is derived from "surplus" funds from the previous year. It is maintained at 30 percent of General Funds. The rationale for that is that the City is only paid in June and December with property tax payments. In the meantime, there must be a way to finance City Government. This 1.2 million is how it is done. · There is a storm water fund, which is derived from sewer and water funds because of the storm water drainage system that we are mandated to construct and maintain by state statute. Capital park funds for the construction of trails and parks come from development and building permits. This is a dedicated fund. Severance compensation fund pro\:des money necessary for outstanding accrual and liability for vacation and sick leave for resigning employees. The EDC loan fund and the tax increment funds we need to discreetly account for revenues received by tax increment districts. The equipment fund is the repository for capital to purchase equipment by repaying equipment certificates. The building fund accepts CF AC dollars to pay the cost of the maintenance building. The construction fund consists of unexpended bond proceeds, which are reserved to pay for improvement projects which have been approved by the City Council on an annual basis. · The Trunk Reserve Fund is created by funds from utility connection and acreage charges which pays for sewer and water system oversizing, wells, lift stations, etc. The collector street fee is derived from development agreements to pay for streets which are required by development but cannot be paid for in any other way. The debt service fund is special assessment payments which are held in this account and pay for bond principle and interest. The agency fund is money collected and reimbursed to builders to guarantee landscaping. · Mayor Andren said these are dedicated funds, we do not use them for things for which they are not intended. · City Manager Boyles said as in the Debt Service Fund, whose balance is reserved for the payment of principal and interest. · Mayor Andren said the City does not have an eleven million in funds with which it can do whatever it wants. · The implication that there is 11.5 million available for other uses is not accurate. City Manager Boyles said General accepted auditing and accounting principals are used. We have received a certificate of conformance. We are still projecting zero tax increase. This is not a slush fund. 12296.DOC 5 MINUTES OF THE PRIOR LAKE CITY COUNCIL DECEMBER 2, 1996 . Councilmember Kedrowski wanted to ask the City Manager about the retreat, January 10th and 11 tho . City Manager Boyles said the dates were confirmed, the next step is a location and agenda which is scheduled 'for December 16, 1996. Meeting was adjourned at 9: 15 10. ANNOUNCEMENTS/CORRESPONDENCE 11. ADJOURNMENT /l iAh~ J~ud. Recording Secretary ~ 12296.DOC 6